Hey Lisa Thanks a lot for those notes. I started a wiki page to organize together the notes from those 2 enthusiastic sessions of 8 & 9-Sept 11. SOTM2011 HOT Meetup notes<http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team/SOTM2011_Meetup>
Nicolas On Sun, Sep 11, 2011 at 12:39 PM, Lisa Sweeney <[email protected]> wrote: > Humanitarian OpenStreetMap Team face to face gathering at SOTM 2011 > Sat, Sept. 10, 2011 > Attending: approximately 30 attendees gathered outside in a circle on the > lawn - see picture on > http://hot.openstreetmap.org/weblog/2011/09/meeting-face-to-face-at-sotm-denver/ > > Others who attended this gathering, please feel free to contribute ideas I > may have missed or edits to things I may have misheard. > -Lisa Sweeney > > HOT is working on the paperwork for filing as a US 501c3 non-profit and is > almost ready to file. Many official documents can be found on the wiki: > http://wiki.openstreetmap.org/wiki/Humanitarian_OpenStreetMap_Team#Incorporation > > An annual meeting needs to be set, more people need to be invited to become > members, and current members should be asked if they want to continue (some > have been inactive). The aim is to have a general meeting in October over > IRC. > > There are discussions regarding whether to expand the board from 5 to 7 > members in order to gain some strategic skills not currently covered. The > board meets regularly and publishes minutes to the wiki: > http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team/Meetings > > A quick highlight of topics from the last HOT board meeting included: > > - governance > - funding > - human resources needs > - current projects > - activation > - membership > > The board has been very operational /hands-on. What could people at SOTM > and in the community be doing to help? > > HOT has a new website: http://hot.openstreetmap.org/weblog/ > Kate wrote all the content for this website. Others could be helping with > writing information and blogging. > > Develop a roster/ wiki page where people can post skills, experience, what > languages one speaks, availability, etc > > The need to establish protocols and clarity within the community regarding > when HOT should activate was noted. HOT has run activations and humanitarian > projects but distinguishing factors haven't been clearly defined. Examples: > HOT has been doing work in Haiti, Indonesia, and Somalia. Many people from > the community have put time and effort into helping with Somalia work, but > is it officially activated? HOT has been 1. providing information services > to supporting agencies during crisis 2. working with communities on ongoing > humanitarian efforts. It was noted HOT should always be in the service of > other organizations, such as those providing basic necessities like food, > water, etc. It is important to steward volunteer activities for the right > time and place. Which areas have the official weight of HOT activation need > to be decided carefully. > Harry Wood offered to draft an activation protocol, and Lisa Sweeney > offered to help. Eventually there should be a wiki template for activations. > > > What is the process and who is involved with writing, posting, and the > selection process for new jobs? There are plans to seek funding to cover > administrative overhead costs and a director position. > > Need to identify volunteers able to organize activation to respond to > crisis. These people need to be available as points of contact, really > visible, and have GREAT organizational skills. Should an activation be run > by an individual or 2 with a known face, or a mailing list of people? > > Training - So far HOT has used the "buddy" system - An inexperienced person > is accompanied by an experienced person in the field. An example that worked > in Haiti was having an experienced person in the field for an extended time > period, who was willing and able to take on several new people for a week to > train them about HOT activities and agency interactions. People desire HOT > trainings. HOT has developed effective techniques and values that should be > captured into training materials and established as a baseline for any field > person to know before starting a mission. Work has started at some > universities and at the upcoming FOSS4G to offer workshops - this work could > be expanded. Volunteer tourism has been expanding. There could be > opportunities with people who are willing to pay their own way and extra to > cover the cost of the trainer, operations, and those who cannot afford to > pay. Fundraising for training could enable hiring a HOT field school > coordinator. Kate noted being aware of some corporations interested in this. > > > An Ushahidi community member shared some lessons learned. Tools are only a > start, they are not the answer. The community needs to talk to each other, > understand the goals, what needs to be done, and who they can talk to when > there are questions. A community manager is needed, but the community needs > to also be able to connect directly in order to have scalability. > > Building on community connections - There are many ex-pat communities with > strong family ties and extensive knowledge of places where HOT is working. > Albanian wikipedia pages are largely contributed by ex-pats - an example HOT > can learn from. HOT could work on building connections with these > communities. It was noted this takes long-term relationships and trust > building to work. > > Tech and quick puzzle solving needs to coordinate small areas arise. How > can HOT better communicate these with the community as the needs arise? Some > coordinating is being done using open atrium? > > publicity, marketing, and fundraising are ongoing needs > > Could HOT fit within the context of university study abroad programs? > HOT is still working to establish and grow projects, making it hard to > predict the future. It will get easier to plan ahead as things mature. > > A question that came up is whether it is ok with the community to consider > using proprietary software tools to help HOT with organizational challenges. > > _______________________________________________ > HOT mailing list > [email protected] > http://lists.openstreetmap.org/listinfo/hot > > -- Nicolas Chavent Humanitarian OpenStreetMap Team http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team http://wiki.openstreetmap.org/wiki/WikiProject_Haiti Mobile (Haiti): +509 4617 3334 Landline (FRA): +33 2 97 26 23 08 Email: [email protected] Skype: c_nicolas Twitter: nicolas_chavent
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