(Using GnuCash 3.7.1 on Windows 10)
I approach the Transaction Report options for "Accounts" and "Filter
By..." as a sort of 2-dimensional thing. Down the rows are the incomes
and expenses that I want reported (sorta like Quicken's old
'categories') and across the columns are the accounts that I used to pay
for those expenses (credit cards, checking accounts, cash, etc.)
What I find unfortunate in this regard is that both "Accounts..." and
"Filter By..." lists are unaffected by account type. All my accounts
are listed in alphabetical order by my Account Name and this has the
effect of jumbling up expense accounts and income accounts with banking
and credit card accounts, making it necessary to have to scroll through
each list and pick out the particular accounts for each 'dimension' I
use. Since I sometimes decide to create a new income or expense account
to track some activity I'm doing, or I get a new credit card - when I
run a saved report later - I have to remember to scroll through both
"Accounts..." and "Filter By..." to add the new accounts to each lists'
selections before running the report.
Because of this, I've been tempted to reorganize my COA so that I only
have a handful of 'top' accounts and everything else is subaccounts.
E.g. I'd have a top level of 'Expenses', a top level of 'Incomes', a top
level of 'Bank accounts' and 'Credit cards', etc. I could also then
create a top level account for 'Archived' and move accounts I no longer
use under that top level. Then I simply select "Expenses" and
"Incomes" in the "Accounts" list and then click 'Select Children' and in
the 'Filter By...' list I select 'Credit Cards' and 'Bank Accounts' and
click 'Select Children' and I'm done.
:George
On 10/13/2019 6:13 AM, Christopher Lam wrote:
Christopher, thank you. Let me ensure I understand.
and 2. When Account tab filter is set to "Include," and
Asset:Bank:Current, Filter-Type: Include to/from, Filter-By:
Expenses:School:Fees --> will show only school
fees.
Comment: "Include" appears to me to work similarly to the exclusionary
Boolean "AND" operator, since the system will only report the intersection
of the two sets. "Exclude," then, should show everything except the school
fees, and appears to operate as a Boolean "NOT" operator.
3. Filter tab: Account Name Filter: Comment: This is another way to
accomplish what might have selected on the Account tab and is not a
completely separate function.
Correct. Case example. My book as numerous household expense accounts, e.g.
Expenses:House:Electricity, etc.
My accountant lets me deduct a proportion of house electricity bills for
home office, and when I submit my annual statements, I find it error-prone
to carefully select from the Accounts tab. Hence I modified the transaction
report in 2017 to offer the ability to tag the desired accounts with "^"
e.g. Income:Job^, Income:Bank-Interest^, Expenses:House:Electricity^ which
means an account fullname filter for '^' gets me everything I need for my
annual tax. The accountant then gets the responsibility of calculating the
proportion of home office use.
With this new understanding as a baseline I'll practice a few reports. I
do recall, however, that prior to selecting filter accounts on the Accounts
tab, I used the Transaction Filter and needed the Filter By "Exclude" in
order to achieve anything useful. I expect I should have chosen "None" if I
were not going to select a Filter account
Correct. the Filter-By and Filter-Type were old-style account-only
filtering options and it would be confusing to users to find the option
names modified or removed. See amendments to transaction.scm in
https://github.com/Gnucash/gnucash/commit/5eb7ddb4e9 originally from 2001.
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