We have a book for each area that sends us specimens. A patient label is placed in the book by the collecting location, with the number of containers collected. The person who places the labels/specimen in the bin will initial the book. When the specimen is received(either picked up or delivered), the person getting the specimen initials after matching the correct number of containers and the patient information. The books are housed in the sender's location, and any discrepancies can be reviewed afterwards. We also have a pending log that prints at the end of the day which we check. If something should have arrived and hasn't, we will call to find out if there was actually a specimen collected.
-----Original Message----- From: histonet-boun...@lists.utsouthwestern.edu [mailto:histonet-boun...@lists.utsouthwestern.edu] On Behalf Of Horn, Hazel V Sent: Wednesday, November 20, 2013 12:10 PM To: 'WILLIAM DESALVO'; Vickroy, Jim; histonet Subject: RE: [Histonet] Specimens from surigical units We have a similar system. When pathology specimens are taken in surgery a notification is generated and sent to our printer. We reconcile the notifications with the requisitions when the specimens are received. Hazel Horn Supervisor of Histology/Autopsy/Transcription Anatomic Pathology Arkansas Children's Hospital 1 Children's Way | Slot 820| Little Rock, AR 72202 501.364.4240 direct | 501.364.1241 fax hor...@archildrens.org archildrens.org -----Original Message----- From: histonet-boun...@lists.utsouthwestern.edu [mailto:histonet-boun...@lists.utsouthwestern.edu] On Behalf Of WILLIAM DESALVO Sent: Wednesday, November 20, 2013 10:09 AM To: Vickroy, Jim; histonet Subject: RE: [Histonet] Specimens from surigical units We use the hospital LIS. All specimens/cases are entered and ordered by Surgery and they are then received by Surgical Pathology. You are able to effectively track w/ pending lists and a full manifest/reconciliation process. William DeSalvo, BS HTL(ASCP) > From: vickroy....@mhsil.com > To: histonet@lists.utsouthwestern.edu > Date: Wed, 20 Nov 2013 10:03:45 -0600 > Subject: [Histonet] Specimens from surigical units > > > We are a large pathology department and process over 35,000 surgical > accessions each year. I am interested in learning how other pathology > departments keep track of the specimens that are removed in surgery to make > sure they are received in pathology. Obviously all specimens received by > pathology are entered into the pathology accessioning system however the > question has come up to how do we know that every specimen taken in surgery > for pathology is actually received in pathology. A couple of our surgical > units utilize volunteer couriers since the surgical units are not near > pathology. A couple of other units like special procedures and cardiac > surgery have a simple notebook that is a signoff when the specimens are taken > to pathology, however from there is no tracking system from the main OR or > outpatient surgery. In otherwords a specimen could be removed in the OR that > was supposed to be sent to pathology does not arrive in pathology. Obviously > this doesn't happen often but we are trying to close the potential for an > occurrence. Specimens removed in surgery are logged into the surgical OR > report however there is no current way for us to track that everything > removed that day that was supposed to go to pathology actually made it to > pathology. Any ideas? > > Jim Vickroy > > James Vickroy BS, HT(ASCP) > > Surgical and Autopsy Pathology Technical Supervisor Memorial Medical > Center > 217-788-4046 > > > ________________________________ > This message (including any attachments) contains confidential information > intended for a specific individual and purpose, and is protected by law. If > you are not the intended recipient, you should delete this message. 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