Ann,
You can create new rules easily when using the later versions of Outlook. I
am referring to the e-mail sorting capability. Other rules and alerts can
be created.
CREATING A RULE IN MICROSOFT OUTLOOK:
1. Focus on the message on which you would like to create a rule. I use
rules to divide the messages and send them to folders.
2. Press the Applications key or use Shift F10.
3. Down arrow until you hear "Create Rule" and press Enter on that option.
4. Outlook gives you several options you can use which includes simply
sending that particular message directly to a folder. To create a rule, tab
until you hear something like, "When I get messages from, - - - -" Edit that
information until you have only what you need to sort the message. For
example, "jaws-users-boun...@jaws-users.com" Further along in the same
dialog, is a checkbox indicating "Subject Contains". Using this option, you
can edit the information to look for specific contents in the Subject field
of any message. For example, I choose the name of the e-mail list and edit
the field so that only that information is shown.
5. Continue tabbing until you locate the checkbox indicating "Move To
Folder" and press spacebar to put a check there.
6. As soon as you check that option, you will be able to tab to a folder
list. Press Enter on the folder name you would like to use.
If you need to create a new folder, be sure to move up until you reach the
top of your list marked "Personal Folders". If you Shift Tab at that point,
you'll reach the "New" option. Press Enter and add the folder name when
prompted. In this way, your new folder will be a part of the main list, not
a sub-folder created within an existing folder.
7. The focus will be returned to the option marked "Move To Folder". Tab
carefully through and make sure that the correct folder is chosen. Tab to
Okay and press Enter. You may be asked if you'd like to apply the new rule
to already existing messages. Press Enter and the new rule will be applied
to the contents of your In Basket.
IMPORTED RULES:
There are rare occasions when a rule created in Outlook Express will work in
Outlook but in most cases, they do not.
One of the functions you will find in the Rules option is something called
"Manage Rules and Alerts". If you press Enter on this function, you will
eventually come to a list of rules. You can delete any of those old Outlook
rules here. You may need to use the "Move Up" and "Move Down" buttons if
your list is extensive. When you press the Delete key, you will be asked to
confirm your choice.
In this section, you can also activate any or all of the rules you have
created manually.
MESSAGE CONTENT DISPLAYED:
The Outlook defaults will usually provide most of the information you are
looking for unless the View settings have been changed. Ann, be very
careful with these settings. It is possible to inadvertently create a
situation where your messages will not be read at all. There is a "Restore
To Default" option.
The condition of your screen will often determine how much information is
being shown. When you open Outlook, make sure that the display is set on
Full Screen, not Restored or one of the other options.
You mentioned the .pst file. That file stores your Outlook environment. It
contains a list of your folders and any other view options you may have
chosen. The file is updated every time you open and close Outlook. I
recommend that you do a file search and save a copy of the .pst file to
another location before making any changes in the View settings. In that
way, you can go back to the original by importing the .pst file you have
saved. That is a fallback for you if you run into trouble with the settings
in the View tab. The Import and Export options are located under the File
tab on your navigation ribbon.
I hope that this helps you, Ann. Someone else may have already answered
your questions.
JOHN AND LINDA JUSTICE
PERSONAL E-MAIL: john_just...@verizon.net
-----Original Message-----
From: JAWS-Users-List [mailto:jaws-users-list-boun...@jaws-users.com] On
Behalf Of Ann Marie Medlar
Sent: Saturday, November 8, 2014 11:14 AM
To: jaws-users-list@jaws-users.com
Subject: Re: [JAWS-Users] Outlook 2007 help
Hi all,
Using J15 latest, XP, Office 2007.
Had many problems. Outlook express got corrupted; so I am now using Outlook
2007.
2007 had problems and had to use repair called ScanPST.exe All okay but need
help with Outlook2007.
In OE I have 15 rules that were exported into Outlook2007.
Rules are not working so how do I apply current rules or how may I create
new rules in Outlook2007?
I have been going through tools, rules and I cannot make it work.
Also the date and time are not displayed while viewing messages in the in
folder.
Thanks,
Ann
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