Hi Robin,
I wanted to add my personal suggestions on how you might be able to accomplish these tasks more efficiently. Regarding finding links quickly in calendar appointments, you might want to try using the Page Navigation dialog (Insert-Tab). Pressing this hot key put your focus in a list of all of the links found in the details area of the appointment. Once in the list of links, you can select the link you want from the list and then activate or focus the link using the appropriate buttons or shortcut keys in the Page Navigation dialog. Here is a tip for quickly locating a phone number for a selected contact no matter what view you have your contacts set to. Select the contact of interest from the list and press the Applications key to open the context menu for that contact. Down arrow to Call and press Enter. You will be placed in a pull down menu listing all of the phone numbers for that specific contact. I hope you find this info helpful. Regards, Marc From: Heidi <[email protected] <mailto:[email protected]> > Date: Wed, 2 Apr 2014 06:38:39 -0400 I use the list view in contacts to find a contact I use the search feature in outlook, type in some letters, then use the mouse from the bottom of the screen and left click on the contact I want. The we mouse is incredible easy to use like this and often the list is extremely short. Cheers, Heidi > On Apr 1, 2014, at 5:31 PM, "Thomas N. Chan" <[email protected] <mailto:[email protected]> > wrote: > > I don't get those meeting invitation but what I will do for your part of attachment is > Upon opening the email oe message, hit alt - 7. > Alt - 1 to 8 will bring you different info of the individual open message. > The other way to work around that, hit insert - tab, bring the mouse focus to it and you can move your mouse pointer to click it. its faster than search for it. > > I sort all my contacts as their name and move those contacts into different contact group. Example, GW Micro staff, I will probably move them all of them into GW Micro folder under the contact folder. > So I can use first letter navigation on the listing or more keys if there's more than one John, Johnny etc. > > Last part, Once you open that message, you can use this hotkey to bring out the list of enter info f this contact. > I don't remember the default hotkey but you can find it in your outlook enhance app. > App management, outlook enhance, help and last tab to hotkey manager. > > > Good luck with Outlook > > > > > -------------------- > regards > Thomas N. Chan > From: Van Lant, Robin [mailto:[email protected]] > Sent: Wednesday, 2 April 2014 1:33 AM > To: GW-info List - GW Micro ([email protected] <mailto:[email protected]> ) > Cc: GW-info List - GW Micro ([email protected] <mailto:[email protected]> ) > Subject: Outlook 2010 - is there a better way to do these tasks > > Hi, > I'm new to Outlook here at work. I've listened to the 2 available webinars on Outlook Enhance app and Outlook calendar and am navigating fairly well. I have a couple items I'd like to bounce off experienced users for any tips: > > > . I often receive meeting invitations that contain a WebEx web conference link and/or attachments. While I have the message virtualization function turned on, that does not seem to work with calendar meetings. Today, to attend a web meeting, I used the Outlook calendar to get to the appointment, opened it, then used the WE find command to get to piece of text I know is close to the webex url so that I could launch the meeting. That seemed faster than arrowing down through eh whole invitation to find the link. Is there a more efficient way to navigate through a meeting to find the call-in information, web conference link and/or any attachments? > > . In contacts, the webinar I watched left the view as Business Cards. This was nice for first letter navigation through last names. At work, I often find it more efficient to sort my contacts by company when I don't recall the name of the contact I need to reach. What do you find is the best layout for contacts when you know you'd going to be looking up phone numbers in contacts? I tried a list view, which allows for sorting by company, but I didn't have the first letter navigation as in business cards. > > . In order to read a phone number, it seems that you'd have to open the business card, then tab through in order to be able to read the phone number digit by digit to dial it. Any advice on a more efficient way to do this? > > > > Robin Van Lant | Sr. Program Manager > Strategy & Performance Management | Key Equipment Finance > > > > This communication may contain privileged and/or confidential information. It is intended solely for the use of the addressee. If you are not the intended recipient, you are strictly prohibited from disclosing, copying, distributing or using any of this information. 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