= Meeting minutes 2018-10-16 19:00 UTC = == Attending == * Kat * Britt * Tom * Sebastian * Vivia * Stathis * Steve * Ben
== Action items == * Old ACTION: Tom will file tasks and assign to Caroline to request more graphics for the website * ACTION: Everyone to finish adding keynote submissions by next week and review the week after * ACTION: Vivia to look into cost for more substantial snacks (costs to be kept private for now) * ACTION: Local team to check for required sponsorship brochure changes from last years brochure * ACTION: Ben to create a ticket for the sponsorship brochure to be updated and information be collected * ACTION: Local team to provide nice pictures of the city/venue to Neil for sponsorship brochure * ACTION: Britt to encourage Sri upload relevant videos for keynote selection * ACTION: Everyone to add information about suggested keynote speakers to the ticket * ACTION: Stathis to ask the STAY HYBRID YOUTH HOSTEL if they can reserve rooms for us, have a discount booking code or have GUADEC buy rooms == Minutes == * [Spend 15 minutes figuring out why Jitsi isn't working] * Keynotes * https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/35 * We have space for 1-2 keynotes * Each keynote will take up the place of 2-6 talks * [Discuss individual speakers, see private issue for more information about options] * Britt is asking for more information about who the speakers are * Stathis suggests check out existing talks if we don't know the people already * Postpone the decision to give people time to review the proposals * ACTION: Everyone to finish adding keynote submissions by next week and review the week after * Sponsors * [Discussed and minuted in a private issue] * In summary, we can offer similar things in the 2019 brochure as we did in 2018 * ACTION: Vivia to look into cost for more substantial snacks (costs to be kept private for now) * ACTION: Local team to check for required sponsorship brochure changes from last years brochure * ACTION: Ben to create a ticket for the sponsorship brochure to be updated and information be collected * ACTION: Local team to provide nice pictures of the city/venue to Neil for sponsorship brochure * Accommodation * https://gitlab.gnome.org/Teams/Events/GUADEC/GUADEC2019/issues/36 * We have an offer for a hotel with different rooms housing up to 184 (165 not using doubles) people * It is around 2.5km, 30min walk and there are frequent busses * Can we reserve the rooms for GUADEC attendees without booking them ourselves? * We should tell the bus company about the * ACTION: Stathis to ask the STAY HYBRID YOUTH HOSTEL if they can reserve rooms for us, have a discount booking code or have GUADEC buy rooms == Postponed for the next meeting == * Website * Main * Paper submission * Venue - next steps * Video/Audio recording _______________________________________________ guadec-list mailing list guadec-list@gnome.org https://mail.gnome.org/mailman/listinfo/guadec-list