Hi Adrien, Thank you for sharing your experience and suggestions. It’s too much work to generate the reports outside of GnuCash, so I am going to follow your lead and switch to doing pre-payments. I thought it was important to show the customer deposits in a separate liability account. I hadn’t thought of the pre-payments as a having a contra affect on the accounts receivables, which makes sense.
Thanks Keith > > > ------------------------------ > > Message: 2 > Date: Tue, 8 Feb 2022 16:04:41 -0600 > From: Adrien Monteleone <adrien.montele...@lusfiber.net> > To: gnucash-u...@lists.gnucash.org > Subject: Re: [GNC] Customer Deposits > Message-ID: <stupdp$2gp$1...@ciao.gmane.io> > Content-Type: text/plain; charset=UTF-8; format=flowed > > You can create such a liability account though you'd have to run a > separate Account Report on it and later combine it with a Customer > Report outside of GnuCash. (in a spreadsheet) And when you record > pre-payments, you have to do them manually in that Deposits account, > then later, 'pay' the invoice with the Deposits account balance using > the Process Payments feature. > > I used to do it this way, but reverted to simply doing normal > pre-payments for ease of generating reports. It is easy enough to see > the pre-payments with an A/R Aging or individual Customer Report. (that > is if they exceed posted invoices. If not, technically, they aren't a > liability) > > Negative A/R *is* a Liability because it is a contra-balance in an asset > account. > > Regards, > Adrien > > On 2/5/22 4:52 PM, Keith Fetterman wrote: >> Is there a way to configure GnuCash to enter customer pre-payments a >> ?Customer Deposits? liability account under the ?Liabilities? account and >> have the pre-payment appear in a customer report? >> >> Currently, when you enter a customer payment as a pre-payment it appears as >> a negative amount in the accounts receivable account. I would like >> pre-payments to entered into a ?customer deposits" liability account so they >> appear as a liability to the company. When I pay the customer invoices, I >> can pay them from the ?customer deposits? liability account. >> >> I experimented with using a Customer Payment to enter the payment into the >> AR account then use a journal entry between the AR account and the ?customer >> deposits? liability account. When I pay an invoice from the ?customer >> deposits? account, I get two payments in the customer report. >> >> I can create transactions between a bank account and a ?customer deposits? >> liability account to represent the customer deposit, but it does not appear >> in a customer report. It would be nice to have this shown in the customer >> report. > > > > ------------------------------ > > > ------------------------------ > > Subject: Digest Footer > > _______________________________________________ > > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > If you are using Nabble or Gmane, please see > https://wiki.gnucash.org/wiki/Mailing_Lists for more information. > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > > > ------------------------------ > > End of gnucash-user Digest, Vol 227, Issue 14 > ********************************************* _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user If you are using Nabble or Gmane, please see https://wiki.gnucash.org/wiki/Mailing_Lists for more information. ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.
