The only real barrier to 100% OA today is a "Keystroke Barrier": Researchers wrongly think it is complicated and time-consuming to self-archive. It is hoped that this new paper will help dispel that misapprehension:
Carr, L. and Harnad, S. (2005) Keystroke Economy: A Study of the Time and Effort Involved in Self-Archiving. http://eprints.ecs.soton.ac.uk/10688/ ABSTRACT: A common objection to self-archiving is that it is an extra task that puts an unnecessary burden on each researcher. In particular, the need to enter the extra bibliographic metadata demanded by repositories for accurate searching and identification is presumed to be a particularly onerous task. This paper describes a preliminary study on two months of submissions for a mature repository and concludes that the amount of time spent entering metadata would be as little as 40 minutes per year for a highly active researcher. Below is a recent and relevant (anonymised) query and reply about the resources needed for institutional self-archiving: On Mon, 14 Mar 2005, [identity deleted] wrote: > A colleague has drawn my attention to a report of your recent > research on OA archives, published on the SciDev.Net website > (http://www.scidev.net/editorials/index.cfm?fuseaction=readEditorials&itemid=150&language=1&CFID=233089&CFTOKEN=10491819). > If we were to look into the logistics of setting up such an archive at > [deleted] would you be able to suggest any particularly good UK ones > that I might look at, and, if possible, give me names of people who have > worked to set it up? Yes, my suggestions are these: For archive-creating software, use the free, open-source software GNU Eprints. That is the longest and most widely used software worldwide (and it was created specifically for OA purposes at Southampton University). http://www.eprints.org/ For examples of existing OA archives, see the Institutional OA Archives Registry, which includes archives by country and tracks both the number of archives and the growth rate of the contents of each, by year: http://archives.eprints.org/eprints.php?action=browse For examples of *successful* archives, look at those, above, that have a lot of records, and a strong growth rate, such as (in the UK): http://archives.eprints.org/index.php?url=http%3A%2F%2Feprints.ouls.ox.ac.uk%2F http://archives.eprints.org/eprints.php?url=http%3A%2F%2Feprints.gla.ac.uk%2F http://archives.eprints.org/index.php?url=http%3A%2F%2Fsherpa.leeds.ac.uk http://archives.eprints.org/index.php?url=http%3A%2F%2Feprints.soton.ac.uk%2F http://archives.eprints.org/index.php?url=http%3A%2F%2Feprints.ecs.soton.ac.uk%2F For technical advice, you might want to join this list: http://software.eprints.org/tech.php/ Stevan Harnad On Tue, 15 Mar 2005, [identity deleted] wrote: > Many thanks for such a swift and helpful reply. I will follow up > your suggestions. Do you know where I might get an idea of the costs > involved so that I can sell the idea to the purse-string holders? Yes, Les Carr could tell you. He is the author of the OSI Eprints Handbook http://software.eprints.org/handbook/ And here is his reply: On Tue, 15 Mar 2005, Leslie Carr replied: The initial costs for setting up an archive are minimal: (i) the equipment: a PC, some backup and an internet connection (ii) the technical support: a share of an experienced Linux/webmaster who can devote 2 or 3 days to the initial installation and occasional days thereafter to ongoing maintenance, backups, upgrades and changes requested by your users. The ongoing costs will depend on the role of the archive in your institution. Assuming that its mission is to provide an official repository for all the research work that your agency undertakes or sponsors, then it has a fairly central role. Consequently, you will want to get it right - you will need to make some effort to educate your users about the archive and what their responsibilities are, you may want to provide them with some assistance in using it for the first few months (especially if there is a backlog of documents to enter). All this would need resourcing, but (like our institution) you would probably put it as part of the job specs of your existing staff (librarians and technical support) and so the costs would tend to be hidden. Of course, you might add some extra resourcing in the initial period to cover "internal marketing", user education and quality control. http://www.ecs.soton.ac.uk/news/667 Les Carr Repository Manager for University of Southampton --------------------------------------------------------------------- Note that creating an institutional OA archive is not enough! An institutional self-archiving policy is needed too. See the Southampton Keystroke Policy: http://www.ecs.soton.ac.uk/~harnad/Temp/berlin3-harnad.html as well as the Registry of Institutional OA Provision Policies: http://www.eprints.org/signup/sign.php Stevan Harnad AMERICAN SCIENTIST OPEN ACCESS FORUM: A complete Hypermail archive of the ongoing discussion of providing open access to the peer-reviewed research literature online (1998-2004) is available at: http://www.ecs.soton.ac.uk/~harnad/Hypermail/Amsci/ To join or leave the Forum or change your subscription address: http://amsci-forum.amsci.org/archives/American-Scientist-Open-Access-Forum.html Post discussion to: american-scientist-open-access-fo...@amsci.org UNIVERSITIES: If you have adopted or plan to adopt an institutional policy of providing Open Access to your own research article output, please describe your policy at: http://www.eprints.org/signup/sign.php UNIFIED DUAL OPEN-ACCESS-PROVISION POLICY: BOAI-1 ("green"): Publish your article in a suitable toll-access journal http://romeo.eprints.org/ OR BOAI-2 ("gold"): Publish your article in a open-access journal if/when a suitable one exists. http://www.doaj.org/ AND in BOTH cases self-archive a supplementary version of your article in your institutional repository. http://www.eprints.org/self-faq/ http://archives.eprints.org/