Amendment: Inconsistent find/replace blah blah: workaround.Hello list,
I am trying to search a document and I am looking for a particular phrase in
context.
I remembered that in the past I used Lou's suggestion in word 2000 to make WE
read the next occurance of the searched for text.
I saved his message and it is below for reference. Unfortunately this is no
longer an option. The undefined curser keys don't exist any more.
They are also not in the office hot keys list either.
What happens is nothing at all when the ctrl alt y keys are pressed. Yes Word
does move the highlighted block but WE is not reporting the way outlined below.
Infact WE says nothing at all. I want to be able to hear the found text in
context of the document.
How is this done in the new version of we 7.5.4.1 and word 2010??
Any help is appreciated.
Here you go again Lou. See if you can sort this out again. Smile
Shannon
----- Original Message -----
From: [email protected]
To: [email protected]
Sent: Wednesday, November 01, 2006 8:17 PM
Subject: Amendment: Inconsistent find/replace blah blah: workaround.
Hi, people. Robert kindly pointed out that I forgot to include the Window-Eyes
cursoring first action definition in my original instructions. Here they are
again, with the correction included in its proper place.
Sorry about that, folks.
Lou N.
Start of revised text:
List members and fellow find feature failure sufferers, I know that you are
currently doing your find /and/or replace chores in Microsoft Word the hard way
because Window-Eyes is sometimes misreporting highlight attribs in those
dialogs. You are probably popping in and out of the dialogs to get your
bearings, or worse, mousing around to find the line containing the highlighted
word in context. Here's a time-saving workaround. It works by using the
Window-Eyes cursoring keys in conjunction with a little-known Microsoft
shortcut key that is predefined for you in the Word normal.dot template;
namely, the find next shortcut key Control-Alt-Y. So let's put it together.
First, you will need to define a Window-Eyes cursoring key. Here is how.
Launch Microsoft Word. You do not need to bring up a document yet; the blank
edit screen will do.
Open the WE control panel with control backslash.
Press Alt-C to open the cursoring keys dialog. When the dialog opens, focus is
in the list of forty six cursoring keys.
Press the letter U until you land on an undefined cursoring key.
Press Alt-C to capture a key combination. The capture key dialog opens.
Press the key combination Control-Alt-Y in the same way you would when using
the key combination to execute the Microsoft Word find next command. The
dialog closes and WE says the name of the key combo you just captured. If the
key combo you hear spoken is not Control-Alt-Y, press Alt-C again and capture
the correct key combination. It's critical to get this right, because
Microsoft Word is going to do the hunting and Window-Eyes is going to do the
reporting.
Now, press Alt-F to jump to the first action combo box.
Type the letter L until you land on the command called line.
Press Alt-L to jump to the delay factor edit box.
Make 20 your starting delay factor. You may need to increase the delay factor,
depending on the size of the document, and the interval between occurrences of
a given word or phrase being searched for.
Tab to OK and press Enter.
Save the set using Alt-F, S, S.
Close the WE control panel with Escape.
All there is to it. Word and Window-Eyes are now ready to work together to
make life easier for you. All that remains is to train you, the seeker, on how
to do the workaround. Let's get to it.
You can consider this workaround a combination extended find-find/replace
workaround, since the latter requires only a few extra initial steps. First,
let's just do an extended find, to see how Word and Window-Eyes will be working
together.
Open any word document. A nice long one, if you have one.
Press Control-F to open the find dialog.
Type the text of a word or phrase that you know occurs several times in the
document.
Press Alt-F. Because the default state of the set file in this dialog is to
route the mouse pointer to the highlight so that you can press the mouse
current line hot key at your leisure, you will not hear the highlighted first
occurrence of the word or phrase spoken while in this dialog. As some of
you-even those of you with ATI cards installed-already know, as often as not,
the mouse pointer ends up squatting over the find button and so you get the
wrong information anyway. No matter.
Press Escape to close the find dialog.
Press your Window-Eyes current line hot key, Control-num pad Center, I think it
is. Window-Eyes will read the line containing the first occurrence of the word
or phrase you're looking for. If you press the WE highlighted text hot key,
Control-Shift-M, you will hear the word or phrase spoken, because it is
highlighted.
Now, let's find the next occurrence of the word; you won't need to reopen the
find dialog. Do this instead.
Press Control-Alt-Y.
Word highlights the next occurrence, and Window-Eyes speaks the line containing
the highlighted text.
You can press Control-Alt-Y repeatedly and hear every occurrence of the word or
phrase in its context, regardless of what color Window-Eyes thinks the
highlight has changed to, which it certainly does-even with the find dialog
closed.
And now, here's how to do an extended find/replace.
Press Control-F to open the find dialog.
Type the text you want to replace.
Press Alt-F to find the first occurrence of the word or phrase. Again, WE may
or may not read the highlighted text.
Press Escape. This closes the find dialog, but leaves the first occurrence of
the word to be replaced highlighted.
Press the WE current line hot key, Control-num pad center, I think it is. You
will hear the highlighted text spoken in context so you can determine if this
particular occurrence of the word stays or goes.
With the text highlighted, you can press the delete key, and that will delete
the highlighted text, or, you can simply begin typing the replacement text, and
the highlighted text will be replaced by the new text.
Now, here's the neat part.
Press Control- left arrow to get to the beginning of the new text you have just
typed.
Use Shift-right arrow to highlight the new text. Do not highlight the space
character at the end of the word or phrase, or any punctuation marks either, or
you'll end up pasting things later on that you didn't want pasted.
Press Control-C to copy the highlighted text to the clipboard.
Now your find/replace is ready to really work.
Press Control-Alt-Y. Because you have set up that cursoring key, when Word
finds the next occurrence of the word or phrase you're wanting to replace,
Window-Eyes will speak the line containing the word or phrase, giving you the
necessary context to determine whether the word or phrase stays or goes.
If you want to replace this instance of the word or phrase with the text in the
clipboard, press Control-V.
If you want to keep this instance of the word or phrase, or, if you have
replaced the instance with the clipboard contents, press Control-Alt-Y to move
on to the next instance.
Since you are not in the find or replace dialogs, you are free to do any spot
editing you like. You can navigate around the document and use any other
Window-Eyes cursoring or hot keys you like, or any of the Microsoft Word
features as well. Control-Alt-Y will work for the current find/replace
session, provided you do not reopen the find or replace dialog and type
different text in the search edit box.
There are other variations on the idea. For instance, if you have one of those
books from bookshare.org and you want to get rid of headers and page numbers,
you can search for whatever part of the header or footer remains constant. If
the book title is, for example, contained in the header or footer, you can
search for each occurrence of the title, pressing Shift-End at each stop to
highlight to the end of the line, and so getting the page number as well. Just
press delete to get rid of the text.
Be careful which text selection method you use. While figuring this thing out, I had
unknowingly highlighted a hard return and copied it to the clipboard. Each time I pasted the
text, Word created a new paragraph. <grin>. Also, a book I downloaded did not act the
way I expected it to at possessive forms of the proper noun "Prynne." After the
paste, I checked the word and discovered that a space had been inserted between the last letter
of Prynne and the apostrophe s. This, even though I scrupulously avoided highlighting the
space character after the word.
Lou N.
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