Dear Cathy, Many thanks for your reply re my query. Option 3 appears to be the best option in a round about way, while not actually deleting the Path, I can bring up the individuals and tag them to an allocated tag number , but I would still have to check each individual to see what sources are there, but like you said, very wishy washy. I use my owe filing system and numbers re File ID on all sources anyway, which does print out on reports where the actual hard copy is so better then nothing. I guess as the program developers do more and more they will get the reports to include file addresses, as well as another of my pet hopes which is a report listing File ID's and what sources are connected to them I'll keep adding these word /excel files anyway as handy when looking at someone to double click the picture/video icon and have the file appear straight away without looking for it.
Regards Sandy Q ----- Original Message ----- From: "Cathy" <[EMAIL PROTECTED]> To: <[EMAIL PROTECTED]> Sent: Monday, February 23, 2004 1:01 PM Subject: Re: [LegacyUG] Adding Word or Excell Files > Hi Sandy, > > As far as I can see there is no satisfactory way of doing what you describe. > > As you realise, you can't incorporate a printout of these files in book > reports. However, as far as I can see, neither can you get a list of the > files and the individuals to which they are attached. > > I've thought of 3 places where this may have been possible. See possibility > 3 for the most useful but it still doesn't do what you want - and doesn't > appear to return accurate results. Please let me know if I've overlooked a > Possibility. > > Possibility 1: Scrapbook > This will give you a list of attached files but not the individuals to > which they are attached so it doesn't help. > > From View > Scrapbook, choose to Print Picture List. > There is little control over what you print. > You have to print Pictures files of some sort. > You can include or exclude Sound and Video files but you can't exclude > Pictures. > > Possibility 2: Picture Centre > With pictures, you can use the picture list in the Picture Centre to see > which people a particular picture is attached to. As far as I can see, you > can't get a printout. However it doesn't work for file types other than > graphics. > > Possibility 3: Options > Customise > Locations Tab - View Current List of > Multimedia Locations. > Here you can see a list of folders containing attached files. (This is > useful as you can see whether you have attached files scattered all over > your computer and can do something about it if they are.) > You can purge the list of unused locations. > > There is no option to Show List that is obvious but if from this list you > highlight a folder and then choose Options - Delete the Path - you get a > screen which allows you to view the list of individuals using files in this > folder. You can tag this list of individuals. > > However, apart from being a very strange way of getting a list, it seems to > me it doesn't always tell the truth. This View List also has the limitation > that it doesn't report that a file is attached to a Source. > > I've checked carefully the lists for three folders. Two have someone who > doesn't actually use a file from that folder. I've checked their pictures > and sources carefully and they don't show anything from the folders in > question. The third folder I checked was only 1901 Census Images attached > to Sources. It returns a surprising list of individuals for whom I don't > have any multimedia files of any sort for them or their sources. Also, none > of them or their surrounding family has the slightest connection to the > British 1901 Census. > > I've tried Testing all multimedia paths (no errors) and Check/Repair (no > errors reported) - but they are still showing. > > I've also noticed that the Video path, though I've used it, is not listed > in the Multimedia path list. Once you click the View Current Lists of > Multimedia Locations the Title Bar says: Master Picture/Sound Path List so > for some reason Videos have been left out. > > I keep all files I've attached under Sound in the same folder (This is > where Word, PDF etc files are). This is the only way I have any idea what, > apart from picture files, are actually attached. > > The ability to have the information in the attached files at my fingertips > outweighs in my mind the inability to check where it is. Though I'm sure, > like you, I'll find a need for a list in the future. > > Cheers, > Cathy > > At 17:26 22/02/2004 +1000, you wrote: > > >Dear List, > > > >I have various word files that I dont want added in the NOTES etc section or > >rather cant be added (cut and pasted ) as notes as they have imbedded images > >in them etc.. > >I have been having a great time adding these word document as 'video' files. > >When I double click on the image it opens nicely, so more then happy with > >this way of appending extra data. > > > >Now before I merrily carry on with this, > >IS there anyway I can get a listing in a report to print these files > >appended to the person. I realise they wont print out like a picture > >attachment does but I would like it to print out saying somewhere > >Video- My Documents/Surnames/Cross/CharlesWilliam CROSS 1935probate NZSG CD > > > >eg Charles William CROSS is open in the Family View Screen. The little > >'picture' icon is highlighted blue meaning an image attached. You click on > >this and it shows a Legacy icon with 'video' written through it.Below is > >the heading I gave the file when I attached it. > >I click on the icon and hey presto the Word files opens nicely. BUT apart > >from the 'picture' icon being highlighted I see no other way of knowing I > >have an attachment. > > > >Is there anyone else who has been utilising this > > > >Regards Sandy QUINN > > Legacy User Group Etiquette guidelines can be found at: > http://www.LegacyFamilyTree.com/Etiquette.asp > > To find past messages, please go to our searchable archives at: > http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ > > To unsubscribe please visit: > http://www.legacyfamilytree.com/LegacyLists.asp > Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
