Please read over my original reply again. I gave you the transaction
templates that illustrate what you are looking for.
Step 1 is recording the accrued expense. This should be dated when the
expense was incurred. (when service rendered)
Step 2 is entering the Vendor Bill which accomplishes the goal of moving
the accrued expense to liabilities. (this should match the Vendor's date
on their Invoice to you) Do *not* select the 'Expense' account here for
your line item. That has already been affected in step 1. This time, you
select the Accrued Expenses account instead.
Step 3 would be paying the Bill, reducing liabilities. (this is the date
you actually remit payment)
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As for payments unlinking themselves when unposting a Bill/Invoice that
is normal. It however should do its best to automatically re-link that
payment when you re-post the document after editing.
If it does not, you do not need to delete and re-enter the payment.
Simply 'Process Payment' via the Toolbar Icon, and select both the
document you are paying (bill or invoice) *and* the offsetting payment
transaction. Adjust any details of the payment as needed *other than*
the amount. (that was already entered the first time)
Regards,
Adrien
On 5/15/24 1:57 AM, Wesley Brooks wrote:
I understand what an accrued expense is, and how in theory it should
work. But I haven't seen how to enter it in a way that when I raise the
bill following the above process the debt moves from the Accrued
expenses to the Accounts payable account?
A little frustration with the system as it stands at the moment is that
if I subsequently need to edit a bill (wrong date, missed description
when posted, typo in line, etc), if I unpost it make a change then
GNUCash forgets the connection between the bill and the transaction that
cleared the bill. I then need to delete the payment that cleared the
bill and then re-enter it.
Does that explain the question better?
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