Thanks. I probably will take your advice. Jay
On Sat, Apr 24, 2021, 7:39 PM John Ralls <jra...@ceridwen.us> wrote: > Please copy the list on all replies unless you're including confidential > information like a screenshot of your register. > > Since you've got your file back the way you want it you should save it and > make a copy, then consider also making a copy on a service like Dropbox or > Google Drive so that you're protected if something should happen to your > computer. Do that again every year after you finish entering the previous > year's data. > > Regards, > John Ralls > > > On Apr 24, 2021, at 5:18 PM, Jay Bouxsein <dianan...@gmail.com> wrote: > > > > Well, I have good news and bad news, good first. I did manage to get my > original data entry screen, that is the one that we were using, and it > seems to be working just like it did when we were entering the data for tax > year 2020. All of the data we entered for transactions in Jan and Feb were > all still where we put them and it was waiting for us to enter the new data > starting with March 1. I can also print P & L for past years as well as > this year. > > > > The bad news is that your suggested go back via backup will not work for > me because the newest back up the system has for me dates all the way back > to 2017. It appears that ever since we used the system since 2017 I was > simply exiting the program without posting the new data ignoring any error > messages that may have appeared. You know, as you get older, you start to > mentally age back to your youth, and I am proof of that. I really cannot > tell you how I got back to the setup I had, I just started punching buttons > that looked like they might help. I really did not want to go back and > start again from 2017 so I figured what the Hell. I only remember hitting > the "revert" option from the file menu and nothing after that. > > > > In any event, my plan is to get 2020 out of the way and then maybe start > all over again setting up a new and improved chart of accounts under a new > company name. It shouldn't be too bad because we really do have a simple > operation here with limited vendors and limited things which only pop up > rarely as issues. I promise , I hope, to not need to trouble you in the > future, I'll make good use of the program's help feature. > > > > I thank you and all of your mates who stepped up to try to lend a > helping hand. It is pleasant to run into people like you who are willing to > help strangers. > > > > VTY > > > > Jay Bouxsein > > > > On Thu, Apr 22, 2021 at 7:45 PM John Ralls <jra...@ceridwen.us> wrote: > > That's not what I hoped to see. > > It looks like instead of changing the type of the checking account you > deleted it and told GnuCash to move all of its transactions to Expenses. > > > > It's possible to fix this but it will be a little tedious. If you have a > backup from before all of this happened (see > https://wiki.gnucash.org/wiki/FAQ#Q:_What_are_all_these_.gnucash_and_.log_files_filling_up_my_directory.3F > if you don't know about GnuCash's automatic backups) then you can just quit > GnuCash without saving, rename the backup to the working name, and start > over. > > > > Otherwise you'll need to: > > 1. Leave the current Expenses account as type Expense but rename it to > Checking. > > 2. Make a new top level expenses account > > 3. Edit each direct child account of Checking and change its parent to > Expenses. > > 4. When Checking has no more children edit it, change its type to Bank, > and change its parent to Assets:Current Assets. > > > > Regards, > > John Ralls > > > > > On Apr 22, 2021, at 5:21 PM, Jay Bouxsein <dianan...@gmail.com> wrote: > > > > > > Thanks so much for such a prompt reply. I have attached a couple of > photos of the screens that I have up on my computer right now which should > answer your question and give you more understanding about the way my > system is set up. > > > > > > I thank you again for all your help. > > > > > > Jay BOUXSEIN > > > > > > > > > On Thu, Apr 22, 2021, 7:09 PM John Ralls <jra...@ceridwen.us> wrote: > > > Whether you want to change the children depends on how you've > structured your accounts. What are the children? > > > > > > Regards, > > > John Ralls > > > > > > > On Apr 22, 2021, at 5:04 PM, Jay Bouxsein <dianan...@gmail.com> > wrote: > > > > > > > > Thanks so much. I am at the computer right now and made the change > you recommended in the lower left hand corner of the edit account screen to > bank. I pressed OK and got a pop-up screen that says "give the children the > same type ?" And wonder whether I should accept this change. I'm going to > try to give you a screenshot of what I'm looking at right now. > > > > > > > > No go on the screenshot I can't figure out how to do it from my > phone which is what I am using to send this email. > > > > > > > > If you can answer based on the earlier paragraphs in this email > please do so and I'll hit okay and if it doesn't work out well I can get > back to you. > > > > > > > > Many thanks > > > > > > > > Jay > > > > > > > > On Thu, Apr 22, 2021, 6:13 PM John Ralls <jra...@ceridwen.us> wrote: > > > > "IIUC" means "if I understand correctly". > > > > > > > > No, Register2 is an attempt to rewrite of the register code to use > GtkTreeView[1]. It didn't work out but its remains, er, remain. > > > > But I see that I'm wrong about that anyway, Expense and Rebate are > the informal labels on the debit and credit columns for expense accounts on > the regular register too. > > > > > > > > The screenshot is perfect. I'll guess that you've managed to change > the account named "Expenses' from type Bank to Expense. Select Edit>Edit > Account... from the menu and in the lower left of the dialog box that pops > up see if you can select Bank, then click OK. That should put your column > headings back. While you're at it I suggest that you change the account > name (first line in the dialog box) to something more descriptive of a > checking account, maybe "Business Checking" or "Bank Name Checking". > > > > > > > > Regards, > > > > John Ralls > > > > > > > > > On Apr 22, 2021, at 3:48 PM, Jay Bouxsein <dianan...@gmail.com> > wrote: > > > > > > > > > > Dear John > > > > > > > > > > At the outset I would like to sincerely thank you and the other > members who have weighed in on my problem. I must admit that I am confused > because of my lack of technical understanding of the matters you guys have > been discussing. Firstly what does IICU mean? Is "Register 2 a technical > term of art? Secondly I illustrated the problem with transaction reports > because they were the easiest things I could attach. I am not so good at > screenshots, links and the like. Windows as an operating system has > expanded so much that I really have not been able to keep up with it. > > > > > > > > > > I think that I have attached a screenshot of the register which I > have been dealing with. What I really want, which is what you suggested, is > our checking account. I don't want to change the view, I want to open our > checking account in the standard Account Register view we have always had > in the past so we can add our new data. I just can't figure out how to do > that. I hope that you can forgive me. > > > > > > > > > > Kindest regards, > > > > > > > > > > Jay Bouxsein > > > > > > > > > > PS If you would like to speak with me to make life easier at your > end, let me know off list and I will be happy to provide you with my > telephone number. I live in the Chicago Metro area and am thus in the > central daylight time zone. > > > > > > > > > > > > > > > > > > > > On Thu, Apr 22, 2021, 11:34 AM John Ralls <jra...@ceridwen.us> > wrote: > > > > > > > > > > > > > > > > On Apr 21, 2021, at 3:51 PM, Jay Bouxsein <dianan...@gmail.com> > wrote: > > > > > > > > > > > > I have been using GNUCASH for several years to basically track > income and > > > > > > expenses for rental properties my wife and I own. I do not use > it for any > > > > > > other purposes, I enter all of our expenses and income and then > produce a P > > > > > > $ L report and send that to our accountant who keeps our > historical books > > > > > > and prepares our tax returns. Obviously I could use a > spreadsheet as my > > > > > > accountant suggested, but I really like your aids in completing > the entry > > > > > > process, the plus and minus feature, and typing just the first > few > > > > > > characters and so forth. > > > > > > > > > > > > In the past, we have done all of the data entry in March of > the next > > > > > > year and it goes fast because we do not have a lot of units > (less than 10 ) > > > > > > and limited suppliers (less than 30). My procedure is to call > up the > > > > > > program and it opens to a register automatically, displaying all > of our > > > > > > transactions from the previous year and all I need to do is > update the date > > > > > > of the first transaction which by default is the current date. > For > > > > > > example, the date displayed was April 21, 2021 and our first > transaction > > > > > > was for January 2, 2020. All was going well until we got to > March of 2020 > > > > > > when I could not find an expense account and tried to add a new > expense > > > > > > account and all hell broke loose. I could not get back to the > account > > > > > > register data entry screen we always used. Eventually I figured > out that > > > > > > the account that I thought was missing actually was not and what > I had done > > > > > > was to create a nearly duplicate account so I deleted the > account that I > > > > > > had just created and then I was able to get a screen that looked > just like > > > > > > the one we always had, but we noticed some differences. > > > > > > > > > > > > On our old register screen we used to have a column for deposits > to our > > > > > > checking account and checks written out of that account. Now > our screen > > > > > > shows "Expense" in the column which used to have "Deposit" and > "rebate" has > > > > > > been substituted for the check amount. That does not seem right > to me. I > > > > > > am 72 years old and actually was pretty good with the software > which was > > > > > > available back in the 70's, 80's & 90's but not so much any > more. I have a > > > > > > feeling that my problem should be a simple one to fix, but my > weakness in > > > > > > dealing with accounting software is holding me back. I should > add that I > > > > > > do have a hard copy of a "transction report, Income statement > and P&L which > > > > > > I have attached to this email in the hope it will give you enough > > > > > > information to understand my missive. > > > > > > > > > > > > I thank you in advance for your attention to this matter. > > > > > > > > > > > > > > > > IIUC the difference is in the column headings in a register view. > If that's the case you're looking at an Expense (not Bank, which is what a > checking account should be) account in Register2 view. That's hard to do: > You have to start GnuCash with the --extra command-line option and open > registers from the Extensions>Reg2>Open Account menu item. > > > > > > > > > > But you chose to illustrate the problem with transaction reports > from 2018 and 2019 instead of a screen shot so I wonder if you really mean > something else. > > > > > > > > > > Regards, > > > > > John Ralls > > > > > > > > > > <Screenshot (1).png> > > > > > > > > > > <IMG_20210422_191712704.jpg><IMG_20210422_191634558.jpg> > > > > _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.