Decision on Controlled Series Access X-Original-To: Hasafran@lists.acs.ohio-state.edu X-Mailer: QUALCOMM Windows Eudora Version 7.0.0.16 X-Virus-Scanned: Symantec AntiVirus Scan Engine X-Spam-Score: 0.60 () [Hold at 5.00] J_CHICKENPOX_65 X-CanItPRO-Stream: lists X-Scanned-By: CanIt (www . roaringpenguin . com) on 128.146.216.83 X-Listprocessor-Version: 8.1 -- ListProcessor(tm) by CREN
From: OCLC-Cataloging [mailto:[EMAIL PROTECTED] On Behalf Of Patton,Glenn Sent: Thursday, June 08, 2006 11:42 AM To: [EMAIL PROTECTED] Subject: [OCLC-CAT] OCLC statement on series OCLC's Response to the Library of Congress Decision on Controlled Series Access June 5, 2006 Since the Library of Congress announced its decision to discontinue providing controlled access to series in bibliographic records and to discontinue creation of series authority records, OCLC staff have been discussing possible actions to ease the effects of this decision with our member libraries, with participants in the Program for Cooperative Cataloging and with Library of Congress staff. At the May 2006 OCLC Members Council meeting, discussions with the Cataloging and Metadata Interest Group were particularly helpful in forming OCLC's response. We are now ready to announce actions in several areas that will assist in maintaining controlled series access in WorldCat records: Changes will be made to the software used to load Library of Congress records into WorldCat so that, if the existing WorldCat record contains controlled series access (either field 440 or fields 490, first indicator '1,' and an 8XX field) and the incoming LC record contains only a series statement (field 490, first indicator '0'), the controlled series access will be retained. To be implemented July 10, 2006. 2. Since, as part of the change in series practice, the Library of Congress will cease to use the 042 code 'pcc' in records for monographs and integrating resources, OCLC will also adjust the hierarchy that governs which record takes precedence when incoming records are compared with existing WorldCat records to insure that a PCC record is not bumped by a record not meeting PCC standards. To be implemented June 11, 2006. 3. OCLC will change existing Database Enrichment capabilities (http://www.oclc.org/support/tips/worldcat/tip7.htm) so that fields 440, 490, and 8XX can be added, changed or deleted by any user with a full-level cataloging authorization. This will allow cataloging users to, for example, change series treatment in LC records to match existing authority records. To be implemented in the next few months. 4. OCLC staff in the Quality Control Section will continue to make changes to series treatment in master records in response to requests from libraries made through any of the usual reporting methods. Staff in the unit are NACO participants independent in series and can, as needed, create and maintain series authority records related to the records they are upgrading. 5. OCLC staff will review statements about Library of Congress Rule Interpretations and practices in Bibliographic Formats and Standards, 3rd ed., to clarify that OCLC member libraries are not required to follow LC's decisions on controlled series access. Updates will be made to the web version of BFAS once review has been completed. 6. OCLC staff in the CIP Upgrade Unit (located at the Blackwell's Book Services warehouse in Blackwood, NJ) will continue to verify series information as part of the CIP Upgrading process and will, as necessary, change Library of Congress records to reflect appropriate controlled series access. Staff in the unit are NACO participants independent in series and will, as needed, create and maintain series authority records related to the records they are upgrading. OCLC also receives upgraded CIP records from a variety of external sources and has asked those suppliers to continue verifying series access points against the authority file and to adjust coding of records as necessary to provide appropriate controlled series access. We hope these steps will help OCLC member libraries in their efforts to provide controlled series access to their users. Glenn Patton Director, WorldCat Quality Management Division [EMAIL PROTECTED] Messages and opinions expressed on Hasafran are those of the individual author and are not necessarily endorsed by the AJL =========================================================== Submissions for Ha-Safran, send to: Hasafran @ lists.acs.ohio-state.edu SUBscribing, SIGNOFF commands send to: Listproc @ lists.acs.ohio-state.edu Questions, problems, complaints, compliments;-) send to: galron.1 @ osu.edu Ha-Safran Archives: http://www.mail-archive.com/hasafran%40lists.acs.ohio-state.edu/maillist.html AJL HomePage http://www.JewishLibraries.org
