Do _I_ need to see it? No. I use GnuCash for home finances and investments. But, work with me here . . .
If I am trying to do some investigation of a transaction that has run amuck, and I call up business X (which uses GnuCash) and I say to business X hey, "I've got an issue with this invoice you sent me." Under normal circumstances they'll say "what's the invoice number." But let's say one of two things have occurred either (a), I'm a bozo and I lost the invoice I'm complaining about, or (b) something has run amuck with the system (something was misentered, the ink on the invoice was ruined, I've got a bad photocopy, whatever). In this case I want to be able to reference thing not by business X's invoice number, but by my PO number. (This can be especially true if I'm looking at my computer system where I have my purchase order, but not X's invoice). So I tell business X', "my purchase order was 123". Business X needs to be able to quickly find the invoice in question, using that P.O. number. If there is a facility to do that somewhere, great, don't worry about it adding it to the ledger-- but personally, when I want to find something I don't usually run a report or use find transactions, I just change the sort order in the register and scroll to what I'm looking for. The upshot of all this is as a client of business X, I'm going to be really pissed if they say "we have to have our invoice number, your purchase order number is meaningless." (I speak from experience on this, I've had companies tell me things like this, and I wasn't happy.) I want to make sure that GnuCash isn't one of the systems that users have to work around, rather than having it work for them. I see the PO number as an equally valid (and very useful) way of referencing an invoice, especially when there is an order was filled incorrectly and needs investigation. I would hope that both would be clearly visible throughout the system. But, like I said above, if there is a more appropriate place for this where it is still easily accessible, I'm not in favor of cluttering things either. --On Friday, May 10, 2002 11:33:32 AM -0400 Derek Atkins <[EMAIL PROTECTED]> wrote: > You really need/want to see that information in the ledger view > of A/R? > > The PO information is available in the Invoice itself, and will > certainly appear in any printed invoices, but I'm asking what pieces > of information go into the posted Transaction. The Transaction is > still linked to the Invoice (although there is not an easy way to get > from the A/R ledger to the Invoice). Do you really want/need the > PO number in the Transaction? > > -derek > > PS: Thanks for your comments. > > "Michael T. Garrison Stuber" <[EMAIL PROTECTED]> writes: > >> It would be nice to include the customer purchase order number (if >> there is one) somewhere in the memo or description of the invoice. > > -- > Derek Atkins, SB '93 MIT EE, SM '95 MIT Media Laboratory > Member, MIT Student Information Processing Board (SIPB) > URL: http://web.mit.edu/warlord/ PP-ASEL-IA N1NWH > [EMAIL PROTECTED] PGP key available > _______________________________________________ gnucash-devel mailing list [EMAIL PROTECTED] http://www.gnucash.org/cgi-bin/mailman/listinfo/gnucash-devel
