Hello Gnucash users list members, I come back on the issue of invoicing clients and payment by the clients or a third party.
As background: For info, I am keeping the accounts for a small not for profit school in Cambodia. I have done the 70 invoices, one for each child, using a standard accounting layout: R1 income school fees, R2 income registration, R3 income extracurricular, etc etc.. So far so good. I post the invoices, still good. The invoices show up in an accounts receivable STUDENT INVOICES as I believe they should. If so, so far so very good. The problem comes up with the management of the accounts when I receive funds I have two cases which are giving me problems related to the income that we receive for which I am consulting this group: Case 1: The parents have anticipated some expenses from trimester 2 and 3 and hence have paid more than the posted invoice. Let us say the invoice is for USD 2,000 and the payment received in the bank is USD 2,500. When I use the payment option, I do not see the 500 extra payment when I print the invoice (which I would consider by this time as a Statement of Account) Advice appreciated on how to enter the amount and that the printed invoice shows the overpayment. Case 2: We received in the bank a donation of say USD 8,000 on say 1 September from a donor for a scholarship fund for 4 students. I have therefore credited the bank account on 1 Septemberr for 8,000$ and credited the income account of the donor (let's call it R7) for the amount of $8,000. The issue becomes how I credit the 4 invoices which are dated 15 September for the students as the funds are a. in the bank, b. credited to the income account R7. I could not "pay" the invoice from the R7 account (not possible in the Gnucash setup it seems) so that the various amounts flow to the various Rs, R1, R2, R3,... . as per the invoice set up. From my perspective it is more of a Journal Voucher type transaction, moving funds from R7 to R1, R2, R3,... so that the proper amounts are credited to the proper income accounts, reducing the amount under R7, i.e. allocating the donors funds to various activities. I tried various ways but the PAY option in the invoice does not work. Any suggestions? Thank you *Charles Vincent* Trésorier et ancien président du Conseil d'Administration EFB - Ecole *Française* de Battambang www.ecolefrancaisedebattambang.org Tel: +33 6 7082 0475 +855 12 635612 (Telegram) _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. You can do this by using Reply-To-List or Reply-All.