On 2025-05-31 12:37 AM, Bill Wohler via gnucash-user wrote:
I've seen a few related posts, but they don't seem to apply to my
situation, which is this.
My partner spends $50 on an item. My HRA reimburses my checking account
for $50. I want to "give back" that $50 to my partner the next time we
perform our monthly reconciliation.
I came up with the following but it came up short. From my perspective,
I logged the reimbursement as follows:
Credit: Assets:Accounts Receivable:HRA
Debit: Assets:Checking
So now, my HRA and Checking accounts are perfect. Now, I have to get
that $50 to my partner.
Debit: Liabilities:Accounts Payable:Partner:Reimbursements
Credit: Assets:Accounts Receivable:Partner:Reimbursements
Then in the monthly expenses:
Credit: Assets:Checking
Debit Assets:Accounts Receivable:Partner:Reimbursements
Now, everything is $0 except for the $50 balance in Liabilities:Accounts
Payable:Partner:Reimbursements. I'd prefer to zero everything out after
the monthly expenses. Is that possible or is that unreasonable?
Thanks!
Your entries above leave you with a net DR $50 in Payable:Partner and a
net CR $50 in Receivable:HRA.
You don't need both Receivable:Partner in this. Your partner never owes
you anything.
DR = debit, CR = credit
Partner buys you thing and you submit receipt to HRA:
DR Receivable:HRA
CR Payable:Partner
HRA reimburses you for thing:
DR Checking
CR Receivable:HRA
You reimburse partner:
DR Payable:Partner
CR Checking
The net balances are all zero, with no expenses.
You could add a debit and credit for the same amount to Medical Expense
in your first transaction, if you wanted, just to track this. Or split
that first entry into:
Partner buys you thing:
DR Medical expense
CR Payable:Partner
Submit receipt for thing to HRA for reimbursement
DR Receivable:HRA
CR Medical expense
Personally, I like using just one account "Due to/from Partner" and
letting it the balance fall as it will. If you buy X for Partner and
Partner buys Y for you, then the balance in the account is just the
difference that one owes the other. If you don't use business-function
A/R and A/P, it also makes it easier to write off small amounts.
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