There is definitely no one "correct" way to enter sources. However, I try
to follow Elizabeth Shown Mills' methods since she seems to be the most
authoritative source on source citation. She is coming out with a new book,
"Evidence Explained," some time this year. I will definitely be purchasing
it.
In the mean time, this is how I enter my census sources. It fairly closely
follows Mills' QuickSheet style:
Master Source: 1880 U.S. census, Decatur County, Georgia, population
schedule, digital image by subscription, Ancestry.com, (www.ancestry.com)
Citation Details: Charles L. Harrell household, Bainbridge, district 15,
sheet 118A, dwelling 59, family 60, from National Archives microfilm T9,
roll 143, image 314
Recently on the APG (Associated Professional Genealogists) rootsweb list,
Ms. Mills conducted a survey to see how many people sort census entries
first by date and how many people sort first by location.
Although you can see that the first part of my census source is a date, I
input my Short Title for this source as:
Census: Georgia, Decatur - 1880 U.S. Census [Ancestry.com images]
You can tell that all the census data would sort together first (vs.
newspaper, cemetery, etc.), then it sorts by state, then by county, and
finally by year.
In the survey it seems the majority of the people answering the poll sorted
sources first by year (because they said it help with chronologies). For
me, it makes sense to sort first by location. I don't need or like to have
my Luzerne County, PA research mixed up with my Decatur County, GA research.
Those lines are totally separate.
The poll later revealed that many genealogy programs allow the user to sort
either way. I'm not sure if Legacy qualifies for this (at least not the way
I'm using it). All my sorting data is together in the one Source Title
field.
Anyway, the good news is that the Search and Replace function in Legacy can
help me swap around things very easily in most cases (if you change your
mind - which I sometimes do).
Check out a sample of my census sources at:
http://www.roots2buds.net/browsesources.php?sourcesearch=&offset=150&tree=&page=4
Feel free to use this as an example or not for your own sources. Mostly
it's important that your sources are user-friendly for you. However, the
standardization part for me is also important. I'm a big Mills follower, so
whatever she says in her next book, I'll be using it!
Gail
www.roots2buds.net
P.S. I really love Legacy, but I'm always plugging for the programmers to
add a "linked events" feature one day (where one census entry can be linked
to multiple individuals, instead of having to copy and paste them all over
the place - please, please!!)
----- Original Message -----
From: "Lee Weed" <[EMAIL PROTECTED]>
To: <[email protected]>
Sent: Saturday, February 11, 2006 3:25 PM
Subject: Re: [LegacyUG] Editing Sources
Gail,
What is the correct way to enter census records?
Would the Master Source be : 1850 United States Federal Census
and the Detail be: Pennsylvania, Bradford,
Burlington, Page 22, Dwelling 8, Family 9
or Master: Pennsylvania, Bradford,
Burlington - 1850 U.S. Census
Detail Page 22, Dwelling 8, Family
9
Thanks,
Lee
Gail Rich Nestor wrote:
Lee, although I entered sources for all my information from the
beginning, I had to build up a sufficient base of sources before I could
start to see patterns and standardize my formats. For example, I used to
create a separate new source for each death certificate I had on file.
Now that I have so many, I set the master source as something like:
"Vital Records for North Carolina." This is more like a repository, but
I found that I like the master sources at a higher level. Others may
not.
For me, cemeteries are listed as a master source and the individual
stones are in the details. If the tombstone information came from a
Rootsweb site or other internet source, I cite that database as the
source and still keep the "grave marker listing" as the source. It's
good to also list the "date accessed," for internet sources, but I have
not been as diligent with this.
The more genealogy I do, the more I find that little tweaks in my sources
here and there are needed. Just start off entering a source such that
you can find it again in the future. That is the primary goal. Later,
you can develop style changes that help make sources look more uniform
without having to re-enter them all.
Hope this help make you feel a little better! :-)
Gail
www.roots2buds.net
----- Original Message ----- From: "Lee Weed" <[EMAIL PROTECTED]>
To: <[email protected]>
Sent: Saturday, February 11, 2006 12:31 PM
Subject: Re: [LegacyUG] Editing Sources
Gail and Bill,
Thank you for your input, hopefully I'll learn to be a little more
patient when entering information in the future and won't need to do
this again. :-(
Lee
Gail Rich Nestor wrote:
Hi Lee, I recently went back and edited many of my source details to
make them more uniform. I wanted all tombtone data to read the same
(or at least be in a standardized format), and all my personal source
info. to be the same, etc.
If you go to Reports > Books/Other, you will see choice for a Source
Citation Report. You have several options of what to include. I went
back and tagged all sources of a common type (e.g. all census, all
cemeteries, all newspapers, etc.) so I could narrow my focus on just
that one source type. Even so, it can be a lot to read through, but I
saved it as a PDF file and then toggled between the PDF and Legacy and
made the needed changes. In some cases, I printed the report, but most
times it was too long to print.
Use Search and Replace to make the broad changes. Best of luck!
Gail Rich Nestor
Smyrna, Georgia, USA
www.roots2buds.net (you can see my source citations and details here)
"Lee Weed" <[EMAIL PROTECTED]> wrote:
I have been struggling with properly entering source and source detail
information. I would like to go back and review all of my sources and
details to correct my many mistakes. In the source master list it only
lists the sources without any of the detail, is there a way to view a
list of all the people that is linked to a particular source?
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online at http://legacyfamilytree.com/FreeTrip.asp
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