Frank, Thanks for the feedback. I didn't think of some of those things. The event will be small, but I'm sure we'll exceed our normal attendance.
Either way I feel like I am over thinking all of this, and I just need to get things done. --Dan On Tue, Jul 24, 2018 at 1:45 PM, Frank Valcarcel <[email protected]> wrote: > Hey Dan, I'm sure others will have some ideas but here's some thoughts > that immediately come to mind. > > 1. Is there anything I should keep in mind when signing the venue's >> rental agreement? >> > > Be sure you understand what's included in the costs and what is not. Some > venues require staffing the event, have setup/tear down costs, and charge > for very granular things (tablecloth rentals, etc.). Also be sure their > WiFi can handle your expected attendance - this one is commonly overlooked > and is very important for a workshop. > > >> 2. What is the best/appropriate method to get money from our sponsor to >> our venue? > > > The PSF offers fiscal sponsorship for user groups. If you go this route > know that they have a 6 week minimum turn around time for paying > invoices/POs. The PSF will setup a payment portal that your sponsor(s) can > use to allocate the funds for your group. If you pay the venue directly, > see if your sponsor is willing to pay them directly on your behalf. I don't > know how much it is going to cost you -- but unexpected taxes (receiving > sponsorship dollars is considered untaxed income) is a commonly overlooked > detail. > > Good luck! > > > > > On Tue, Jul 24, 2018 at 11:30 AM Dan Clark <[email protected]> wrote: > >> Hi all, >> >> I'm a co-organizer of the Python User Group in Princeton (PUG-IP). We've >> always been informal, but we will be hosting a workshop in October. This >> one comes with a rental fee that we needed a sponsor for (at least in my >> time). >> >> So my questions are >> >> 1. Is there anything I should keep in mind when signing the venue's >> rental agreement? >> 2. What is the best/appropriate method to get money from our sponsor to >> our venue? >> >> Any help would be appreciated. >> >> --Dan Clark >> -------------- next part -------------- >> An HTML attachment was scrubbed... >> URL: <http://mail.python.org/pipermail/group-organizers/ >> attachments/20180724/878483ca/attachment.html> >> _______________________________________________ >> Group-Organizers mailing list >> [email protected] >> https://mail.python.org/mailman/listinfo/group-organizers >> > -------------- next part -------------- An HTML attachment was scrubbed... URL: <http://mail.python.org/pipermail/group-organizers/attachments/20180725/bb831ceb/attachment.html> _______________________________________________ Group-Organizers mailing list [email protected] https://mail.python.org/mailman/listinfo/group-organizers
