Diane, This should go into a FM FAQ somewhere.
Alan On 27/07/2007, at 6:28 PM, Diane Gaskill wrote: > Michael, > > I have seen this MANY times. We are converting to FM at my company > now (finally - thank God) but we have many large (400 to 800 page) > Word docs that contain lots of embedded drawings, screenshots, and > even photos. Documents like this are easily corrupted because Word > has some really bad memory bugs, not to mention the notorius > autonumbering bug - I mean auto-selfrenunbering bug. > > Most of the corruption in a Word doc is contained in the last > paragraph mark (that's where all the metadata (file descriptors, > etc) is contained.)) But corruptions can also be contained in > section breaks. > > There are a couple of ways to fix the problem. First, the easy > way, although this might not fix it. > > 1. Launch Word but do not open any files. > 2. Using Explorer, locate the file you are having trouble with and > note the file size. Write it down. > 3. SINGLE click the file to highlight it. Do NOT double click the > file and open it. > 4. With the file highlighted, in Word, select File -> Open. The > Open File dialog box is displayed. > 5. In the lower right corner of the dialog box there is a button > that says Open. To the right of the button is a pull down menu. > Expand the menu and select Open and Repair. Word will open the > highlighted file, analyze it, and fix a lot of the corruption. > 6. Save the file and then note the file size. If there is a > difference from the original file size, you might have a clean > file. If not, go to the next procedure. > > Personal note: You gotta know the Gates & Co KNOWS that Word is a > pile of you-know-what. How many other applications do you know > that have an Open and Repair button. Sheesh. > > The hard Way > Well, it's not really hard, just time consuming. > > 1. Launch Word but don't open any files. > 2. Select Tools > Options > File Locations. Note the path to User > Templates. > 3. Exit Word. Shut it down compeltely. > 4. Go to whereever the path you saw in step 2 takes you and delete > Normal.dot. That's right, delete it. Or, if you have modified it > (that's a big no-no) just move it to another directory. > 5. Launch Word again. When Word does not find Normal.dot, it will > build a nice, clean, new one with no corruptions at all. > [If you are fast, you probably know where I am going with this.] > 6. Now, create a brand new doc in Word. It will automatically use > the nice, clean, new Normal template. Leave this file open, but do > not save it. > 7. Now open your corrupted doc. See the bugs crawling around on > the screen. (ok, ok, I just threw that in for fun). > 8. Turn on hidden text (the Paragraph mark in the menu) so that > you can see the paragraph marks. > 9. Copy everything in your file EXCEPT the last paragraph mark. > 10. Paste that into the clean new Word doc you already have open. > 11. Save under a new name. Don't overwrite the corrupted file. > 12. Note the file size. > > If the above procedure doesnt't reduce the file size a lot, do this: > > 1. Open another new, clean doc. > 2. Open youir original, corrupted file again. In your corrupted > file, delete ALL of the section breaks. The headers and footers > will not work any more because the metada for them is in the > section breaks. You will have to create them all again later. > This could take a while, depending on the size of your doc. > 3. Copy everything in your file EXCEPT the last paragraph mark. > 4. Paste that into the clean new Word doc you already have open. > 5. Save under a new name. Don't overwrite the corrupted file. > 6. Note the file size. > 7. Attach your original template, ficx the section breaks, and you > should have a clean, uncorrupted file. > > For more information go to the Word MVP website http://word.mvps.org/. > Also check out this page on the site: > http://word.mvps.org/FAQs/AppErrors/CorruptDoc.htm > The tiele of the page is: > How can I recover a corrupt document or template ? and why did it > become corrupt? > > Hope this helps. > > Diane Gaskill > > ----------------------- > > > > -----Original Message----- >> From: O'Laoghaire Micheal <Micheal.OLaoghaire at comverse.com> >> Sent: Jul 26, 2007 12:34 PM >> To: Art Campbell <art.campbell at gmail.com> >> Cc: framers at lists.frameusers.com >> Subject: RE: Converted Word file grows enormously >> >> Art, >> Thanks for replying. >> There is merit in what you say but I have converted quite a >> number of >> documents with embedded graphics without encountering this problem. >> There is sonething unique about this document but I have not been >> able >> to figure it out. >> >> >> Regards, >> Micheal O'Laoghaire >> KBS Documentation >> Comverse Inc. >> Cambridge, MA. >> >> Tel: (617) 273-5414 >> >> -----Original Message----- >> From: Art Campbell [mailto:art.campbell at gmail.com] >> Sent: Thursday, July 26, 2007 2:30 PM >> To: O'Laoghaire Micheal >> Cc: framers at lists.frameusers.com >> Subject: Re: Converted Word file grows enormously >> >> My first guess would be that there were graphics embedded in the Word >> file that are now embedded in the FM file and are being converted >> to FM >> vector graphics. >> >> The better way to do this is to separate the graphics from Word >> before >> importing (by saving as an HTML file to spin the graphics files off), >> save the Word file as RTF (many people prefer text) and open that >> in FM. >> Them importing the graphics by reference. >> >> Art >> >> On 7/26/07, O'Laoghaire Micheal <Micheal.OLaoghaire at comverse.com> >> wrote: >>> I converted a pretty large Word document by opening it in Frame, >>> first >> >>> saving it as a MIF, then saving it as FM The FM file initially >>> appeared pretty OK. However after I scrolled throug the file >>> (without >>> making ANY changes), then saved it, the file grew enormously in >>> size. >>> >>> Some specs: >>> >>> Initial Word document had about 256 pages, a TOC, lots of tables and >>> embedded graphics Almost everything seemed to make it through the >>> conversion OK. Perhaps a handful of graphics were dropped. >>> >>> FILE SIZE (MB) >>> >>> Original Word file 5.0 >>> >>> MIF File after Conversion 11 >>> >>> FM file from MIF File (initial) 3.1 >>> >>> FM file after a litle scrolling 13 >>> >>> FM file after a little more scrolling 38 >>> >>> Final FM file size ~ 68 >>> >>> I also tried copying/pasting the contents of newly-converted file >>> into >> >>> a 'clean' new file. >>> >>> The size of that FM File 72 MB >>> >>> I also tried cnverting the initial Word file to RTF, then converting >>> the RTF to MIF and FM. However, the results were the same. >>> >>> The behavior is also very consistent and repeatable. >>> >>> I have also converted quite a number of other Word docs to Frame >>> lately without eny evidence of similar problems. >>> >>> >>> >>> Question: >>> Has anyone seen this behavior before? >>> Do you have any ideas of what the possible cause is (other than >>> "something in the Word file is corrupted"), as well as possible >>> fixes >>> and/orworkarounds? >>> >>> Micheal O'Laoghaire >>> KBS Documentation >>> Comverse Inc. >>> Cambridge, MA. >>> >>> Tel: (617) 273-5414 >> >> >> -- >> Art Campbell >> art.campbell at gmail.com >> "... In my opinion, there's nothing in this world beats a '52 >> Vincent >> and a redheaded girl." -- Richard Thompson >> No disclaimers apply. >> DoD 358 >> _______________________________________________ >> >> >> You are currently subscribed to Framers as dgcaller at earthlink.net. >> >> Send list messages to framers at lists.frameusers.com. >> >> To unsubscribe send a blank email to >> framers-unsubscribe at lists.frameusers.com >> or visit http://lists.frameusers.com/mailman/options/framers/ >> dgcaller%40earthlink.net >> >> Send administrative questions to listadmin at frameusers.com. Visit >> http://www.frameusers.com/ for more resources and info. > > _______________________________________________ > > > You are currently subscribed to Framers as alan at alphabyte.co.nz. > > Send list messages to framers at lists.frameusers.com. > > To unsubscribe send a blank email to > framers-unsubscribe at lists.frameusers.com > or visit http://lists.frameusers.com/mailman/options/framers/alan% > 40alphabyte.co.nz > > Send administrative questions to listadmin at frameusers.com. Visit > http://www.frameusers.com/ for more resources and info. -- Alan Litchfield GradDipBus, MBus(Hons), CTT, MNZCS AlphaByte PO Box 1941, Auckland, NZ. 1140