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@Saad Rahim - I've had luck coding such things as a "Computer Consulting Fee" at other organizations. The accountants knew how to handle it, and management thought it accurately captured the spirit of the expenditure. If you are working for a governmental agency they likely already have an accounting code for such things. The one time I did this, I engaged the developers before hand to ensure that our problem was likely to be solved in a timely manner, and we paid the "fee" half up front and half after delivery. It worked out well for everyone, and the items we needed materialized in just a couple weeks.