There has been a fair amount of discussion of electronic records management in the museum archives world in recent years. Below are a few reports on initial projects. MFAH is in the implementation phase at this point, I believe, and has identified a software package that they believe will work. Here at Brooklyn, we've taken some simple, common sense steps -- setting up a dedicated Archives drive on the network, circulating file management guidelines, and establishing a procedure for submitting electronic records to the Archives. (Both the MFAH and BM projects were supported by NHPRC grants.)
The ERM projects generally take a broader view than just exhibition-related media, but those types of materials are certainly included. As a former archivist and now digital collections manager, I can see the potential of a solution the incorporates initial management in a DAM or content management system with eventual migration to a parallel archival system. This could be useful for candid photography as well -- at some point it goes from active to archives. (Cleveland, MFA Houston -- p. 12) http://www.archivists.org/saagroups/museum/newsletter/current/pdfs/MAS_newsletter_Winter_2013.pdf (Brooklyn Museum -- p.1) http://www.archivists.org/saagroups/museum/newsletter/current/pdfs/MAS_newsletter_Summer_2012.pdf (VMFA -- p.1) http://www.archivists.org/saagroups/museum/newsletter/current/pdfs/MAS_newsletter_2010_winter.pdf Deborah Wythe Brooklyn Museumdeborahwythe at hotmail.com > From: BarbaraP at PHM.GOV.AU > To: mcn-l at mcn.edu > Date: Sun, 14 Jul 2013 23:42:19 +0000 > Subject: Re: [MCN-L] Managing retention of digital projects > > I'd like to put in a 'me too' for this one. I know we can archive most things > in the Narratives module in our EMu system, with attached multimedia files, > but I know there are other possibilities for knowledge capture and content > management. Keen to hear. > > Barbara Palmer > > Barbara Palmer > Registrar, Collection Information, > Registration > Powerhouse Museum > 500 Harris Street, Ultimo, Sydney, NSW 2007 Australia > T +61 2 92170453 > W http://www.powerhousemuseum.com > > > This email plus any attachments to it are confidential and may be privileged. > Any unauthorised use is strictly prohibited. If you receive this email in > error, please delete it and any attachments. > > -----Original Message----- > From: mcn-l-bounces at mcn.edu [mailto:mcn-l-bounces at mcn.edu] On Behalf Of > Perian > Sent: Monday, 15 July 2013 3:51 AM > To: Museum Computer Network Listserv > Subject: [MCN-L] Managing retention of digital projects > > Something I've been trying to wrap my head around lately is what happens with > all of the mobile tours, old exhibition websites, PSD and InDesign projects, > Final Cut Project files, gallery kiosk displays, touchtable, etc. once we're > done with them. It seems to me that we're the one industry, with the > exception, perhaps, of theme parks and space programs, that has such a wide > variety of outputs and use so many different technologies. > > So how do you all manage this stuff? Images, audio, video, and documents are > easy, but everything else seems a lot harder. Is there software out there > that allows you to keep track of all of it? Does it just get linked into a > project management software, with the hope we'll be able to open it in 5 > years? I know we can link them into our DAMS, and maybe that's the best > solution, but I'm wondering if there are other dedicated types of software > that can help us manage these many different filetypes, and maybe allow us to > link in emulators. > > Any ideas or experiences of your own workflows would be greatly appreciated. > > Thanks, > > ~Perian > _______________________________________________ > You are currently subscribed to mcn-l, the listserv of the Museum Computer > Network (http://www.mcn.edu) > > To post to this list, send messages to: mcn-l at mcn.edu > > To unsubscribe or change mcn-l delivery options visit: > http://mcn.edu/mailman/listinfo/mcn-l > > The MCN-L archives can be found at: > http://toronto.mediatrope.com/pipermail/mcn-l/ > _______________________________________________ > You are currently subscribed to mcn-l, the listserv of the Museum Computer > Network (http://www.mcn.edu) > > To post to this list, send messages to: mcn-l at mcn.edu > > To unsubscribe or change mcn-l delivery options visit: > http://mcn.edu/mailman/listinfo/mcn-l > > The MCN-L archives can be found at: > http://toronto.mediatrope.com/pipermail/mcn-l/
