Gary, My thoughts exactly! One copy of each document is all that is needed as long as you organize your files and reference them using the FILE ID in Legacy.
Mary -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Olds-Wills-Anderson-Simonson Hodges-Harris-Liikala-Jukkara Sent: Sunday, April 15, 2007 7:24 PM To: LegacyUserGroup@legacyfamilytree.com Subject: RE: [LegacyUG] About Picture Filing A filing (or catalog) system, which includes the process of numbering originals and digitial images, is just that---a "filing system". It is intended to catalog items for easy/effiicient retrieval. It is not a genealogy system to identify relationships---Legacy performs that mission quite well. Expecting more from your file numbering system than where an item is located is fraught with unwieldy complications. A simple acid test when considering file numbering systems is the number of copies needed of an original. If more than one copy of an original is needed, the system should be rethought. Any numbering system which contains a name or is associated to an individual, by its nature will require multiple copies when more than one person appears or is mentioned. When multiple copies begin appearing, your filing system has become inefficient and will eventually become ineffective. Gary -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Loran Braught Sent: Sunday, April 15, 2007 6:38 PM To: LegacyUserGroup@legacyfamilytree.com Cc: Loran AAVBRAUGHT Subject: Re: [LegacyUG] About Picture Filing As mentioned previously, I file almost everything using a basic Ahnentafel numbering system (not maps; they are by state/county, and not census; they are by year/state/county). The main advantages are filing by ancestry (starting with #1 and working back each generation) rather than descendancy; plus easily identifying people by their generation relationship. Ancestral recording generations from present back any ancestors is the logical order of researching. All descendancy systems depend upon selecting one ancestor and start from that person recording to present . Another advantage is seeing everyone as related to others of each generation (RIN/MRIN offer no display of relationships) and depend entirely upon computer searching (randomly scrambled in a file cabinet). Even correspondence files can be stored or/and recorded by Ahnentafel; then sub-filed alphabetically by the name of the correspondence for that Ahnentafel number. The disadvantages are seeing some descendants with long ID numbers (but they still show relationship) and having to individually assigning the correct (User ID in Legacy) Ahnentafel ID numbers. Maybe some day some genealogy program will consider accommodating that entire numbering system to match the standard Ahnentafel numbers from every pedigree chart). In regard to Photos; just organize the photo album by Ahnentafel numbers. In the case of group photos I cross reference everyone in the photo to the eldest known direct line ancestor in that photo (of course this means that different surname albums are created). As for documents, the Ahnentafel numbers work just great, although I separate notebooks of vitals from other documents and subdivide other documents into major categories such as military, religious, occupation, etc. to suit my needs (but all of those are in the same ahnentafel numbered notebook for that surname. Incidentally, I also use the basic color coding for surnames to keep my paternal direct surname line files, notebooks, and photo albums in blue, etc. Finally I am certain of only one thing about organizing our genealogy records: there must be sufficient time devoted to the task. I find that less than two hours per month for nothing but organizing is my bare minimum. If I am hot into research time, I have to reserve at least 1/10 of my time to organize what I am collecting. Loran Ralph Braught [EMAIL PROTECTED] (812) 535-3618 8380 N. Crestwood Pl West Terre Haute, IN 47885 Researching mostly Braught/Braucht, Bruner, Ruggles, Riley ----- Original Message ----- From: Johnny V To: LegacyUserGroup@legacyfamilytree.com Sent: Sunday, April 15, 2007 9:16 AM Subject: Re: [LegacyUG] About Picture Filing One of the best ways I found to organize and classify pictures and documents for my genealogy is a standard naming convention using the format; LastName_ First_Middle_RIN_PhotoNumber (0001, 0002, etc.) for individuals, LastName_MRIN_MarriageNumber (1, 2, etc.) for marriages, DocumentName_LastName_First_Middle_RIN_DocumentNumber (0001, 0002, etc.) for Documents, Headstone_LastName_First_Middle_RIN for headstone pictures, etc. Using this naming convention, you can easily distinguish between people of the same name using their RIN of the database and also locate different items such as Manifests, Census, Headstones, etc. in a flash. I keep all the photos and documents in the Legacy folder on Drive C in subfolder Pictures, this way when I want to share any info with relatives they are very easily located. Hope this helps John Valencic On 4/14/07, Olds-Wills-Anderson-Simonson Hodges-Harris-Liikala-Jukkara <[EMAIL PROTECTED]> wrote: Sally Saving your images as a .tiff file is the commonly accepted 'best way' to keep digital copies of your original. This would then become your 'master copy'. >From that you could make .jpgs to whatever file size you deem appropriate for use (website, email atch, Legacy image, etc). As for where to file your digital images, opinions on this will vary. I have one folder under my Legacy directory titled "Images". Within this folder I have several sub-folders. My preference is to keep all 'people' images in one sub-folder titled "Photograph". I also have digital images of buildings, monuments, correspondence, newspaper articles, census records, documents, etc. These are also all filed in separate sub-folders according to their subject category. How you title your images is also a matter of personal preference. I prefer a simple numbering system (File ID). For example, my "Photographs" are labeled P0001, P0002, P0003, and so on. My "Documents" are labeled D0001, D0002, D0003, and so on. The same applies to my other image categories. Legacy allows you to capture details of each image by providing image fields such as "Caption", "Date", "Description", and "File ID". And also permits assigning images to specific individuals. This is where I record the necessary details about each image. Unfortunately as yet Legacy only provides one report format for this information. The report sorts by File ID. Suggestions have been submitted to also include an alphabetical sort and other image report options. Until then one must use a supplemental program to report details of the images. Many people use MS Access since Access is directly compatible with Legacy's data base. However, this requires a reasonable understanding of the Access program and its interface with Legacy to generate the desired reports. Not a lighthearted undertaking. Once Legacy establishes a more sophisticated report capability for images, the process will be simple and efficient. If I can help further with any specific questions, feel free to email me directly. Gary O'Fallon IL, USA > -----Original Message----- > From: [EMAIL PROTECTED] [mailto:LegacyUserGroup- > [EMAIL PROTECTED] On Behalf Of Sally Macias > Sent: Saturday, April 14, 2007 7:45 PM > To: LegacyUserGroup@legacyfamilytree.com > Subject: [LegacyUG] About Picture Filing > > I'm trying to figure out how to organize the pictures. With an HP scanner > the image goes to the HP Solutions Center which apparently stores the scans > by date. I've been opening them and doing some modest editing, then saving > them in TIFF format to an external hard drive. Then I open the tiff images > in Photoshop Elements and do more dramatic editing and save as jpeg on > external drive, in folder of edited images, to post to MyFamily website and > to use in email. This seems like a lot of manipulating for each image and > at this point I still have to add the image to Legacy. I've got multiple > copies of each image but not really a backup since they're in different > formats and stages of editing and sizes. Before adding too many more I need > to figure out a filing system--in separate family folders, > lastnamefirstname+brief description or date if I have it, is what I'm > thinking so far. Is there a better way to do this? What are the rest of > you doing to organize your photos, what programs are you using? > > Sally Macias Have you unlocked the real power of Legacy? Legacy 6.0 Deluxe has 92 features not found in the Standard Edition. Learn more about these features at http://legacyfamilytree.com/DeluxeEdition.asp. Legacy User Group guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ For online technical support, please visit http://www.LegacyFamilyTree.com/Help.asp To unsubscribe please visit: http://www.LegacyFamilyTree.com/LegacyLists.asp Have you unlocked the real power of Legacy? Legacy 6.0 Deluxe has 92 features not found in the Standard Edition. Learn more about these features at http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ For online technical support, please visit http://www.LegacyFamilyTree.com/Help.asp To unsubscribe please visit: http://www.LegacyFamilyTree.com/LegacyLists.asp Have you unlocked the real power of Legacy? Legacy 6.0 Deluxe has 92 features not found in the Standard Edition. Learn more about these features at http://legacyfamilytree.com/DeluxeEdition.asp. Legacy User Group guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ For online technical support, please visit http://www.LegacyFamilyTree.com/Help.asp To unsubscribe please visit: http://www.LegacyFamilyTree.com/LegacyLists.asp Have you unlocked the real power of Legacy? Legacy 6.0 Deluxe has 92 features not found in the Standard Edition. Learn more about these features at http://legacyfamilytree.com/DeluxeEdition.asp. Legacy User Group guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ For online technical support, please visit http://www.LegacyFamilyTree.com/Help.asp To unsubscribe please visit: http://www.LegacyFamilyTree.com/LegacyLists.asp
