Meeting Minutes Attending bobert_: Bob Murphy gpoo: Germán Poó-Caamaño karenesq: Karen Sandler kittykat teuf: Christophe Fergeau txenoo: Chema Casanova williamfromtexas: William Carlson yippi: Brian Cameron
Summary Local team update The university's Faculty Dean has confirmed the facility booking. txenoo described the facilities. Publicity and Infrastructure Since the dates have been set, consensus was to do a press release, and publish them on 2012.guadec.org as soon as the local team can arrange that. txenoo has emailed the gnome.org sysadmins, and filed a bug in GNOME bugzilla, to get control of the guadec.org website. Sponsors Much discussion on the sponsor brochure; plans are to review a new draft of the text content at the next meeting. Further discussion on sponsorship levels, and on layout/design assistance. Distro summit and other special tracks/topics yippi described the summits at GNOME Asia and the DS. He summarized them as being very useful, but would benefit from more organization and publicity to get more distros engaged, make sure the right people from each distro attend, and make sure important issues are addressed. Some businesses in the embedded/mobile sectors may also want to send people, since they effectively create their own GNOME-based distros. txenoo suggested organizing a half-day track on the 26th or 30th. williamfromtexas suggested UI/visual design as a special topic. txenoo suggested we get feedback from the advisory board; karenesq agreed to take it up with them. Program committee There were discussions of how this worked in previous years and how the members had been selected. The possibility of a "blind" approach (selecting proposals without knowing who proposed them) was raised, but several objections were raised, and the consensus was not to do this. txenoo proposed a sequence of steps to organize the program committee, and said jjsanchez from the local committee had volunteered to do them with txenoo's assistance. Action Items Local team Sponsor brochure updates Set up etherpad for press release draft bobert Add info to sponsor brochure draft on business sponsor benefits Send email on sponsor brochure Ask marketing list for assistance on sponsor brochure, especially visual design jjsanchez/txenoo Begin steps to organize program committee karenesq Send out a press release announcing the dates. Review legal terms for sponsor brochure Add info to sponsor brochure draft on why GUADEC is in the public interest Discuss possible special topics/tracks with the advisory board. williamfromtexas Sponsor brochure updates
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