Jenny, if filing by Surname is so ridiculous please share your better way. If all your documents/photos are filed by the Legacy RIN how do do a search?
I name all my photos and documents using Surname, forename, birthdate, death date. Jenny says that's fine if you know those dates, then asks how often do you not know? ?? I have well over 21,000 documents/photos. Imagine doing a name search in Legacy without being able to do it by Surname. Using RIN as a document identifier: I have many instances where I am adding people to my tree only to find that I already have them. I then have two identical people - now , with two different RIN's - until I merge them. I try to keep the earliest RIN during the merge. So, how do you manage your "file name/RIN" when the RIN changes? Does the RIN never change when you do a Check/Repair under File Maintenance? I know the MRIN can change. I also have *many* people in my file without a birth date or death date. I know that sounds ridiculous. Bob On Tue, Jan 23, 2024 at 6:05 AM bob jones <genealogyb...@gmail.com> wrote: > Hi Jenny > > > > I document my people by last name, first name, date of birth (or > approximate if I don’t know it) so I can sort on time if I need to and then > RIN number. As you pointed out – it is unique and therefore can't be > confused. I hope others use it. Using the RIN number has often stopped me > from making mistakes. I also attach the RIN number to all my source file > names and any other documents or photo file names I manage to collect over > the years. > > > > Bob Jones > > Winchester Canada > > > > *From: *LegacyUserGroup <legacyusergroup-boun...@legacyusers.com> on > behalf of Jenny M Benson <ge...@cedarbank.me.uk> > *Date: *Tuesday, January 23, 2024 at 7:12 AM > *To: *Legacy User Group <legacyusergroup@legacyusers.com> > *Subject: *[LegacyUG] Unique identifier > > I have just watched a Legacy webinar on document filing and whereas > there was a lot of good sense spoken, one thing stuck out to me as > ridiculous. > > The present prefaced her document filenames with the surname, forename > and year of birth of the person concerned. he went on to say that if > there was more than one person with the same names and date of birth she > would include the death year. That's fine if you *know* the birth > and/or death year of people and in the days when choice of names was > limited and infant deaths numerous, it would not be surprising to have > 2 people of the same name being born and dying in the same years. And > how often does one not know the birth and/or death year of a person? > > Why on earth not use the unique identifier provided by Legacy - the RIN. > This is generated by Legacy every time a new person is added to a file > (but the user has the option to swap these around if desired.) Smith, > John 1234 or Doe, Jane 5678 is never going to be confused with anyone > else and is never going to change - even if you find out one day that > you have the wrong birth/death year for that person > > I defy anyone to come up with a good reason why using the RIN is not the > best way to uniquely identify a person in a Legacy fie. (There's a > challenge!) > > -- > Jenny M Benson > Wrexham, UK > > -- > > LegacyUserGroup mailing list > LegacyUserGroup@legacyusers.com > To manage your subscription and unsubscribe > http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com > Archives at: > http://www.mail-archive.com/legacyusergroup@legacyusers.com/ > -- > > LegacyUserGroup mailing list > LegacyUserGroup@legacyusers.com > To manage your subscription and unsubscribe > http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com > Archives at: > http://www.mail-archive.com/legacyusergroup@legacyusers.com/ >
-- LegacyUserGroup mailing list LegacyUserGroup@legacyusers.com To manage your subscription and unsubscribe http://legacyusers.com/mailman/listinfo/legacyusergroup_legacyusers.com Archives at: http://www.mail-archive.com/legacyusergroup@legacyusers.com/
