My 2 cents: depends on what kind of accounting you're doing. If you're
doing simple personal cash accounting, as I usually do, a outgoing
payments (withdrawal from one of my accounts, cash out, credit
transaction, etc.) is easiest to log as an expense when it's issued -
card, check, cash - since it doesn't really matter (for most things)
when it actually clears. Once it's issued, it's gone from the account
for my purposes since I no longer have control over it absent some
unusual thing like a stop-payment on a check that actually works.
Incoming (such as paycheck, retirement check, transfer of some kind,
incoming cash of some kind) is logged as income when received, not when
the other party issued it; it's not mine until I actually have it.
Yes, there are occasions (ran into one last year when changing brokers
for some long-held investments that took a few days to settle) when
account values can change between while in transit. Those are a pain. I
would have to look at last year's books to see how we finagled that when
preparing taxes; vaguely recall an extensive/fairly complicated split
and possibly a suspense account involved. The accountant did a lot of
headscratching before we agreed on a way to record it all - it was for a
specific situation so I wouldn't consider it useful for general consumption.
I also used to be the treasurer for a small nonprofit/professional
organization chapter. Tried using GC for a while, and it worked as
essentially cash-basis (explaining the checkbook) accounting, but it
turned out to be easier to use a spreadsheet set up to generate the
numbers the annual report requires directly. Not much activity, usually,
so the spreadsheet worked.
Mike Brady
Plain Olde User
On 5/3/2026 6:20 PM, [email protected] wrote:
Message: 4
Date: Sun, 3 May 2026 15:27:50 -0600
From: Louise<[email protected]>
To: GnuCash Mailing List<[email protected]>
Subject: [GNC] Dealing with the time delay between withdrawal and
deposit
Message-ID:<[email protected]>
Content-Type: text/plain; charset=UTF-8; format=flowed
I would like to ask how you folks deal with the 5 - 7 days between when
a withdrawal is made, and the resulting transfer is deposited.
It would be nice to have the withdrawal date and the deposit date
correct, but I see no way of making it happen.
It is only a small thing, but if I could I would like to remove the
"confusion".
Any thoughts?
Louise
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