Hi Geert, Thank you for the advice!
Kind regards, Bregt On 10/04/2021 16:51, Geert Janssens wrote: > Op zaterdag 10 april 2021 16:03:35 CEST schreef Bregt - ICTgroup.be via > gnucash-user: > >> Hello everyone. > >> > >> I am wondering what to do with the following. (For the record: I live in > >> Belgium and use GnuCash for my company bookkeeping). > >> > >> I received a bill in January from my notary, registered it in Gnucash (2 > >> expenses with VAT + 2 expenses without VAT versus Account Payable) and > >> registered the payment (Account Payable versus Bank). > >> > >> Now, part of this bill was a provisionary cost that did not include VAT. > >> Recently I received a second bill from the government for this > >> provisionary cost, this time with VAT. What (apparantly) happened is > >> that the notary transferred my payment for this cost to the federal > >> government, and now the government sends me the bill so I can recover > >> the VAT on this expense. > >> So: total cost is (say for example) €121. This was booked on an expense > >> account. What I would do if I were keeping oldfashion books on paper is > >> booking the second bill as expense €100 + VAT €21 versus Account Payable > >> €121, and then Account Payable €121 versus (previously booked) expense > >> €121. > >> However, when I want to process payment of the second bill in GnuCash, > >> it does not allow me to select an Expense account. > >> > >> Therefore, I have done the following: > >> * I removed the expense from the original bill, removed the payment of > >> the original bill, reregistered payment of the original bill (now with a > >> lower amount ofcourse, and pointing to the relevant entry in my bank > >> account statement). > >> * I registered the second bill and registered its payment, refering to > >> the entry in my bank account statement. > >> > >> Now I am wondering if there is a way in GnuCash to process a payment of > >> two bills from two separate vendors in one transaction, because on my > >> bank account statement one can only see the payment to the first vendor > >> (the notary). > >> > >> Any thoughts on this? > > Unfortunately the business features of gnucash won't allow this directly. A > payment and bill have to have the same owner. > > There is however a way to model this manually to be slightly closer to the > actual situation. > > What you want to express is that in the bank account register only a single > payment happened to a single vendor, however part of that payment was meant > for another bill you still have to receive at that moment. That amount can be > assigned to an asset account that collects prepayments. > > So I would propose to > > * create an asset account named "Vendor prepayments" > > * pay the notary bill (with lowered amount) via the Process Payment dialog. > > * open the notary payment in your bank account register in split view > > * adjust the bank account split to be the total amount you effectively paid > > * assign the imbalance to the new "Vendor prepayments" account > > Then when you want to pay the bill you received from the government, pay it > from the "Vendor prepayments" account. > > After that step, all bills should be paid properly and the "Vendor > prepayment" account should have a 0 balance again. > > Regards, > > Geert Met vriendelijke groet Bregt - ICTgroup.be br...@ictgroup.be Tel.: 050 96 71 58 ictgroup.be- IT in alle eenvoud linkedin.com/company/ictgroup-punt-be twitter.com/beictgroup facebook.com/ictgroup.be https://ictgroup.be Have a nice day! _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
