Git commit f525111c20c8f30b4e7e7f7dbdc33d12d62f1026 by Stephane MANKOWSKI. Committed on 17/11/2019 at 17:56. Pushed by smankowski into branch 'master'.
improve Reconciliation doc BUG:D25085 M +11 -11 doc/index.docbook https://commits.kde.org/skrooge/f525111c20c8f30b4e7e7f7dbdc33d12d62f1026 diff --git a/doc/index.docbook b/doc/index.docbook index e81b98b15..1f32e5faa 100644 --- a/doc/index.docbook +++ b/doc/index.docbook @@ -713,7 +713,7 @@ <sect2 id="csv_specificities"> <title>CSV Specificities</title> <para>Since CSV has no strictly defined format, there is no way for &skrooge; to know where it is supposed to find dates, categories, values... To do so, &skrooge; expects your CSV file to contain some headers indicating what is the column for. The file must contain at least columns "Date" and "Amount".</para> - <para><!-- TODO: Put a link to the settings documentation section -->You may manually define how the file is set up (&ie; ignoring the headers in the file) by setting them in the application settings (<menuchoice><guimenu>Settings</guimenu> <guimenuitem>Configure &skrooge;</guimenuitem></menuchoice>), in the <guilabel>Import / Export</guilabel> section.</para> + <para><!-- TODO: Put a link to the settings documentation section -->You may manually define how the file is set up (&ie; ignoring the headers in the file) by setting them in the application's <!-- TODO: Put a link here-->settings (<menuchoice><guimenu>Settings</guimenu> <guimenuitem>Configure &skrooge;</guimenuitem></menuchoice>), in the <guilabel>Import / Export</guilabel> section.</para> </sect2> <sect2 id="import_operations"> @@ -1519,8 +1519,8 @@ file is opened. It is also recommended to create a different account (⪚ "ETF" <sect2 id="reconciliation"> <title>Reconciliation</title> - <para>Reconciliation is the process by which you ensure that all operations are aligned with your account's position from the bank point of view. It will involve you, your account's position, and a pen. Reconciliation can happen only for an account at one point in time.</para> - <para>In the operation view, select the account you wish to reconciliate from the drop down box. Switch into reconciliation mode using the <guibutton>Switch Information button <inlinemediaobject><imageobject><imagedata fileref="switch_information.png" format="PNG"/></imageobject></inlinemediaobject></guibutton> below the operations table.</para> + <para>Reconciliation is the process by which you ensure that all operations in an account match the bank's view of that account. It will involve you, your account's position, and a pen. Reconciliation can happen only for an account at one point in time.</para> + <para>First, enter all the operations for the account up to that point in time; if you can, download transactions from the bank and <link linkend="import">import</link> them into &skrooge; to minimize data entry. Then, in the Operations view, select the account you wish to reconcile from the drop-down box; or in the Accounts view, double-click the account name or bring up the contextual menu and choose <menuchoice><guimenu>Open operations...</guimenu></menuchoice>. Switch into reconciliation mode using the <guibutton>Switch Information button <inlinemediaobject><imageobject><imagedata fileref="switch_information.png" format="PNG"/></imageobject></inlinemediaobject></guibutton> below the operations table.</para> <screenshot> <mediaobject> @@ -1529,22 +1529,22 @@ file is opened. It is also recommended to create a different account (⪚ "ETF" </mediaobject> </screenshot> - <para>Enter the position of your account as provided by your bank in the dedicated field. Now, you can proceed to checking in &skrooge; every operation that appears on the account recordings. For the moment, the check box for this operation will appear half greyed, until you really validate the reconciliation.</para> + <para>Enter the position of your account as provided by your bank in the dedicated field. Now, you can proceed to pointing in &skrooge; every operation that appears in the bank's statement: you can either click on its checkbox in the status column or bring up the contextual menu and choose <guimenuitem>Point</guimenuitem>. The check box for this operation will appear part filled, until you complete reconciliation.</para> - <para>As you check operations, you will see &skrooge; display in the information zone:</para> + <para>As you point operations, you will see &skrooge; display in the information zone:</para> <itemizedlist> - <listitem><para>Delta: the difference between the previously entered account position and the sum of all checked operations</para></listitem> - <listitem><para>Expenditure:the total amount of expenses</para></listitem> - <listitem><para>Income: the total amount of incomes</para></listitem> + <listitem><para>Delta: the difference between the previously entered account position and the sum of all checked operations</para></listitem><!--TODO: explain 'previously entered'; what happens--> + <listitem><para>Expenditure:the total amount of Pointed debits</para></listitem> + <listitem><para>Income: the total amount of Pointed credits</para></listitem> </itemizedlist> - <para>This may be useful when trying to spot operations you may have forgot to enter in &skrooge;. When all relevant operations have been checked, Delta is equal to 0, and the <guibutton>Validate checked operations button <inlinemediaobject><imageobject><imagedata fileref="validate.png" format="PNG" /></imageobject></inlinemediaobject></guibutton> is activated. Click on this button to validate the reconciliation: all checked operations are now validated.</para> + <para>These running totals help you spot operations you may have forgotten to enter in &skrooge;. Many bank statements provide similar totals such as "Withdrawals" or "Deposits and Credits", although they may have separate totals for "Interest", "Fees". When the Delta is equal to 0, you <emphasis>may</emphasis> have pointed all operations matching the bank's record. For example, you may have mistakenly pointed a debit of 8€ and a credit of 2€, and overlooked a bank debit of 6€; the net is the same, minus 6€. When the Delta is 0, the <guibutton>Validate pointed operations button <inlinemediaobject><imageobject><imagedata fileref="validate.png" format="PNG" /></imageobject></inlinemediaobject></guibutton> is enabled. Click on this button to complete your reconciliation: all pointed operations are now checked.</para> <tip><para><inlinemediaobject><imageobject><imagedata fileref="fast_edition.png" format="PNG" /></imageobject></inlinemediaobject> can automatically point all imported operations for you.</para></tip> - <para>If the option <guibutton>Hide checked operations</guibutton> is selected, all these operations will now be hidden.</para> + <para>If the option <guibutton>Hide checked operations</guibutton> for the table is selected from its "Show" menu (see <link linkend="show">Filter the table</link>), then all these operations will now be hidden.</para> - <para>If the reconciliation is not possible for any reason, a fake can be automatically created to allow the reconciliation. The default attributes of the fake operation can be defined from settings. During reconciliation, if the appropriate setting is enabled, all created operations are automatically pointed.</para> + <para>If the reconciliation is not possible for any reason, you can create a fake operation that in combination with the other operations you pointed sets the Delta to 0, thus allowing you to complete the reconciliation. To do so, click the "add" button <!-- TODO: add inline screenshot of kCreateFakeOperation's "list-add" icon.-->in the reconciliation mode toolbar. You can set the default values of this fake operation in the application's <!-- TODO: Put a link here-->settings, in the <guilabel>Operations</guilabel> section. During reconciliation, if you enable the appropriate setting, &skrooge; automatically points all created operations.</para> </sect2>
