[Goanet] mutations & Form I & XIV  (part II)

Part II

After finally handing over the file to the Computer Dept (Talathi of Mutation), 
they will call you back say after one weeks time  to collect the notice (form X)
For X (notice) says… that ..if no objection received either orally or written  
within 15 days from the date of receipt of this notice, it shall be presumed 
that you agree to the mutation entry etc.
The notices to be posted by you to the all parties appears in the form I&XIV 
–by Regd/AD costing Rs.24 each within India (foreign address costing more).  
When you are there say after a week or so, they would most likely to send you 
back saying come after another 2-3 days blaming electricity failure, short 
staff etc.
 They will give you notice (Notice form X).

Where is the list of occupants on the Notice?
The list is too long, you take it from the Form I & XIV say ToM
Wait a minute, what about their addresses, there are about 75 names?
That’s your problem and not mine say ToM again.

How and where I should find all the addresses?
‘See, we told you that’s your problem’ says ToM clerk

I said (whispered)  ‘you bast**ds’

You have to make photocopies of the Notice and post to all parties concerned. 
At Panjim, they will call you back just before posting to get each and every 
envelope/notice rubber stamped (with Talathi office address) and if the list is 
long, they hand over the stamp to you to do it yourself.  You then go the post 
office at registration counter.
You send all the notices in the name of ‘Talathi of Mutation’ so when signed AD 
or the letter received undelivered etc it directly goes to the Talathi of 
Mutaion.

If the husband & wife names appear, can we post them jointly as they live 
together? Saying

To
Mr. Joe Boncao
Mrs. Joan Boncao
H.No. 10
Urtor  Mollar
Po Majorda
Goa

No, at Vasco they made us to re-send them separately i.e. One letter to Joe 
Boncao and another to Mrs. Joan Boncao (both living under the same roof though)

OK, Next what now?
Wait for 15 days plus give another 15days and relax, your job is done? .Don’t 
even think about it, you are not even half way through.
After about one month one has to go their to follow up.. there they will tell 
some or one notice has come back undelivered/unclaimed/refused/address not 
known etc.
If ask why we were not told either by letter or phone, they say they don’t do 
that and we should come there for enquiries. (usually we put our addresses and 
contact no. on the front of the file)

So what now?
Make an affidavit on Rs.20 stamp paper requesting for alternate service i.e. 
newspaper advertisement. 
 Depending upon the length of the list/names on form I &XIV, a news paper ad 
will cost you minimum Rs.1500-3000 to Max say up to 6000-12,000. Tip. Always go 
to Gomantak Times, it’s the cheapest say 1500 minimum the same may cost you 
elsewhere Rs.3000.  Notice with say up to 20 names will cost you Rs.1500 on GT.
News paper notice says ….notice sent to you came unclaimed/refused/undelivered 
etc and that after 15 days from the date of publication of this notice, if no 
objection received it shall be presumed that you agree to mutation entry.

Take a copy (the whole page with date etc) of the Newspaer Ad, mark it 
(encircle) with Mutation No.  with date and hand over to the office of Talathi 
of Mutation..

Then what? Wait for 15 days or say 30 days and your job will be done 
automatically?
I don’t think so.
Say after one month, when you go their for follow up..
They will now say, the file is with CI.
Now who is this bl**dy CI?
CI = Circle Inspecter, he as to approve it first before making the entry.
Where is he sitting? 
Some where in the Mamlatar office.
You go to see him and they say he as gone out for a cup of tea and the time is 
just after 5pm (so he is not likely to come back now as Govt office timing up 
to 5.30pm)
So, another vist
Another hafta?


Note: at Vasco, at this stage, they will say..
- Waiting for CI approval, for which You have to see him personally.
- Waiting for village Talathi report (not required at Panjim)
To catch talathi, you have to go to village panchayat where here comes 2/3 time 
a week only.
Is there any way out? 
‘I will see if he does when I see him at this office, by paying Rs.200’ says 
ToM.
‘Don’t worry, I will pay that too’ says the applicant.


Summary: 

Total number of (Minimum) Visits to ToM (Talathi of Mutation)
Enquiry (things/docs required for mutation)
Enty /file submitting
Collecting notice form X 
Rubber stamping 
Enquiry after say 25 days after posting
Filing affidavit
Collecting notice for publication
Presenting/submitting Newspaper
Enquiry say after 25 days from date of publications
Meet CI

Other visits:
Post office for Stamped envelop
Photocoping (notices)
Post Office Registration
Advocate for Affidavit/notary
(Typist, Stamp paper vendors)
News paper 

Cost:
Regd//AD Rs.24  (if 10 Rs.2400 or if 100 then Rs, 2,400) plus cost of envelopes
Photocopies (Rs. 100 for 100)
Affidavit (100)
News paper ads (1500-6000)
Minimum 10 visits (travelling-petrol/ bus/ pilot, loss of wages, chaa-pani etc)


Bribe: (optional, but recommended to get your work done quicker and 
hassle-free, i am not in favour though)

Below may be good for straight forward cases only.

ToM   (Rs.500)
The Clerk (Rs.200)
Talathi village (Rs.200)
CI (may be another Rs.200)

What if your don’t pay them anything?
Expect..
Delays
Silly excuses 
Unnecessary Number of Visits
Loss on transport/travelling expenses
Loss of wages/leave, if you take a day off or half day off
Loss of valuable time and energey.
Loss of Patience

If you put together all the above expenditure, you will realize that what you 
actually spent over the period of time (chasing after your case etc)  is lot 
expensive  than what you would have paid as ‘unofficial processing fees’ Plus 
saving of time, patience, energy etc

Yehi hai India
Hem Amchem Goem


Form I & XIV
http://www.flickr.com/photos/joegoaukextras/2973624791/sizes/l/

Prev. Part I
http://lists.goanet.org/pipermail/goanet-goanet.org/2008-October/082764.html
or
http://in.groups.yahoo.com/group/GOAN-NRI/message/7070



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