Jean True, the Legacy feature that automatically assigns the next sequential FileID can not be used when prefacing the FileID with a letter.
However, the advantage of using the letter prefix to identify record category in my opinion outweighs the benefit of automatically assigned sequential FileIDs. I manually assign the next sequential FileID for my record categories. This is made easy by just looking at what my last number was for that category. Without the use of a category prefix, I don't know if I'm looking for a wedding napkin or old uncle Joe's banjo. In an ideal world the program would provide a customized option to use category prefixes. Then automatically assign the next sequential FileID number when that prefix is used. I don't see that happening. Whether you choose to use category prefixes or not, your method of filing and use of FileIDs are right on. Gary Near St Louis MO USA -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of jean van horn Sent: Thursday, January 04, 2007 10:43 AM To: LegacyUserGroup@legacyfamilytree.com Subject: Re: [LegacyUG] One tested method of organizing files ...a bit more still Gary, I tried using a letter in front of the number for my adoptive family database so that when I'm gone that database could be willed to descendants of that family and separated by my children easily. The problem is that then the ability to see what the next number is in "file id" in Legacy is lost, so I discarded that and do not put a letter in front of anything. An alphabetical report would be helpful. Right now I also have a database in Works where I can search on any field and within fields (ie, family name field with several names in it separated by two spaces) to find sources and info. This way the adoptive family sources could be separated via this sort. Jean ----- Original Message ----- From: "Olds-Wills-Anderson-Simonson-Hodges-Harris-Liikala-Jukkara-" <[EMAIL PROTECTED]> To: <LegacyUserGroup@legacyfamilytree.com> Sent: Wednesday, January 03, 2007 3:45 PM Subject: RE: [LegacyUG] One tested method of organizing files ...a bit more still > Jean's points are dead on. Excerpts below. > > Only one suggestion, assign records to categories before assigning File > Numbers. Thus, census records would be C0001, newspaper articles would > be N0001, photographs would be P0001, and so on. Just as would be done > in a library system. I can provide more on categories if requested. > > A record filing system is a record filing system. It is a system for > filing and retrieving records. Don't make it be something it's not, > it's not for people identification and association. That's best handled > by programs like Legacy. > > Please join me in lobbying Legacy to add a report for File Numbers > sorted alphabetically which would list LName, FName/MI, FileNumber, > Date, Caption, and Description. > > Gary > Near St Louis MO USA Have you unlocked the real power of Legacy? Legacy 6.0 Deluxe has 92 features not found in the Standard Edition. Learn more about these features at http://legacyfamilytree.com/DeluxeEdition.asp. Legacy User Group guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ For online technical support, please visit http://www.LegacyFamilyTree.com/Help.asp To unsubscribe please visit: http://www.LegacyFamilyTree.com/LegacyLists.asp
