Margaret: It sounds like you're wrestling with the same problem that bothers many Legacy users. That's the fact that it isn't necessary (or even desirable) to put something in *every* field of a template. In your case you would put nothing at all in the Text/Comments section of the Master Source. It's supposed to be a generic citation that can be used for several different records and will, by it's very nature, be incomplete as a standalone source citation. As an example for using that field, there's a huge published family history that I've cited many times but I have a comment in the Master Source Text/Comments field that says, "Caution: This book contains many errors and inconsistencies; facts must be cross-checked against other records." A comment like that could go into either the upper or lower box of the Text/Detail screen since, as far as I know, the final result would be about the same. Most importantly, though, is that the comment applies to every fact taken from the book.
The Source Clipboard is where you enter details specific to a given record as I described earlier. In your case, this would be the transcription of one of the marriage documents. The same Master Source can then be used as a basis for creating complete citations for the other marriage records from the same state, city/county, etc. To correct your current state of affairs, I'd start over and create a new Master Source with just the bare bones data. To save re-typing the transcriptions, I'd copy/paste those to a text document. Then follow the procedure I outlined and on the Source Clipboard copy/paste the details for one of the records. When you've finished switching all of them around you can delete the old Master Sources with the extraneous details and be left with only the new one. Regarding the message about applying changes to all Master Sources or only a new one, that's a very handy gadget. If you find that you have a typo in the Master Source data you can correct it just once at the Master Source List level and it will apply to all instances where that Master Source is used. Even better, if you already have a Master Source created for the 1910 census for Kings County, New York, and you later want a new Master Source for Queens County in 1910, you can just open the Kings County version, change it to Queens in a couple of places, and save it as a *new* Master Source. Many of the little features of Legacy are designed just to save tedious repetitive data entry and thereby reduce typos. You can't expect to pick them all up at the outset; you learn the tricks over time, trial, watching the videos, and reading the LUG list. Most of the posts these days are about more advanced issues but I suspect that there are new users who are shy about posting basic queries and would love to see someone step forward and ask some newbie questions. Don't hold back. Kirsten -----Original Message----- From: Margaret DeAcetis [mailto:med_11...@yahoo.com] Sent: Tuesday, June 28, 2011 5:28 AM To: LegacyUserGroup@LegacyUsers.com Subject: RE: [LegacyUG] Using Master List Names and the Source Clipboard Thanks Kirsten, You have indeed followed my issue correctly. I think your reply hits onto something that has confused me. You speak about the first three screens under Step 2 in creating a master source that includes the source master text and master comments. I've never been sure what information goes into the master text and master comments screens as opposed to the detail text and detail comments. Right now, for example, under my master text screen I've transcribed the entire marriage document. Under master comments, I entered general information about the records available at the archive I accessed. Under detail text, I selected those statements in the marriage document that I wanted to comment on, and proceeded to did so in the detail comments screen. What would I put into the master text screen? The fact that the document is issued by the State of New York, through the NYC Dept of Health, etc. without the transcription of all the particulars about the married couple? Put the transcription of the particulars in the detail text screen? As an offshoot problem, under the individual's assigned sources screen, I have identical information for bride's name and marriage to her husband in 1931, but scrambled information for a marriage event called Marr: Civil Marriage. In that entry, the master text is the entire transcription of the marriage of the bride's sister in 1929. All the other screens are are as described above with the detail text and comments referring to the correct bride. Any suggestions on how to straighten out these records before proceeding to marriage #4? I have seen a message, that unfortunately I can't find now, under master source I believe, that asks do you want to apply the changes (edits) to all mentions of the master source or to apply only to (a new) one. I've never figured out what that meant. Legacy must think the choice is self-evident because when I went to the Help section at some point, I was none the wiser about which was the correct choice to select. Does this ring a bell? Thanks for your help. Margaret --- On Tue, 6/28/11, Kirsten Bowman <vik...@rvi.net> wrote: From: Kirsten Bowman <vik...@rvi.net> Subject: RE: [LegacyUG] Using Master List Names and the Source Clipboard To: LegacyUserGroup@LegacyUsers.com Date: Tuesday, June 28, 2011, 12:50 AM Margaret: I'm not sure that I'm following your issue correctly, but it sounds like you've created three Master Sources when you should/could have only one. Typically at the Master Source screen you would enter only the information that's common to all three marriages which would probably be only the first three fields under Step 2. Save the Master Source. Then you open the Individual Information screen and the Source Clipboard for any one of your people, select the NY marriage master source that you created, enter the specific information for that marriage (names, date, location, etc.) under the Detail Information and/or the Text/Comments tabs. Check the Preview Pane at the right to be sure it's as you want it and there are no typos, then save and attach it to each field where it applies. You follow the same process for each of the other two marriages, or a shortcut would be to delete the Detail Information and/or Text Comments *from the Source Clipboard*, enter the details for the next marriage and attach it to the appropriate fields for the next couple. Kirsten -----Original Message----- From: Margaret DeAcetis [mail to:med_11...@yahoo.com] Sent: Monday, June 27, 2011 4:38 PM To: LegacyUserGroup@LegacyUsers.com Subject: [LegacyUG] Using Master List Names and the Source Clipboard I'm using Legacy 7.4. I've been using the Source Writer to enter the marriages of a mother, daughter #1 and daughter #2. I used the template: marriage record>found in govt records>marriage certificates>all countries except....>created by state/provincial>basic. I do not know how to access each of the 3 marriages when I want to link one or another to whatever category I want, such as name, marriage, marriage event, parents, witnesses, etc. I called my master source: New York, Manhattan, New York - Civil Marriage Record. When I created the master source for each couple, the master source name fields are completed identically.The variations appear in the following source fields: source master text and master comments, and detail text and comments. It is my understanding that only one master source name should appear for these 3 marriages when I select view, master list, source. (I created 3 and believe I have to combine them.) When combined, by pressing the show list bottom on the right of the screen I will see a list of all individuals associated with the 3 marriages. I've used the source clipboard icons but more often that not, I am retyping the same data over and over again, especially the screen that differentiates the 1908 marriage from the ones in 1929 and 1931. Any suggestions would be greatly appreciated. Margaret DeAcetis Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
