Hi, David, yes, probably this is a more convenient option in my case as when a customer does not pay an invoice before the due date, I still have to deal with such invoice differently, by posting it to the bad debt asset and take further actions (all these invoices for the services being provided, so they are must to pay until a customer clearly terminates subscription). So unposting is unavoidable in a sense and could be done for both scenarios, when a customer pays in time and when she does not. Perhaps, I just need to thoroughly set up the accounts structure.
Thank you, Sergey On Tue, May 30, 2023 at 5:01 AM <davidvernonl...@gmail.com> wrote: > Hi, > > I wonder if a simple way is that when you create an invoice, you then post > it for some distant time in the future. After all, at some date in the > future it should become income, it's only a question of time. . That way, > when you run an income statement for year to date, I guess you will not see > the income. Then when the customer pays, you unpost the invoice and then > post it using the date of payment. > > If eventually, if the customer never pays, you could just unpost the > invoice. > > II think that might work, but not sure if its exactly what you want. Seems > too simple though. > > David > > > Hi there, > > I am trying to figure out if the existing customer invoice system is > > suitable for my needs. > > For simplicity, let's say I have the following accounts: > > > > Current (Bank) > > Undetermined Income (Income, for bank account transactions just > > imported from the online banking) Deferred Income (Income, used at > > invoice creation to track invoices that are posted and sent to the > > customers but not paid yet) Income (for invoices that got paid, so the > > payment actually received as a bank transaction and processed as a > > payment of an invoice) Receivable (A/Receivable, for tracking > > invoices) > > > > The problem is that I don't like to see non-paid invoice splits in the > > Income Register until the invoice payment arrives to my bank account, > > imported and processed as invoice payment. > > > > The idea is to assign an incoming imported transaction as a payment > > for an invoice from the Bank account Register and change the Income > > account appropriately, so the paid invoice appears in the Income > > Register > > > > As I got from the docs, this mailing list and my experiments, there is > > no way to change the Income account after the Invoice has been posted > > and specifically at the payment processing step. > > > > Am I missing something? > > > > Thank you, > > Sergey > > > > > > -----Original Message----- > From: gnucash-user > <gnucash-user-bounces+davidvernonlong=gmail....@gnucash.org> On Behalf Of > gnucash-user-requ...@gnucash.org > Sent: Tuesday, May 30, 2023 8:06 AM > To: gnucash-user@gnucash.org > Subject: gnucash-user Digest, Vol 242, Issue 70 > > Send gnucash-user mailing list submissions to > gnucash-user@gnucash.org > > To subscribe or unsubscribe via the World Wide Web, visit > https://lists.gnucash.org/mailman/listinfo/gnucash-user > or, via email, send a message with subject or body 'help' to > gnucash-user-requ...@gnucash.org > > You can reach the person managing the list at > gnucash-user-ow...@gnucash.org > > When replying, please edit your Subject line so it is more specific than > "Re: Contents of gnucash-user digest..." > > > Today's Topics: > > 1. Re: Revisiting Quotes (Bruce Schuck) > 2. Problem with using Python with version 5.1 (Bob Reite) > 3. Re: experience using Alpha Vantage (John Layman) > 4. Re: Finance::Quote Quote Throttling (John Layman) > 5. Invoice system and Deffered Income (Sergey Mende) > 6. Re: Problem with using Python with version 5.1 (Jon Schewe) > 7. Finance-Quote 1.56 released! (Bruce Schuck) > 8. Last Num Bug(s) ?? (viking...@san.rr.com) > 9. Re: Finance-Quote 1.56 released! (WR D) > 10. Updated: Last Num Bug(s) ?? (viking...@san.rr.com) > 11. Re: Finance-Quote 1.56 released! (Bruce Schuck) > 12. Re: Invoice system and Deffered Income (Vincent Dawans) > > > ---------------------------------------------------------------------- > > Message: 1 > Date: Mon, 29 May 2023 14:31:55 -0700 > From: Bruce Schuck <bsch...@asgard-systems.com> > To: gnucash-user@gnucash.org > Subject: Re: [GNC] Revisiting Quotes > Message-ID: <4c6d310d-9e3b-309f-ff21-dd550cf5a...@asgard-systems.com> > Content-Type: text/plain; charset=UTF-8; format=flowed > > On Thu May 25, 2023 at 14:59:14 EDT R Losey wrote: > > > From the discussion here, one would get the idea that the only two > > options for quotes are Alphavantage and Yahoo/JSON... don't the other > > options work? I seem to remember seeing a very long list of options. > Most of the other modules retrieve data for non-US based securities, or > specific funds such as TSP.pm for data from https://www.tsp.gov/. > Fool.pm is one that probably just needs someone to spend a little time > investigating why it no longer works, but it could be a viable alternative. > > People either forget or don't realize that companies like AlphaVantage, > Yahoo, Alphabet (aka Google), and others pay for the stock market data > available on their websites or through APIs. Along with what is likely a a > large cost, there are license limitations on how they may make that data > available to others. This would be the reason AlphaVantage has limits > placed > on access using the free API key, and probably why Yahoo has been blocking > access to long utilized URLs/APIs. I fully expect the new URL for Yahoo in > coming F::Q release 1.56 to get blocked at some point. Maybe a few months, > maybe a year, but I would bet on it. > > This means modules will need to be rewritten to parse the HTML. Doable, but > not as simple as parsing JSON. > > Bruce S. > > > ------------------------------ > > Message: 2 > Date: Sun, 28 May 2023 12:55:29 -0400 > From: Bob Reite <b...@telcen.com> > To: gnucash-user@gnucash.org > Subject: [GNC] Problem with using Python with version 5.1 > Message-ID: <857996fd-7251-f03b-cac1-92d799718...@telcen.com> > Content-Type: text/plain; charset=UTF-8; format=flowed > > I am trying to run python scripts to import data from Quickbooks, but I get > the following error: > > ImportError: No module named gnucash. > > Phthon3-guncash is installed. > > System is Linux Mint 20 Ulyana > > > ------------------------------ > > Message: 3 > Date: Sat, 27 May 2023 08:09:23 -0400 > From: "John Layman" <john.lay...@laymanandlayman.com> > To: "'David G. Pickett'" <dgpick...@aol.com>, > <gnucash-user@gnucash.org> > Subject: Re: [GNC] experience using Alpha Vantage > Message-ID: <000001d99094$141d89e0$3c589da0$@laymanandlayman.com> > Content-Type: text/plain; charset="UTF-8" > > Mostly, no. I'm getting few mutual fund returns. But misses are only > sporadically logged. That makes me wonder if stale quotes are being > delivered. But it also makes me wonder if I've been tuned out and am > unaware that a secret handshake is now needed. > > I don't fetch prices automatically, but typically download around 6 AM. I > also run an Excel spreadsheet that fetches quotes from Refinitiv using the > Stocks data type. That has its own issues as some newer mutual fund > tickers > aren't recognized. > > -----Original Message----- > From: gnucash-user <gnucash-user-bounces+john.layman=ieee....@gnucash.org> > On Behalf Of David G. Pickett via gnucash-user > Sent: Friday, May 26, 2023 4:42 PM > To: gnucash-user@gnucash.org > Subject: Re: [GNC] experience using Alpha Vantage > > I have seen it fumble, too, not sure if it is FQ or AA. Funds do their nav > some time after 4 eastern, so I do my quotes on cron at midnight. This > also > means the 6 minute run time is not a problem. But silently lost quotes > seems like a bad behavior. Does the code log when the price fetch fails a > AA? It certainly did with Yahoo! > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > > > > ------------------------------ > > Message: 4 > Date: Mon, 29 May 2023 08:21:17 -0400 > From: "John Layman" <john.lay...@laymanandlayman.com> > To: "'Bruce Schuck'" <bsch...@asgard-systems.com>, > <gnucash-user@gnucash.org> > Subject: Re: [GNC] Finance::Quote Quote Throttling > Message-ID: <000801d99228$12441860$36cc4920$@laymanandlayman.com> > Content-Type: text/plain; charset="us-ascii" > > Where AlphaVantage is concerned, the problem for me is not the throttling. > It's the missing mutual fund prices. I would consider purchasing a premium > key for those. But, hey, except for want of spare time, I could develop a > screen scrape of data I already have in Yahoo and get the same result for > free. > > -----Original Message----- > From: gnucash-user <gnucash-user-bounces+john.layman=ieee....@gnucash.org> > On Behalf Of Bruce Schuck > Sent: Sunday, May 28, 2023 5:07 PM > To: gnucash-user@gnucash.org > Subject: [GNC] Finance::Quote Quote Throttling > > I was wondering if any GnuCash users pay for a premium key from a data > source like AlphaVantage? Or would some of you be more inclined to purchase > premium keys from the vendors if Finance::Quote was able to optionally > by-pass its throttling mechanisms? > > I am gauging if the interest is enough to justify the effort although I > think it is a nice feature to add at some point. > > Reply here or add to the F::Q discussion thread at > > https://github.com/finance-quote/finance-quote/discussions/274#discussioncom > ment-6014874 > <https://github.com/finance-quote/finance-quote/discussions/274#discussioncomment-6014874> > > Bruce S. > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > > > > ------------------------------ > > Message: 5 > Date: Tue, 30 May 2023 00:44:50 +0300 > From: Sergey Mende <ser...@mende.spb.ru> > To: gnucash-user@gnucash.org > Subject: [GNC] Invoice system and Deffered Income > Message-ID: > <CAEsLG68+yf1k6XPpb3-0= > 2ez2v+aqorixbatteda3-xiize...@mail.gmail.com> > Content-Type: text/plain; charset="UTF-8" > > [GNC] Invoice system and Deffered Income > > ------------------------------ > > Message: 6 > Date: Mon, 29 May 2023 16:48:36 -0500 > From: Jon Schewe <jpsch...@mtu.net> > To: Bob Reite <b...@telcen.com>, gnucash-user@gnucash.org > Subject: Re: [GNC] Problem with using Python with version 5.1 > Message-ID: <7e3609ec256a29a1f99c89dbecb002cbbb9ce55e.ca...@mtu.net> > Content-Type: text/plain; charset="UTF-8" > > Bob, > > Did you install GnuCash using Flatpak or via a deb file?? > Also are you certain that you're executing "python3" and not "python", > which > may execute python2. > > This is what I see on Ubuntu 22.? > >apt list --installed '*gnucash*' > Listing... Done > gnucash-common/jammy,now 1:4.8-1build2 all [installed] > gnucash-docs/jammy,now 4.8-1 all [installed,automatic] gnucash/jammy,now > 1:4.8-1build2 amd64 [installed,automatic] python3-gnucash/jammy,now > 1:4.8-1build2 amd64 [installed] > > > >python3 > Python 3.10.6 (main, Mar 10 2023, 10:55:28) [GCC 11.3.0] on linux Type > "help", "copyright", "credits" or "license" for more information. > >>> import gnucash > >>> > > Note that I also have GnuCash installed via Flatpak and that's the GUI that > I use. I need to figure out how to update my environment to execute python > scripts against the flatpak as I expect that eventually the 4.8 libraries > won't be able to read the 5.X files. > > Jon > > On Sun, 2023-05-28 at 12:55 -0400, Bob Reite wrote: > > I am trying to run python scripts to import data from Quickbooks, but > > I get the following error: > > > > ImportError: No module named gnucash. > > > > Phthon3-guncash is installed. > > > > System is Linux Mint 20 Ulyana > > _______________________________________________ > > gnucash-user mailing list > > gnucash-user@gnucash.org > > To update your subscription preferences or to unsubscribe: > > https://lists.gnucash.org/mailman/listinfo/gnucash-user > > ----- > > Please remember to CC this list on all your replies. > > You can do this by using Reply-To-List or Reply-All. > > > > ------------------------------ > > Message: 7 > Date: Mon, 29 May 2023 14:56:48 -0700 > From: "Bruce Schuck" <bsch...@asgard-systems.com> > To: finance-quote-n...@lists.sourceforge.net, gnucash-user@gnucash.org > Subject: [GNC] Finance-Quote 1.56 released! > Message-ID: <20230529215648.aeacc544...@valhalla.asgard-systems.com> > Content-Type: text/plain; charset=utf-8 > > New version 1.56 of Finance-Quote is available with the following changes: > > * Replaced Tradeville.pm with BVB.pm - Issue #269 > * Added new TwelveData module > * Updated YahooJSON.pm and CurrencyRates/YahooJSON.pm to use > https://query2.finance.yahoo.com/v11 - PR #284 > * Bourso.pm - Squash anything but numbers and period in quote > values. > * Renamed MStarUK.pm to MorningstarUK.pm > * Added get_features method - PR #260 > > Authors: > - Erik Colson <e...@ecocode.net> > - Paul Fenwick <p...@perltraining.com.au> > - Vincent Lucarelli <vincent.lucare...@gmail.com> > - David Hampton <hampton...@rainbolthampton.net> > - Bruce Schuck <bsch...@asgard-systems.com> > - jvolkening <j...@base2bio.com> > - Pawel Konieczny <konie...@zonnet.nl> > - AndreJ <andr...@users.noreply.github.com> > - Mike Alexander <m...@umich.edu> > - Vinay S Shastry <vinayshas...@gmail.com> > - Bradley Dean <bjd...@bjdean.id.au> > - Brent Neal <br...@reindeergraphics.com> > - Jacinta Richardson <jar...@perltraining.com.au> > - e-dorigatti <emilio.doriga...@gmail.com> > - goodvibes2 <goodchri...@gmail.com> > - Sam Morris <s...@robots.org.uk> > - Linas Vepstas <li...@linas.org> > - Manuel Friedli <man...@fritteli.ch> > - Diego Marcolungo <diego.marcolu...@gmail.com> > - John Haiducek <jhaid...@gmail.com> > - alex314159 <alex314...@users.noreply.github.com> > - gregor herrmann <gre...@debian.org> > - Hiranya Samarasekera <hiran...@gmail.com> > - Jalon Avens <jalonav...@snave.info> > - Paul Howarth <p...@city-fan.org> > - Sigve Indregard <si...@indregard.no> > - goodvibes2 <chris.g...@ozemail.com.au> > - Ben Hemming <b...@obsidian.com.au> > - Caleb Begly <calebbe...@gmail.com> > - CleanShed <72849657+cleans...@users.noreply.github.com> > - Eelco Dolstra <edols...@gmail.com> > - Emmanuel Di Pretoro <edipret...@gmail.com> > - Florian Schlichting <f...@debian.org> > - GitGord <46006740+gitg...@users.noreply.github.com> > - Gustavo R. Montesino <grmontes...@gmail.com> > - Henrik Ahlgren <pa...@seestieto.com> > - Jean-Marie Pacquet <j...@pacquet.net> > - Lance Wicks <l...@judocoach.com> > - Liviu Tinta <liviuti...@chromium.org> > - Martin Kompf <skari...@nospam.org> > - Pete Ratzlaff <pratzl...@gmail.com> > - Ross Peachey <ross.peac...@optusnet.com.au> > - Stephan Ebelt <s...@shared-files.de> > - linas <linas> > - thinus <thi...@pollard.co.za> > - x42x64 <martin-...@arcor.de> > > ------------------------------ > > Message: 8 > Date: Mon, 29 May 2023 15:04:04 -0700 > From: <viking...@san.rr.com> > To: <gnucash-user@gnucash.org> > Subject: [GNC] Last Num Bug(s) ?? > Message-ID: <01c101d99279$7c1ddbd0$74599370$@san.rr.com> > Content-Type: text/plain; charset="us-ascii" > > I am using GnuCash v5.1 > > > I use the "Num" field in the account register to log the transaction number > (e,g, check number or other reference). > I want to see the latest transaction number in the "Account Tree window". > I have therefore set my "Account Tree window" to show the "Last Num" > Heading. > > > Bug1: > For the last transaction in my Bank1 account I have set the "Num" field to > 50. > The "Last Num" Heading in the "Account Tree window" then properly shows 50. > I then edit "Num" to 51. > However, the "Last Num" Heading in the "Account Tree window" is not > updated. > It still shows 50. > > Bug2 (maybe not a bug?): > Instead of using integers in the "Num" field, I would like to use use > decimals; e.g. 4.5. > However, that is not recognized in the "Last Num" Heading in the "Account > Tree window". It still shows the previous integer value for the "Num" > field. > > > > > ------------------------------ > > Message: 9 > Date: Mon, 29 May 2023 22:13:10 +0000 > From: WR D <dull...@hotmail.com> > To: Bruce Schuck <bsch...@asgard-systems.com>, > "finance-quote-n...@lists.sourceforge.net" > <finance-quote-n...@lists.sourceforge.net>, > "gnucash-user@gnucash.org" > <gnucash-user@gnucash.org> > Subject: Re: [GNC] Finance-Quote 1.56 released! > Message-ID: > > > <me2p282mb0626e93a0cb12ad0d06fc66bb9...@me2p282mb0626.ausp282.prod.OUTLOOK.C > OM> > > Content-Type: text/plain; charset="us-ascii" > > Thank you for this. > > Can I confirm ... does this take time to propagate? > > On Windows right now, if I run the "Install Online Price Retrieval for > GnuCash" under my Gnucash start menu entry (which points to ""C:\Program > Files (x86)\gnucash\bin\install-fq-mods.cmd") , it is still recognising > version 1.55 as latest version and thus not installing anything. The > message I see is ... > > Finance::Quote is up to date (1.55). > > So I am not clear if this install method will update eventually and then > look for 1.56? > > Regards, > Bill > > -----Original Message----- > From: gnucash-user <gnucash-user-bounces+dullege=hotmail....@gnucash.org> > On > Behalf Of Bruce Schuck > Sent: Tuesday, 30 May 2023 7:57 AM > To: finance-quote-n...@lists.sourceforge.net; gnucash-user@gnucash.org > Subject: [GNC] Finance-Quote 1.56 released! > > New version 1.56 of Finance-Quote is available with the following changes: > > * Replaced Tradeville.pm with BVB.pm - Issue #269 > * Added new TwelveData module > * Updated YahooJSON.pm and CurrencyRates/YahooJSON.pm to use > https://query2.finance.yahoo.com/v11 - PR #284 > * Bourso.pm - Squash anything but numbers and period in quote > values. > * Renamed MStarUK.pm to MorningstarUK.pm > * Added get_features method - PR #260 > > Authors: > - Erik Colson <e...@ecocode.net> > - Paul Fenwick <p...@perltraining.com.au> > - Vincent Lucarelli <vincent.lucare...@gmail.com> > - David Hampton <hampton...@rainbolthampton.net> > - Bruce Schuck <bsch...@asgard-systems.com> > - jvolkening <j...@base2bio.com> > - Pawel Konieczny <konie...@zonnet.nl> > - AndreJ <andr...@users.noreply.github.com> > - Mike Alexander <m...@umich.edu> > - Vinay S Shastry <vinayshas...@gmail.com> > - Bradley Dean <bjd...@bjdean.id.au> > - Brent Neal <br...@reindeergraphics.com> > - Jacinta Richardson <jar...@perltraining.com.au> > - e-dorigatti <emilio.doriga...@gmail.com> > - goodvibes2 <goodchri...@gmail.com> > - Sam Morris <s...@robots.org.uk> > - Linas Vepstas <li...@linas.org> > - Manuel Friedli <man...@fritteli.ch> > - Diego Marcolungo <diego.marcolu...@gmail.com> > - John Haiducek <jhaid...@gmail.com> > - alex314159 <alex314...@users.noreply.github.com> > - gregor herrmann <gre...@debian.org> > - Hiranya Samarasekera <hiran...@gmail.com> > - Jalon Avens <jalonav...@snave.info> > - Paul Howarth <p...@city-fan.org> > - Sigve Indregard <si...@indregard.no> > - goodvibes2 <chris.g...@ozemail.com.au> > - Ben Hemming <b...@obsidian.com.au> > - Caleb Begly <calebbe...@gmail.com> > - CleanShed <72849657+cleans...@users.noreply.github.com> > - Eelco Dolstra <edols...@gmail.com> > - Emmanuel Di Pretoro <edipret...@gmail.com> > - Florian Schlichting <f...@debian.org> > - GitGord <46006740+gitg...@users.noreply.github.com> > - Gustavo R. Montesino <grmontes...@gmail.com> > - Henrik Ahlgren <pa...@seestieto.com> > - Jean-Marie Pacquet <j...@pacquet.net> > - Lance Wicks <l...@judocoach.com> > - Liviu Tinta <liviuti...@chromium.org> > - Martin Kompf <skari...@nospam.org> > - Pete Ratzlaff <pratzl...@gmail.com> > - Ross Peachey <ross.peac...@optusnet.com.au> > - Stephan Ebelt <s...@shared-files.de> > - linas <linas> > - thinus <thi...@pollard.co.za> > - x42x64 <martin-...@arcor.de> > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > > > ------------------------------ > > Message: 10 > Date: Mon, 29 May 2023 15:30:36 -0700 > From: <viking...@san.rr.com> > To: <gnucash-user@gnucash.org> > Subject: [GNC] Updated: Last Num Bug(s) ?? > Message-ID: <01c601d9927d$30ee9650$92cbc2f0$@san.rr.com> > Content-Type: text/plain; charset="us-ascii" > > I am using GnuCash v5.1 > > > I use the "Num" field in the account register to log the transaction number > (e,g, check number or other reference). > I want to see the latest transaction number in the "Account Tree window". > I have therefore set my "Account Tree window" to show the "Last Num" > Heading. > > > Bug1: > For the last transaction in my Bank1 account I have set the "Num" field to > 50. > The "Last Num" Heading in the "Account Tree window" then properly shows 50. > I then edit "Num" to 51. > However, the "Last Num" Heading in the "Account Tree window" is not > updated. > It still shows 50. > > Bug2 (maybe not a bug?): > Instead of using integers in the "Num" field, I would like to use use > decimals; e.g. 4.5. > However, that is not recognized in the "Last Num" Heading in the "Account > Tree window". It still shows the previous integer value for the "Num" > field. > > Bug3: > For the last transaction in my Bank1 account I have set the "Num" field to > 50. > The "Last Num" Heading in the "Account Tree window" then properly shows 50. > This transaction entered in Bank1 is a Transfer to Bank2. > The transfer properly shows up in Bank2 with the last "Num" field as 50 as > it should. > However, the "Last Num" Heading in the "Account Tree window" for Bank2 is > not updated to show 50 (It shows the previous last number directly entered > in the Bank2 register). > > > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > > > > ------------------------------ > > Message: 11 > Date: Mon, 29 May 2023 15:53:18 -0700 > From: Bruce Schuck <bsch...@asgard-systems.com> > To: WR D <dull...@hotmail.com>, > "finance-quote-n...@lists.sourceforge.net" > <finance-quote-n...@lists.sourceforge.net>, > "gnucash-user@gnucash.org" > <gnucash-user@gnucash.org> > Subject: Re: [GNC] Finance-Quote 1.56 released! > Message-ID: <98fdea73-882e-1297-ff32-e95b431e6...@asgard-systems.com> > Content-Type: text/plain; charset=UTF-8; format=flowed > > On 5/29/23 15:13, WR D wrote: > > > Can I confirm ... does this take time to propagate? > > Depending on what CPAN mirrors are configured on your system, yes. > > > So I am not clear if this install method will update eventually and > > then look for 1.56? > > Unless there is some other issue with your CPAN or Perl installation, you > are correct? > > Bruce S. > > > ------------------------------ > > Message: 12 > Date: Mon, 29 May 2023 17:05:18 -0700 > From: Vincent Dawans <dawa...@gmail.com> > To: Sergey Mende <ser...@mende.spb.ru> > Cc: gnucash-user@gnucash.org > Subject: Re: [GNC] Invoice system and Deffered Income > Message-ID: > <CALisao-bLMU= > wb38iugtepcoj1s3bm17asljdvm-zgbuqs0...@mail.gmail.com> > Content-Type: text/plain; charset="UTF-8" > > Hi Sergey: > > I think you are describing the ability to use cash accounting instead of > accrual accounting. Gnucash does not offer this by default unfortunately. > There is an old enhancement report about it > https://bugs.gnucash.org/show_bug.cgi?id=95700 and even an old wiki page > https://wiki.gnucash.org/wiki/Cash_Based_Accounting > > There is actually a not-so-bad workaround but it still requires some manual > adjustments. So it's a workaround, not an ideal solution. > > It is very similar to what you have done so far as per your description, > with the additional advice of putting all of your transitional accounts > under a single top-level account. If you want to accommodate both invoices > and bills you would have: > Pending invoices and bills (TOP LEVEL of type asset or liability) > -- Pending bills (type: liability) > ---- Bills Payable (type: a/payable) This is the account where bills will > be > posted by gnucash -- it will be selected by default because it is of type > a/payable > ---- Deferred Expenses (type: asset) This is the account you need to use > inside bills in lieu of expense account. Ideally it should include sub > accounts matching your expense accounts needed in bills, although not > entirely necessary. > -- Pending invoices (type: asset) > ---- Invoices Receivable (type: a/receivable) This is the account where > invoices will be posted by gnucash -- it will be selected by default > because > it is of type a/receivable > ---- Deferred Income (type: liability). This is the account you need to use > inside invoices in lieu of income accounts. Ideally it should include sub > accounts matching your income accounts needed in invoices, although not > entirely necessary. > > You can just do the Pending invoices part if you don't use the bills > feature > of course. > > The reasons why this structure is useful: > - the low level accounts in that hierarchy under Pending bills and Pending > invoices should always balance each other. If they do, you will see zeros > under Pending bills and Pending invoices in the account view. If you don't > see zeros, it means your manual adjustments are wrong OR your mistakenly > used income/expense accounts (instead of deferred income/deferred expenses) > in your invoices or bills. Without that check it will be hard to detect > errors. > - by not using actual income/expense accounts they will be excluded from > the > P&L by default. > > The BIG caveat: > - After you process each payment, you need to enter adjustments between the > Deferred Expenses and expense accounts (for bills) and Deferred Income and > income accounts (for invoices); Ideally you put the adjustments as > additional splits in the same transaction processing the payment so there > is > an easy track record of it and no risk of getting the date wrong. If you > have complex invoices with a lot of items going to different > income/expenses > accounts this is far from ideal of course as you have to adjust each > account. You could also just use one "deferred income" account and one > "deferred expense" account and distribute expenses and income to the > correct > expense/income account in the adjustment. In that case you need the info > from somewhere else (the item description in the invoice, etc). > Hence why this is a workaround. This is the part requiring the most manual > work and the main part that would need to be automated for this feature to > be fully implemented. How much work depends on how complex your > invoices/bills are. > > Little caveats: > - You need to exclude these accounts from the balance sheet, although the > balance sheet is still balancing with them, it just shows an additional > asset balanced by an additional liability of opposite value. Not what you > want but still not unbalanced. Still best to exclude them in the report > options. It's easy because they are all under one single main account. > - You need to include these accounts in some reports such as Customer > summary for instance. Easy enough to do in report options as well. > > Now the above workaround is the heavy-duty one when you want your books to > be in cash-basis at all times. Personally, because I don't use the vendor > bill option and do have that many invoices and only need precise reporting > once a year, I just edit my unpaid invoices and push them to January 1st > when I reach the end of the fiscal year. Not pretty but it does the job for > me. But I could see that not working if you have a lot of invoices or need > cash-basis reporting more often. > > There could also be a way to deal with this purely with reports. It would > keep the registers in accrual mode as they are, not do any pending accounts > and adjustments there, but then provide a cash-basis P&L and cash-basis > Balance sheet reports that would do the adjustment. That would be the > simplest way to provide at least some functionality without any manual > entries. But the challenge would come from partial payments. If an invoice > has several income accounts in it, and a partial payment is made, there is > no way (for the computer) to tell which income account the partial payment > should be applied to without additional info from the user. One could > decide > to either pay the invoice items in the order presented or distribute > proportionally or any other way. Partial payment is an edge case but still > has to be accounted for. The same would need to happen for bills as well of > course. At the end this would still not be ideal since your main registers > would still follow accrual so the info wouldn't match the report. For > instance when closing books, profit/loss would be calculated as accrual in > the register, you would only see the cash-basis in the report. > > The alternative is to automate the workaround above and enable it on a per > book basis. It's actually sort of similar to the type of per book selection > and automation done by the trading accounts (for a completely different > purpose). But it's a substantial amount of work to do it properly. > > Sorry if my explanations are confusing. It's hard to explain this sort of > thing without visuals. I might try to update the wiki page with some of > these ideas and some screenshots. Also it's possible there might be some > other caveats I have not run into of course as each use case can be > different. > > Sincerely, > > Vincent Dawans > > On Mon, May 29, 2023 at 2:46?PM Sergey Mende <ser...@mende.spb.ru> wrote: > > > Hi there, > > I am trying to figure out if the existing customer invoice system is > > suitable for my needs. > > For simplicity, let's say I have the following accounts: > > > > Current (Bank) > > Undetermined Income (Income, for bank account transactions just > > imported from the online banking) Deferred Income (Income, used at > > invoice creation to track invoices that are posted and sent to the > > customers but not paid yet) Income (for invoices that got paid, so the > > payment actually received as a bank transaction and processed as a > > payment of an invoice) Receivable (A/Receivable, for tracking > > invoices) > > > > The problem is that I don't like to see non-paid invoice splits in the > > Income Register until the invoice payment arrives to my bank account, > > imported and processed as invoice payment. > > > > The idea is to assign an incoming imported transaction as a payment > > for an invoice from the Bank account Register and change the Income > > account appropriately, so the paid invoice appears in the Income > > Register > > > > As I got from the docs, this mailing list and my experiments, there is > > no way to change the Income account after the Invoice has been posted > > and specifically at the payment processing step. > > > > Am I missing something? > > > > Thank you, > > Sergey > > _______________________________________________ > > gnucash-user mailing list > > gnucash-user@gnucash.org > > To update your subscription preferences or to unsubscribe: > > https://lists.gnucash.org/mailman/listinfo/gnucash-user > > ----- > > Please remember to CC this list on all your replies. > > You can do this by using Reply-To-List or Reply-All. > > > > > ------------------------------ > > Subject: Digest Footer > > _______________________________________________ > > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > > > ------------------------------ > > End of gnucash-user Digest, Vol 242, Issue 70 > ********************************************* > > _______________________________________________ > gnucash-user mailing list > gnucash-user@gnucash.org > To update your subscription preferences or to unsubscribe: > https://lists.gnucash.org/mailman/listinfo/gnucash-user > ----- > Please remember to CC this list on all your replies. > You can do this by using Reply-To-List or Reply-All. > _______________________________________________ gnucash-user mailing list gnucash-user@gnucash.org To update your subscription preferences or to unsubscribe: https://lists.gnucash.org/mailman/listinfo/gnucash-user ----- Please remember to CC this list on all your replies. 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