This is my weekly summary of what I did with regards to GUADEC organizing. There are five weeks left until the conference!
* Conference call on Monday; minutes are here: <https://wiki.gnome.org/GUADEC/2017/Meetings/20170619> * Budget: - Various updates to budget spreadsheet - The full travel sponsorship budget has now been allocated * Insurance: - Got various quotes for public & employer's liability insurance, looking at around £150 to £200 for this for £2m-£5m of cover * Merchandize: - Researched cotton drawstring rucksacks - Lene proposes sunglasses - We'll discuss on Monday * Registration: - 140 people now registered - Still some rooms unsold but we are getting there * T-shirts: - Contacted another potential supplier; they offer ~1 week turnaround - Allan has come up with some designs based on their colours * Unconference days - Confirmed details with The Shed, submitted promo info and risk assessment * Visa invite letters: - did some research into UK visa rules and invite letters - 10 or more invite letters done this week * Many other discussions, including: - Emailed three speakers chosen by the organizing committee to fill the TBD slots in the schedule - Deadline for RVSP for birthday party -- registration for the conference will count as an RVSP for the birthday party, but we need a cutoff date ~2 weeks before, so we also need to make it very clear that there's a deadline. - Deadlines for room allocations at the University -- we may not have everyone's name by 9th July so hopefully we can give a few names later on. - Invoice for venue hire send for payment - Confirmed we want to hire MADLab for Wednesday and Thursday. Next meeting will be on Monday 26th June at 18:00 BST, proposed agenda is here: <https://etherpad.gnome.org/p/guadec-agenda>. Sam _______________________________________________ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list