I file all of my paper documents in a matter similar to what Cathy states below. I agree that because so many documents can pertain to multiple people and families, it's difficult to file by surname without having multiple copies of the papers.
I file my documents by location and type. For example, copies of birth records from Devon, England are in a hanging file called England, Devon, Birth. The documents themselves are in protective sleeves labeled this way: ENG DEVON BIR 001, ENG DEVON BIR 002, etc. Same thing with Census (ENG DEVON CEN 001), Death (ENG DEVON DEA 001) and so on. For records from the US, they are stored as NY NIAGARA BIR 001, NY ERIE CEN 001, etc. The individual document labels are used as the FILE IDs in Legacy. That way, any person mentioned on a census, gets the FILE ID in the source detail for the appropriate census record in my file. Same for all other documents for which I have copies. This really works well for me. Mary -----Original Message----- From: [EMAIL PROTECTED] [mailto:[EMAIL PROTECTED] On Behalf Of Cathy Sent: Wednesday, March 30, 2005 11:16 PM To: [email protected] Subject: Re: [LegacyUG] ANother question Hi Glenny and others, I don't use Clooz (far too much data entry) but do use the Clooz system for filing paper by type. I then add the code number to the relevant source in Legacy (either Master or Detail as the File ID number). I'd never file anything much if I filed by family as I'm hopeless at cross referencing and would rather not file more than one copy of each piece of paper. Many papers I want to file refer to more than one family and often more than one surname. If I filed by surname or family/marriage, I'd have to copy these pages (from letters and family trees from others to census sheets where unrelated families lived near enough to be on the same page). My solution. It may not make a nice display file and double as a family book - but I can find everything quickly and don't have heaps of papers waiting to be filed as I did before I settled on this system. Cathy At 06:37 31/03/2005, you wrote: >What filing systems do all of you use for your documentation? \ >I have been looking at what Legacy recommends. I have used the Clooz >systems (or have started to) in the past and find it intensive!! > >Any comments here? > >I really aprecaite all of your comments. > >Glenny Legacy User Group Etiquette guidelines can be found at: http://www.LegacyFamilyTree.com/Etiquette.asp To find past messages, please go to our searchable archives at: http://www.mail-archive.com/legacyusergroup%40mail.millenniacorp.com/ To unsubscribe please visit: http://www.legacyfamilytree.com/LegacyLists.asp
