888888888888888888888888888888888888888888888888888888 Dear Rene,
As promised by Diana, I am sending you the Rules and Regulations of the Society. Number 21, deals with opening of Chapters/Centres around the world. Regards, Edwin Pinto [EMAIL PROTECTED] (Secretary) 00000000000000000000000000000000000 RULES & REGULATIONS OF THE SOCIETY GOENKARANCHEM DAIZ AS6/7, Pancharatna Bldg. Martires Dias Rd., Margao, Goa - 403 601 oooooooooooooooooooooo 1. NAME OF THE SOCIETY : GOENKARANCHEM DAIZ 2. ADDRESS OF THE SOCIETY : AS6/7, Pancharatna Bldg. Martires Dias Rd., Margao, Goa - 403 601 3. FINANCE Activities of the Society will be financed through funds raised from the following sources : a) Subscription from Members b) Donations, Grants and Bequests c) Collections made by the Board of Management by means of any function or special appeals organised for the purpose d) Government Incentives e) Donations f) Fixed Deposits g) Loans h) Cultural programs i) Building Rent j) Publicaiton of Advertisements k) Through the Associations Manual Booklets 4. Clauses necessary for the purpose of getting Income Tax EXEMPTION UNDER SEC.804 No amendment to the objects rules and regulations of the Society shall be made which might prove to be repugnant to the provisions of section 2(15) and 80(G) of the Income Tax Act 1961. Further, no amendments shall be carried out without the prior approval of the Commissioner of Income Tax. The investments of the Society shall be made in such approved securities asprescribed in Section 11(5) read with Section 13(c)(d) of the Income Tax Act 1961. 5. AMENDMENTS The Constitution of the Society can be amended with 2/3rds of the members present. The Amendment can be either at a meeting of the Executive Body or at a meeting of the General Council. 6. OFFICE BEARERS OF THE SOCIETY The Office Bearers of the Society are as follows : a) President b) Vice President c) Secretary d) Asst. Secretary e) Treasurer f) Asst. Treasurer g) Seven members If two or more candidates contest the elections, then the election process will take place by secret polling. PRESIDENT The General Bodya of the Soceity is hereinafter known as General Council. The Members of the General Council shall elect the President of the Soceity by a simple majority from amongst themselves. 1) The term of the President will be 3 years. 2) One person can be elected President for not more than 2 consecutive terms. 3) As soon as the new President is declared elected, the powers should be transferred to him within thirty days from the date of such declaration and the former President will retire. 4) If any act of the President proves to be harmful and against the interest of the society in whatsoever manner, the General Council has the power to direct the President to retire and quit the office. But a resolution to this effect should be supported by 2/3rds majority of votes from the members who are present at the said meeting and only such a resolution shall be valid. i) The various committees will be approved by the President and the President or the Secretary shall be the Chairman of the Committee. ii) The President has the power to appoint any members of the Executive Board as working President, if he so desires. iii) The President has the power to appoint three members of the Executive Board to make the working of the Society more practicable if he so desires. iv) The suggestions received from the Government agencies, public, members or other social welfare associations with regard to the working of the Society, will be studied and consulted by the President with the advisory Committee and he will keep it before the relative committee or before the Executive Board. v) The place and date of the Executive Board Meeting or any other committee meeting will be decided by the President in consultation with the General Secretary. vi) The President will have the authority to appoint the Secretary, Asst. Secretary or Executive Board Member if anybody resigns or if the post falls vacant due to any other circumstances during his tenure, in consultation with the Executive Committee. vii) In the event of the President's chair falling vacant, a new President will be elected from the Executive Board members, only in that particular tenure. viii) In the absence of the President, all his powers will be exercised by the senior most member of the Managing Committee. 8. VICE PRESIDENT The General Council shall elect from amongst the members of the Society, a Vice President for the Society. In the absence of the President, working will be looked after by the Vice President with the same powers as of the President while acting during such period of absence of the President. 9. SECRETARY The General Council shall elect from the members of the Society, the Secretary for the Society. 1) The Secretary will be the Chief Executive officer of the organisation. 2) The Secretary will have to take down and keep the records of transactions passed in the different committee meetings, which should be place in the subsequent meetings for acceptance. 3) The Secretary has to perform the following duties : i) He should act as a spokesman of the Society. the Secretary is deemed to take decision in consultation with the President. ii) He should undertake correspondence with different people such as with the members, Government agencies, Margao Municipal Council, Village Panchayat and semi-Government agencies, press and any other organisations having the same objectives. iii) He has to inform the Executive Board members about meetings after permission is received from the President. The members should receive the invitation for a meeting along with the agenda within seven days from the date of the meeting. iv) With the permission of the Executive Committee, the Secretary should take part in any Agreement on behalf of the organization, and in case the Secretary enters into any Agreement without such permission, the same will not be valid and will not be binding on the society. v) The income source of the Society should be protected and the expenses should be incurred according to rule. vi) The Accounts of the Society should be maintained up to date with the help of the Treasurer. vii) Yearly Report and Budget of the Society should be kept ready. viii) In the event of any confusion regarding the rules and regulations of the Society, the Secretary should consult the president and should act according to his guidance. 10. ASST. SECRETARY: The General Council shall elect from amongst the members of the Society the Asst. Secretary for the Society. In the absence of the Secretary, the Asst. Secretary will look after the working with the same powers as that of the Secretary while acting during such a period of absence of the Secretary. 11. TREASURER: The General Council through themselves shall select the Treasurer of the Society. He is wholly and solely responsible for the increment of funds. He should frame the policies or schemes and get the same approved through the Executive Board or from the President of the Society. He shall be treated as the Ex-Officio person for fund raising of the Society. He should keep up to date the Accounts of the Association with the help of the Secretary. 12. ASST. TREASURER: The General Council through themselves shall elect the Asst. Treasurer of the Society. In the absence of the Treasurer, the Asst. Treasurer shall function as the Treasurer, with all the power of the Treasurer during such period of absence of the Treasurer. 13. GENERAL COUNCIL: The total members of the Society constitutes the General Council who have voting right, irrespective of caste, creed and religion. The person who is residing in Goa, and has obtained membership of the Association shall be treated as a member. The qualifications laid down for obtaining the membership are as under:- 1) He should be major i.e. should have completed 18 years, and should be a resident of Goa having a deep love for the Konknni language and be willing to abide by the objectives of the society. In the case of a member who has not attained majority age, the voting right will be restricted till he attains majority, with the society protecting his interests. 2) Shri Antonio da Piedade Morais who has contributed his valuable 2000 plus books for SONDORBH GRONTHALAYA will be a permanent member of the Society and the Executive Board and after him the permanent membership of the Society and the Executive Board will be transferred to any one of his heirs as long as the society exists. 3) The General Council has the right to elect the Executive Committee. 4) The General Council has the power to call emergency Meetings to take any decisions by giving 15 days notice to President/Secretary. The Memorandum should be signed by 1/3rd of the members. 5) The decision of the Executive Committee stands valid if 1/3rd of the total members do not present objections through the proper channels within seven days from the date of the decision. 6) The General Council has the right to amend the rules and regulations if it feels necessary to do so. But any such changes should be accepted by 2/3rd members present in the Meeting. 7) The General Council Meeting will be called once in a year. If the President recommends or the Executive Board / Committee suggests or if 1/3rd of the total members demand such a meeting, then the Secretary can call out a special General Council Meeting within 30 days of the said notice. 8) All the members of the Society shall follow the rules and regulations. 9) If any acts of a member are brought to the notice to be harmful to the Society or against the Society or they are not following the rules and regulations of the Society or violates the conditions imposed on them, then by 2/3rd majority of the members present in the Executive Committee his membership can be revoked. If the said member stands appointed onto any Committee, his membership thereof also stands void. In such circumstances, the President has the power to fill in that vacant post or the Executive Committee has power to do so in consultation with the respective Committee. 10) The General Council will also decide to constitute a new Committee, for the purpose of conducting elections.. The 3 person election commission may be elected by the General Council. In its absence, the President will appoint the said election Commission whose tenure will be 5 years. 14. MEMBERSHIP There will be the following categories of members: (a) Life Member with a membership fee of Rs.1000 (b) Patron Member with a membership fee of Rs.5000 or more (c) Institutional Members - the General Council may invite and admit state governments, academic instititutions, companies and associations etc. as institutional members on such terms and conditions as may be determined by it. (d) Fellow Members - The General Council may invite and admit individuals with outstanding achievements as fellow members. (e) Honorary Members - The General Council may admit and confer Honorary membership on any person, Indian or non Indian, eminent in public life and interested in the furtherance of the aims and objects of the Society. 15. EXECUTIVE COMMITTEE The Managing Committee of the Society will hereafter be called the Executive Committee or Executive Board. The Executive Board will consist of : NAME OF THE POST NUMBER IN SIZE President 1 Vice President 1 Secretary 1 Asst.Secretary 1 Treasurer 1 Asst.Treasurer 1 Members 7 TOTAL 13 16. WORKING OF THE EXECUTIVE COMMITTEE: Any proposals to be forwarded by all committees, members of the Executive Boards or policies should be brought to the notice of the Executive Board. The Executive Board will frame schemes for the advancement and enhancement of the society in consultation with the General Council. 17. QUORUM: The minimum Quorum for the conduct of every meeting will be 1/3rd of the members. In a General Council Meeting, if Quorum is not available then the said meeting will take place after 30 minutes from the time of the meeting, and for this the Quorum will not be counted. 18. BANKING PROCEDURE: The Society fund should be kept in any Nationalised Bank on the basis of a decision to be taken by the President. The accounts will be operated by the President/Secretary/Treasurer. The functioning of the accounts will be supervised and monitored by the Treasurer 19. AUDIT: a) Every year the accounts of the society shall be examined and the veracity of the statements of accounts certified by one or more chartered accountants. b) At the Annual General Meeting of the Society one or more chartered accountants shall be appointed as auditors of the Society but no member of the board of Management shall be eligible to be appointed as Auditor. 20. BINDING CLAUSES: The decision of the Executive Board will be binding on the members and also on different Committees. The Constitution provides voting by secret ballot only. In some circumstances if the members demand voting by show of hand, then such decisions should be taken by the President of the Association. The President can change the procedure of voting. Otherwise the voting will be by secret ballot paper. While implementing the Constitution if new rules are deemed to be necessary, then those rules will be framed by a specially appointed Committee. The rules should be approved by 2/3rd of the members of the Executive Board. The special Committee will be appointed by the President. 21. OPENING OF CHAPTERS/CENTRES ALL OVER THE WORLD Centres/chapters may be started anywhere in the world aimed at promoting and furthering the objectives of the society with the following conditions : a) Each Centre/Chapter will have a life member of the Society as its observer/nominee to supervise the activity and send the Report to the headquarters. b) There shall be no compulsion with regard to payment of fees/contributions c) Funds can be raised only to meet the projects and administration of the Centre/Chapter d) Surplus Funds will be transferred to the Headquarter 22. DISSOLUTION: If a notice is served for dissolution, a General Council meeting will be called, and a decision taken by 2/3rd of the majority of members present. If the resolution is passed for the dissolution, then a Committee comprising three members will be appointed and the period for dissolution process will be three months. After the dissolution of the Society, the total assets of the Society will be given to any organisation having similar objectives or any welfare agencies or trust. The decisions are to be taken by the President of the society in consultation with the Advisory Committee. However, the decision of the President will be final. No member of the Society can claim any right in the assets of the Society in whatsoever manner. CERTIFICATE ooooooooooo CERTIFIED that this is a correct copy of the Rules and Regulation of GoenkaraNchem Daiz Society. Place:- Margao Date:- May 9, 2005 000000000000000000000000000000000000000000000000000000 __________________________________________________ Do You Yahoo!? Tired of spam? Yahoo! Mail has the best spam protection around http://mail.yahoo.com