I treat emails and postal mail in the same way - a Basic-style Source I have in my database called "Personal Correspondence". The Master Source has no information in it other than the Source List Name.
With either form of correspondence, I would include all the pertinent information in the Source Detail: who it was received from, how it was received (email, letter...) and the date it was received. I don't normally include the sender's email address (or postal address) as others will see the source information when I send reports, and I only pass on contact information with permission. If the mail was originally sent to someone else and then forwarded/passed to me, I'd note that in the Source Detail too. No difference in treatment of the two types of mail, except one would be on paper and the other wouldn't. I prefer to have everything on my computer for easy retrieval (and backup), so one of the first things I'd do with postal mail would be to scan each page so I had a copy on my computer. Wendy C.G. Ouimet said the following on 6/05/2014 11:17: > How would you source it if it came in an envelope via your postal service? > > > C.G. Ouimet > Kingston ON > > > -----Original Message----- > From: Wendy Howard [mailto:wendy.how...@gmail.com] > Sent: May 05, 2014 06:09 PM > To: legacyusergroup@LegacyUsers.com > Subject: Re: [LegacyUG] How to source an e-mail attachment? > > This is how I see it, which is different to the other replies I've seen so > far... > > In my database, I would use the email that the file is attached to as the > source. After all, that is how it came to you. If there are several files > attached to the email, they would all be captured in this one source > citation; assuming multiple attachments to the email, I would mention which > particular attached file an item of data came from in the Source Detail. > > Any time you're looking at the data extracted (ie recorded in your Legacy > database) and want to go back to the 'original' to check on something, that > email in your mail box is the original for you. You may have saved the > file(s) to your hard drive as well, but many formats (.doc, .exe, .txt, etc) > are editable and you may unwittingly pick up changes and errors in those > saved files along the way. The copy attached to your email will be unchanged > and can be downloaded again if required. > > I don't delete emails, by the way. At Gmail I keep everything ever sent to > me, except spam which gets checked and then deleted regularly - I've been > using this account since about 2005, and the 178,000+ emails stored at the > moment are taking up 61% of the 15GB of storage currently allocated to me - > which has grown over time from the original 1GB or thereabouts (my memory is > getting hazy on the details!). I am in no danger of running out of space > there. Any email in that mail box is easily located if I need to find it > again. > > Hope this gives you some food for thought. :-) > > Kind Regards, > Wendy > > > Arnold Sprague said the following on 6/05/2014 00:17: >> I have a long attachment to an e-mail. The most helpful attachment is >> 50 pages long. >> Using SourceWriter, I do not see a good option to choose from. >> Kinda close, but not kewpie doll worthy are: >> >> E-Mail >> Family Group Sheet >> GEDCOM File >> >> The option of Person Knowledge does not apply. >> Any ideas and thank you, >> Arnold > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages after Nov. 21 2009: > http://www.mail-archive.com/legacyusergroup@legacyusers.com/ > Archived messages from old mail server - before Nov. 21 2009: > http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on > our blog (http://news.LegacyFamilyTree.com). > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > > > > > > Legacy User Group guidelines: > http://www.LegacyFamilyTree.com/Etiquette.asp > Archived messages after Nov. 21 2009: > http://www.mail-archive.com/legacyusergroup@legacyusers.com/ > Archived messages from old mail server - before Nov. 21 2009: > http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ > Online technical support: http://www.LegacyFamilyTree.com/Help.asp > Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on > our blog (http://news.LegacyFamilyTree.com). > To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp > > > Legacy User Group guidelines: http://www.LegacyFamilyTree.com/Etiquette.asp Archived messages after Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyusers.com/ Archived messages from old mail server - before Nov. 21 2009: http://www.mail-archive.com/legacyusergroup@legacyfamilytree.com/ Online technical support: http://www.LegacyFamilyTree.com/Help.asp Follow Legacy on Facebook (http://www.facebook.com/LegacyFamilyTree) and on our blog (http://news.LegacyFamilyTree.com). To unsubscribe: http://www.LegacyFamilyTree.com/LegacyLists.asp
