** Changed in: mahara
Status: Fix Committed => Fix Released
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https://bugs.launchpad.net/bugs/1996475
Title:
Allow submissions to create a duplicate page/collection and submit
that leaving the original still editable
Status in Mahara:
Fix Released
Bug description:
## High level functionality summary
When a student submits a portfolio for assessment, a **copy** is made
in their Mahara account, which is submitted rather than the original
portfolio. That copy is available through Mahara.
If the student accidentally deletes the submission link from an
external LTI submission, e.g. Brightspace assignment, before they
submit the assignment, they can return to the Brightspace 'Quicklink
'option and select their portfolio again for submission and a new copy
is made. The previous copy is still available in Mahara, but not shown
to the student in the 'Quicklink' option.
All changes are made on the Mahara side to which parts LTI will 'call'
and how we deal with submissions to ensure that no changes are needed
on the LMS that wouldn't be LTI calls.
## Workflow
1. The student selects portfolio via the Brightspace 'Quicklink' menu.
2. The student confirms that they want to submit the portfolio. The
submission confirmation screen message changes from 'If you submit "Title of
the portfolio" for assessment, you will not be able to edit its content until
marking has finished. Are you sure you want to submit this portfolio now?' to
'If you submit “Title of the portfolio” for assessment, a copy of that
portfolio will be made and submitted. Do not remove the link that is inserted
into the 'Text Submission' box. If you do, select your portfolio again via the
'Quicklink' and submit it again. You can continue working on the portfolio
itself, but changes you make to it will not be reflected in your submitted
portfolio.'
3. Student must click the 'Confirm' button to continue or the 'Cancel' button
to select another portfolio. The following assumes that the student confirmed
the submission.
4. A copy of the portfolio that is being submitted is made without adding a
'Copy of' at the start of the portfolio or a version number at the end to any
page or collection title. Instead, the portfolio title (either title of the
collection if the portfolio is a collection or title of the page if the
portfolio is a single page; pages within a collection do not change their page
title) is appended with '; submitted at DDMMYY, HH:MM', e.g. 'Assessment
portfolio; submitted at 09/09/2022, 11:59'. The short date version is used so
as not to make the title longer than necessary. A suffix is chosen so if
portfolios are all listed in one area, all related portfolios are grouped
together alphabetically.
5. A link to the original portfolio is added to the collection and page
settings to find the original more easily later on. This is similar to the link
added when a template is copied. The same logic will apply, i.e. if the
original still exists, it is linked, if it was deleted, no link will be
provided.
6. The submission copy is flagged as 'Submission' so it can be filtered from
the list of portfolios a student sees on their 'Pages and collections' overview
page and also wherever portfolios are selected for submission so they are not
displayed when viewing portfolios available for submission.
7. On the 'Pages and collections' overview page an option is added to include
submitted portfolios in the display. Per default, they are excluded.
8. Submitted copies behave like submitted portfolios right now: They are
marked in yellow on the 'Pages and collections' overview page and an icon added
to the left of the 'More options' menu to indicate that it's a submission. The
submission time is mentioned in the 'More options' menu. The portfolio cannot
be deleted and artefacts are locked. Page comments are added to this copy and
stay with it. They are not added to the original portfolio. Artefact comments
are visible on other pages when the artefact is added there.
9. When the instructor finished grading and the portfolio is unlocked, it is
still flagged as 'Submission' but is not marked in yellow any more and the
student can remove the 'Submission' flag from the page settings or collection
settings if they want to 'promote' this portfolio to a regular portfolio so
they can continue working on it and maybe even re-submit that copy if the
original already diverged.
10. Submissions that have been returned to the student can be deleted through
the normal deletion process and students can change anything else in them,
including portfolio title, artefacts, etc.
11. Students cannot revoke a submission on their own. However, a site
administrator can do so in Admin menu → Groups → Submissions through the
already established process.
12. When a student exports account information, they can export submitted
portfolios as well. They are listed like any other page or collection.
Notes
* Students can continue working on their original portfolios and change them
whichever way they like. The only limitation is that they can't delete files
that are submitted in the copy or change journal entries that are submitted
etc. However, these can still be removed from the original portfolios or moved
around.
*Instructors do not need to release the portfolio copies. Releasing them
would be beneficial if students changed their original portfolio considerably
but would only need to make a small change on their submitted one to re-submit
it.
* Portfolios cannot be deleted when they are submitted (no change needed as
that is already existing functionality).
## Implementation information
### Submit a portfolio
This assumes portfolios that don't use SmartEvidence or portfolio
completion. These are dealt with separately.
1. When a student submits a portfolio, the technical call changes to not
submit the current portfolio, but to make a copy of that portfolio first and to
submit that copy.
2. The submission locking messages are changed in Brightspace. For LTI
Advantage, it changes from 'If you submit "Title of the portfolio" for
assessment, you will not be able to edit its content until marking has
finished. Are you sure you want to submit this portfolio now?' to 'If you
submit “Title of the portfolio” for assessment, a copy of that portfolio will
be made and submitted. Do not remove the link that is inserted into the 'Text
Submission' box. If you do, select your portfolio again via the 'Quicklink' and
submit it again. You can continue working on the portfolio itself, but changes
you make to it will not be reflected in your submitted portfolio.'
3. A copy is made no matter whether the portfolio is submitted via LTI or via
a group in Mahara so that there is only one submission function to maintain
like right now. This ensures that if a group is used for submissions instead of
the LMS, the workflow is the same.
4. If the portfolio is a collection, the collection title is appended with ';
submitted at [short date, language dependent, and time in hours and minutes]'.
Page titles do not change and don't receive 'Copy of' or 'v. #'.
5. If the portfolio is a single page, the page title is appended with ';
submitted at [short date and time in hours and minutes]' but doesn't receive
'Copy of' or 'v. #'.
6. Any timeline snapshots that are on the original pages are not accessible
on the submission as the submission itself is a snapshot in time. Timeline
snapshots are only available on the original portfolio.
7. The flag 'Submission' is added as a Yes/No switch to the collection
settings if the portfolio is a collection or the page settings if the portfolio
is a single page. The switch is set to 'Yes' and greyed out as long as the
portfolio is an active submission. Once the portfolio was released (and
archived), the switch can be changed to 'No'. That would then turn this
portfolio into a regular one that students can change a needed and submit in
other assignments. **Client customisation**: At this stage, the option
'Submission' is removed / hidden from the settings so that students don't turn
it back into a submission that is not linked anywhere.
8. If the setting stays on 'Yes', students won't be able to edit the content,
therefore making it less likely that they accidentally edit the wrong
portfolio. Only when they switch the toggle to 'No' will the portfolio be moved
into the 'regular' area, and is treated like a not submitted portfolio.
9. Portfolios that are marked as 'Submission' are not displayed in any menus
that show portfolios that are available for submission. This prevents students
from seeing too many copies once old submissions have been released. Only
portfolios that have 'Submission' set to 'No' are shown.
10. As long as a portfolio is marked as 'Submission', a link to the original
portfolio is displayed in the collection and page settings. When the
'Submissions' flag is set to 'No', this connection will be removed.
11. Page comments from the original page come along when a copy is made.
## 'Pages and collections' overview page
1. Besides the yellow indicator and the submission time stamp in the 'More
options' menu on the 'Pages and collections' overview page, which already
exist, an icon is added as secondary indicator that the portfolio is currently
submitted. The same icon is used as for 'Current submissions' in Admin menu →
Groups → Submissions. The icon is an upwards facing arrow (arrow-turn-up from
Font Awesome).
2. Instead of having the yellow background, a portfolio that is still on
'Yes' for the submission receives another colour, e.g. green / grey to indicate
that it has been released, but is not yet a regular portfolio.
3. Per default, submitted portfolios are not displayed and cannot be searched
on. Current submissions can be accessed via the link, e.g. via the Brightspace
assignment, and also in Admin menu → Groups → Submissions → Current
submissions. Portfolios that have been released and archived are accessible in
'Archived submissions' as download. New would be that an administrator who has
access to this page can remove the 'Submission' flag from a portfolio or
multiple portfolios in bulk so students can have access again in case students
do need to continue with a previous submissions, e.g. to make changes and
re-submit the portfolio that has teacher comments on a page or when the
original portfolio has changed.
4. There is an option to show submitted portfolios. It is not ticked by
default so as to hide submitted portfolios. This is not a 'sticky' filter, i.e.
a reload of the page sets it back to the default. That includes portfolios that
have been released, but where the toggle is still on 'Yes' for 'Submission'. A
help icon on the option outlines its significance if a help icon can be placed
there.
5. **Client customisation**: There will be no separate tab on the custom
'Pages and collections' page for submissions to keep them a bit more hidden.
6. The help text behind the icon in the page heading is updated to provide
information on submissions.
## Idea not pursued at this stage: Revoke a portfolio submission
Note: This is not functionality that is to be developed. It is left
here as reference in case it is pursued at a later stage.
Being able to revoke a submission is beneficial so that submissions
don't accumulate over time, especially when numerous submission
attempts are made. Furthermore, they allow artefacts to become
'unsubmitted' again in order to be changed once the correct submission
is done and any false submissions are cleared.
In the 'More options' menu on the 'Pages and collections' overview
page or on any page of the portfolio itself, a student can click the
'Revoke submission' option. When they do, a modal is displayed letting
them know about the consequences. An archive is made automatically
when a student revokes their own submission, no matter whether the
revocation was via LTI or a group in Mahara.
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