> Date: Tue, 30 May 2017 17:42:31 -0400
> From: Pete Keen <[email protected]>
>
> Personally I would love to hear why the cleared and uncleared subaccount
> system is better. Is it just because of being able to add a date? You can
> add a second "effective" date to a transaction like this[1]:
>
> 2008/01/01=2008/01/15 Client invoice ; actual date money received
> Assets:Accounts Receivable $100.00
> Income: Client name
I always found it clumsy to edit the ledger to update effective dates,
especially when, e.g., a cheque was cashed with the wrong amount, or
if there are multiple stages, such as client invoice ---> client
cheque ---> bank deposit --> bank statement.
Now I use a single subaccount per invoice/cheque/&c., and separate
transactions for when it is issued, e.g. when I write an invoice, and
when it is cleared, e.g. when I get a wire transfer paying it:
account Assets:Accounts Receivable:Ronald T. Frobnitz:20080101-01
2008-01-01 Ronald T. Frobnitz invoice
Assets:Accounts Receivable:Ronald T. Frobnitz:20080101-01 $100.00
Income:Ronald T. Frobnitz
2008-01-15 Ronald T. Frobnitz wire transfer
Assets:Bank $100.00
Assets:Accounts Receivable:Ronald T. Frobnitz:20080101-01
This way, the command `ledger balance "accounts receivable"' displays
not just the total balance, but a listing of all invoices that have
yet to be paid -- or that have been paid incorrectly. Since ledger
reports omit zero balances by default, intermediate accounts like this
that have been emptied don't clutter anything up.
I also record a separate transaction for when I deposit it at the
bank, and then use a script to automatically transform my bank
statements into ledger transactions that transfer from pending
deposits to assets:
; hand-written, immediately on receipt of cheque
account Assets:Cheques:Zaphod Beeblebrox:1234
2008-02-15 Zaphod Beeblebrox
Assets:Cheques:Zaphod Beeblebrox:1234 150.00 EUR
Assets:Accounts Receivable:Zaphod Beeblebrox:20080201-01
; hand-written, on deposit of cheque, from bank ATM receipt
account Assets:Bank:Deposits:0218-1234
2008-02-18 Bank
Assets:Bank:Deposits:0218-1234 150.00 EUR
Assets:Cheques:Zaphod Beeblebrox:1234
; automatically generated from bank statement
2008-02-20 Bank statement
Assets:Bank 150.00 EUR
Assets:Bank:Deposits:0218-1234
Some other notes on this approach here:
https://mumble.net/~campbell/2017/02/26/ledger/HOWTO-reconcile-cheques
https://mumble.net/~campbell/2017/02/26/ledger/HOWTO-reconcile-payments
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