JL:
There is an option on most (or maybe all) reports to print the User
ID next to the name (just like the RIN). It also can be displayed on
the Main Screen instead of the RIN. Not sure it's better than
looking at the File ID, but it is a quick way to see the family line
and the location of the paper files. When I'm done with my project
of reorganizing the paper files, I'm not sure how often I'll need to
know where the paper documents are stored. This may just be handy
now but rarely used in the "normal course of business". Although, I
think I will like knowing the family line "at a glance" in the future
and maybe on the reports as well???? Time will tell.
Cathy Vallevieni
Orange County, CA
At 09:49 PM 1/4/2009, you wrote:
Those numbers also print out in reports if you want them to, right
along with the source citations, on reports where you have the
options to include detailed citations, which I don't think you could
do with the User ID's. At least not in that place.
-----
JL
JLog - simple computer technology for genealogists
http://www.jgen.ws/jlog
Cathy Vallevieni wrote:
JL:
Another great tip. I never tried clicking the "Show Entire
Source"; I always clicked "Edit" to see the File ID. I guess this
is a reason to try every option on every screen to see what is
available! Lesson learned.
Cathy Vallevieni
Orange County, CA
At 07:56 PM 1/4/2009, you wrote:
The way the File ID's show up is under Output on the Assigned
Sources window as long as you click the Show all (or something,
too lazy to open Legacy right now) button (far left) but since
Legacy 7 it doesn't stay on between screens and has to be clicked
to turn it on over and over and over. The little magnifier can
help to find the next available number or extension to number
being used. I find it handy in that location if I have to
reconnect an image that's gone missing or just knowing what source
has which file linked to it. -----
JL
JLog - simple computer technology for genealogists
http://www.jgen.ws/jlog
Cathy Vallevieni wrote:
JL:
What you say sounds logical. Somehow it just seemed "easy" for
me to look at the User ID and know which family book and which
file in that book contained all the paper documents for that
person. I'll consider what you have said. As always, thanks for
your continued input.
Cathy Vallevieni
Orange County, CA
At 04:14 PM 1/4/2009, you wrote:
I thought that was what the File ID field is for. After you
cite a source and the Source Detail Box comes up, there's a
field called File ID. There's also a small magnifier next to it
for finding the next one in order. Did I forget to mention that before?
-----
JL
JLog - simple computer technology for genealogists
http://www.jgen.ws/jlog
Cathy Vallevieni wrote:
I use the User ID field to record where the paper files are
located (in my case I use a family initial followed by the MRIN
for the person or, for unmarried people, their parents' MRIN).
If the MRIN or RINs are changed or become corrupt due to a
software problem, I figure I can go to a back-up, print the
list, and re-input them as they were. While this would be a
pain, you would have to do that even if you had the RIN in the
User ID field. I am hoping if it does happen (and I can't just
restore a backed up version of Legacy for whatever reason),
there will be a program or ??? that help me to repopulate the
fields. If not, I'm still covered. You could also print a
hard copy list of your people with the MRIN listed if you don't
like the idea of going back to look at a back up file.
Cathy Vallevieni
Orange County, CA
At 12:32 PM 1/4/2009, you wrote:
Though I like this idea weren't we once told that the User ID
field needed to be populated with the RIN #s in case they were
put in a hat and thrown in the air to land where they might?
On Sun, Jan 4, 2009 at 7:17 AM, Allison Nelson
<allison...@gmail.com <mailto:allison...@gmail.com>> wrote:
I just realized I could put that extra USER ID field to good
use. When I post info for someone to findagrave.com
<http://findagrave.com> I put the Find A Grave Memorial # in the
User ID field.
I set the fields showing on my main screen to:
Birth Date & Place
Death Date & Place
Burial Date & Place
Names Alternate 1
User ID
This way I can see at a glance whether the person has been
entered at Find a Grave or not.
Allison
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