Background: Google has provided SL with $3000 towards mentor travel to the October summit. ($3300 - the SFC 10%) although we have yet to receive $1100 of the funds. We have also received $5400 in mentor "stipends" ($6000 - the SFC 10%). As you may recall, we are sending three people, Devin, Jaskirat, and Shrivank. Only Jaskirat is traveling internationally, so the best estimate is that the travel will come in on budget. As we did last year, we could apply some of the mentor stipend $$ to cover any overruns. (Note we have already approved a previous motion to approve a travel advance for Jaskirat to attend the Google Summer of Code mentor summit in October 2018. [1])
The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due to his intention to travel some while in the States (to visit some Sugar Labs people and his cousin in DC.) Jaskirat is paying for his domestic travel, but the round trip in and out of SF is apparently less expensive, hence the need for SLOB approval. IMHO, we should be extending opportunities for community members whenever possible. Motion: To approve the additional cost associated with Jaskirat's ticket to and from the GSoC summit as calculated by the SFC. If for some reason the total budget for GSoC summit travel exceeds $3000, we can apply Jaskirat's and my share of the GSoC mentor stipend to cover the overrun. This is somewhat timely as tickets need to be purchased. regards. -walter [1] http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html ---------- Forwarded message --------- From: Brett Smith via RT <[email protected]> Date: Tue, Sep 18, 2018 at 12:58 PM Subject: Re: [sfconservancy.org #1845] Additional US flight expenditures for Jaskirat Singh To: <[email protected]> Cc: <[email protected]> On 09/18/2018 12:46 PM, Adam Holt via RT wrote: On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT < [email protected]> wrote: > Adam and team, > > Jaskirat Singh is planning additional travel in the US after the GSoC > mentor summit. Some of it is personal, Hi Brett, Travel funds for the GSoC mentor summit do not include personal side trips. Adam, Yes, to be clear, our travel policy states: “Travelers may seek approval to book travel itineraries that include extra days for personal reasons, *so long as the cost of the flight meets the other requirements of this Policy*.” Additional expense *just* for personal reasons isn’t permitted, and if that was the case here, I would’ve declined without even asking you. The planned meetings with other collaborators meant it was at least potentially project-related, so that’s why I checked. I’ll work with him to see what he wants to do but I won’t book additional travel with him unless/until you tell me otherwise. Thanks for your prompt response, -- Brett Smith -- Walter Bender Sugar Labs http://www.sugarlabs.org <http://www.sugarlabs.org>
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