Hi Justin, I can help, just let me know the tasks you want me to do.
Thanks, Regards JB On Thu, May 12, 2022 at 9:15 AM Justin Mclean <jus...@classsoftware.com> wrote: > > Hi, > > As noted here [2] the board report should not be the sole responsibility of > the chair to put together. > > Here's what is roughly needed for each board report. > > After the board meeting: > - Update podlings.xml to mark podling that did not report, ones whose report > was missing but reported and podlings at the end of their monthly reporting > period > - assign podling shepherds using assign_shepherds.py > - run clutch script (./clutch2.sh) and generate report > template(clutch2report.py) > - Update wiki report page to have correct podling listed (may need to remove > graduated and retired podlings and add new podlings) > - Add any new PPMCs to the wiki so they can edit their report > - Send out email containing list of podlings to report and dates > > During the month: > - Send out 2 or 3 reminders using report_reminders.py > > Before the report is due: > - Write a summary of what has happened on the mailing list with anything of > interest > - List all releases made during the month / check if incubator votes match > with what’s in the release area > - List who been added/removed to IPMC during the month > - Check that PPMC members have been added correctly > - Remove the non-reporting podlings sections from the report and note them as > not reporting > - Note any podlings that didn’t get mentor sign off > - Reflow the report and fix the report formatting including remove text > prompts for mentor activity and branding questions > - Lock the wiki page so it can’t be edited > - Send email to this list for review > - Submit the report to the board > > If anyone would like to do any of these tasks just ask. If you need more > detail on how to do them just ask. The report run book report_reminders.py > and these pages [1][2] can also help. If no one volunteers then I’ll do them. > I’ll also check the report’s format and details if we do get volunteers. > > One thing it might be useful to look into is to see if we can automate > sending out the reminders each month rather than having it as a manual task. > > Kind Regards, > Justin > > 1. https://cwiki.apache.org/confluence/display/INCUBATOR > 2. https://incubator.apache.org/guides/chair.html#board_report > --------------------------------------------------------------------- > To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org > For additional commands, e-mail: general-h...@incubator.apache.org > --------------------------------------------------------------------- To unsubscribe, e-mail: general-unsubscr...@incubator.apache.org For additional commands, e-mail: general-h...@incubator.apache.org
