Some of the CloudStack Days are collocated with other conferences.
E.g.,
ApacheCon NA & CloudStack Days Austin.
ApacheCon EU & CloudStack Days Budapest
http://events.linuxfoundation.org/events/cloudstack-austin/attend/cloudstack-days-events
Surely your company uses more than one Apache technology? :)
From: Arjan <[email protected] <mailto:[email protected]>>
Reply-To: "[email protected]
<mailto:[email protected]>"
<[email protected] <mailto:[email protected]>>
Date: Thursday, March 5, 2015 at 2:39 PM
To: "[email protected]
<mailto:[email protected]>"
<[email protected] <mailto:[email protected]>>
Subject: Re: CloudStack Conferences
Thanks Seb,
I agree. We wanted to organize ccceu14 again, but the effort on
organizing another 3 day event was too big. Next to that for Amsterdam
we have put in serious money together with Citrix.
So 3 day events work, but you need time and / or funds.
A one day event is much easier. Single track. Smaller location etc etc.
I am in favor of the hybrid approach though, but most likely the 1 day
events will happen more. Maybe it is even an option to do the devops
days approach. Every city can organize one as a sort of franchise model.
Arjan
On 5 mrt. 2015, at 10:00, Sebastien Goasguen <[email protected]
<mailto:[email protected]>> wrote:
Morning folks,
This is a good point, however like Chip mentioned we would need
sponsors.
Organizing a 3 day event is a big task, you need to find a
location that suits people, you need to pay for that location, you
need a program, you need attendance, you need sponsors etc.
For Amsterdam, Schuberg took the lead role. Citrix was the main
financial backer with Schuberg. I believe it basically took ~3
people full time from Schuberg for several months to organize
things the way it was, plus a lot of time and energy from other
folks to get sponsors, drive attendance etc. The event cost ~200k
euros and was in the black at the end (no secret there).
For Denver and Budapest we aligned with the ASF and leveraged the
Linux Foundation to do the logistics and help get sponsors. It
worked out but it is still a lot of effort to get the program
together, help LF reach out to sponsors etc. As a side note, even
though these were 3 day events, lots of folks arrive on tutorial
day, spend the keynote day and leave at night or in the morning.
That's why I pushed for a poster session at the end of Budapest,
because typically folks leave before and we end up with semi empty
sessions in the last afternoon.
The bottom line is that it is a question of cost, attendance, who
takes the lead in planning and what does the event look like. We
could organize three day events much cheaply. Something that comes
to mind is configuration management camp in Ghent. It drives 400
people, is hosted at the university. There is almost no
sponsors/booth, no signage, no video recording, very little lunch
etc. But if we want something like Denver or Budapest, we are
looking at 6 figures plus the human investment.
CloudStack is a brand owned by this community, so anyone here is
free and should feel entitled to organize its own CloudStack Day
close to home. Norway, India etc. It could be a 30 people event or
it could grow into its own 300/500 people event. The Japanese
community for example organizes CloudStack Japan on their own and
drives 500 people.
Now all these 1 day events are co-located (before, after or
during) the linuxcon events (cloud open, KVM forum, Xen summit,
Kernel summit etc). So I am sure you can justify going for 3 days,
attend the other LF events and attend the CloudStack day. I do
think there is better alignment with LF events than with other ASF
projects. Sadly the Apachecon itself is not a large conference,
and I don't think we got the cross-pollination we were hoping. LF
events are much bigger (Dusseldorf in the fall was 1,500 people).
The risk I do see with 1 day event is that we get fragmented and
that we don't see each other that often.
To conclude, it is key that everyone on our lists feels entitled
to do things and take the lead. In some sense there is no such
thing as us vs. "the organizers". We are all the organizers of
these conferences. It is a matter of who has the time and the will
to step up and lead these events (1 or 3 days ) and who will attend.
-If you have the time, can you take the lead and organize another
1 day event closer to home ?
-If you have time, can you take the lead on one of those scheduled
events and take on the program planning ?
-If you have funds, can you sponsor the event ?
-if you have space, can you donate it for an event ?
-sebastien
On Mar 5, 2015, at 2:01 AM, Erik Weber <[email protected]
<mailto:[email protected]>> wrote:
On Thu, Mar 5, 2015 at 3:45 AM, ilya musayev
<[email protected]
<mailto:[email protected]>> wrote:
Am i right in assuming that we no longer going to have 3 day
long conferences and instead 5 separate cloudstack day events?
It does makes sense as it helps with awareness, but..
Looking at it from my employers side, as well as my personally
- its a bit hard to justify a trip for just one day :( On
average, a person would have to travel a night before and
leave a day later to make the most of it. That is 2 days spent
in transit to attend 1 day event.
Lets see how this works out, but i really think we need at
least 1 event that is longer than a day - so we can have a
community get together that many would be able to attend.
I must agree.
Unless you live near one of the airline hubs you'll most
likely have to travel three days anyway.
In my case I have to travel the night before to get there
before 1PM, and as anyone would want to attend the night
events (that's usually where I personally get most out of the
conference) I have stay a night longer.
Justifying a three day trip to attend a one day event is
significantly harder than justifying a four day (we usually
arrive a bit later on the first day) trip to attend a three
day event.
--
Erik
