I am not going to say this is a definitive ruling, but for now I am not changing anything with regards to archiving email. ----- Original Message ----- From: "O'Connell, John [ED]" <[EMAIL PROTECTED]> To: "Media Director's Listserv" <[EMAIL PROTECTED]> Sent: Wednesday, December 20, 2006 10:04 AM Subject: FW: E-mail ruling
Directors In regards to Bob's question regarding "whether or not a recent Supreme Court ruling on archiving e-mail and other electronic messages was required for schools?" I asked Carol Greta the question and her first response was consider the source. She receives many legal publications and this is not an issue. There are vendors who want to sell a solution that is not needed at this time. Here is Carol's message for AEAs and LEAs: The ruling and the federal rules are NOTHING NEW. AEAs and LEAs have always been required to retain certain documents, and the electronic nature of the document is determinative of NOTHING. For instance, if the email is a complaint, treat it as if it was sent by the Post Office. There are no state laws or rules on retention periods. The DE SUGGESTS (but it's only a suggestion) that districts use the following guidelines for correspondence, which are true regardless of the format of the document: Financial correspondence, 5 years Personnel correspondence, 7 years post termination General correspondence, 3 years or as long as administratively useful or of historical value Our Uniform Administratives Procedures manual has two full pages of suggested retention periods. I am (Carol) including an item in the January SLU to remind folks of this, including a link to the UAP. Watch for this when the article is published. I will also forward it to you when it comes out. Please share this message with your LEAs. I hope this helps all of you and that you have a wonderful holiday. John O -----Original Message----- From: Pfitzenmaier, Pam [ED] Sent: Wednesday, December 20, 2006 7:50 AM To: Greta, Carol [ED] Subject: FW: E-mail ruling Heads up....we're going to get questions on this. Pam -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Rhonda Sheeley Sent: Tuesday, December 19, 2006 2:09 PM To: Media Director's Listserv Subject: Re: E-mail ruling Bob, Do we have any other opinions that would substantiate or support their opinion? Have we asked the DE attorneys for a ruling? What are you telling your client schools? Should we be asking DE attorneys? John, Can you help us here?? Rhonda Sheeley Director Media/Technology Services Keystone AEA 1 Elkader, Iowa 52043 563-245-1480 [EMAIL PROTECTED] >>> [EMAIL PROTECTED] 12/08/06 2:57 PM >>> At the "job"alike" session for Technology Directors at AESA last week, there was discussion about These folks interpreted the ruling as not applicable to "governmental agencies"- but here's another view of that ruling: http://www.eschoolnews.com/news/showStoryts.cfm?ArticleID=6734 Who would be the appropriate entity to make a definitive ruling for LEA's and AEA's? Bob Steingreaber Coordinator, Instructional Resources Southern Prairie AEA 15 2814 N Court Ottumwa, Iowa 52501 (641) 682-8591 ext. 251 --- [This E-mail scanned for viruses by Declude Virus on the server aea8.k12.ia.us] --- [This E-mail scanned for viruses by Declude Virus on the server aea8.k12.ia.us] --------------------------------------------------------- Archived messages from this list can be found at: http://www.mail-archive.com/info-tech@aea8.k12.ia.us/ ---------------------------------------------------------
