Hi Pat,
The first thing with Legacy sourcing is to get your head around the
difference between a Master Source and the Source Detail.
I think you've done that.
Your cousin is the Master Source (however formally you enter her as
the Master Source), each email a Source detail.
It sounds like you've been using the Source Clipboard.
Changing the Source Detail doesn't do anything to the Source Detail
Text. If it's no longer appropriate, you need to delete it.
To correct your error, it may be easier to delete all that Source
Detail Text with Search > Search and Replace and then enter it again
in the right place.
Search for some of the unique text using:
Find where: Citation - Text
Find what: (the unique phrase you choose)
Replacement text: blank - make sure you don't add spaces
How to find: anywhere in the field
How to replace: replace entire field ...
Perhaps it is related to this?:>
On the "Detail Text" screen, there is a box in front of "Add this
Text to the Source Citation on Reports" -- What does this sentence mean?>
1) Every time this source is cited in a report--regardless of the
detail--add this text.??
2) Every time this source WITH this particular detail is cited in a
report, add this text.??
3) The first time this source is cited in a report--regardless of
the detail--add this text.??
4) The first time this source WITH this particular detail is cited
in a report, add this text.??
5) "Add this Text to the Source Citation on Reports"; but otherwise,
don't show it.??
6) "Add this Text to the Source Citation rather than to the Source
Detail on Reports."??
etc
2) is correct.
Note that if the entire Source Detail is identical (Detail, Detail
text, comments - I haven't checked pictures as I stopped adding
source pics) then the Master Source with that particular source
detail only prints once in a report, however many times it is cited.
That's why it is not a good idea to put, for example, the
transcription of a census household in the Source Detail Text and
bold the relevant person if the whole household is in your database.
=====
Also on the "Edit Master Source Definition" screen--"Text of Source"
tab, I don't know what it means on that Text screen, lower left
where you can choose to "Include on reports" either the "First time"
or "Each time" -- I understand the "Each Time" (I think), but by
"First Time" does it mean
1)the first time this particular individual is mentioned ??
or
2) the first time this source appears in the source notes,
regardless of the individual it refers to. ??
=====
2) is correct
I do apologize for being so long-winded, but can somebody tell me
how to paste text into the "Detail Text" and have it show up with
that detail ONLY??
I want the "Detail Text" to attach to the detail and NOT to the
entire Master Source.)
It does - somehow you were adding a source with its details and not
clearing the detail text tab when it was not relevant. Easy to do
when using the Source Clipboard. :-(
Cathy
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