Hi. I agree that it would be powerful to have a single click in a task that would create a reply to the email from which the task was created. I also agree that if your email is Outlook and you drag messages to MLO and use only one computer there's a good chance that this will work. I'm not certain, but it may be necessary for the link to work, that the message remain in the Outlook folder (eg Inbox) where it was stored when the link was created. I didn't study it, but I believe there were times when I dragged a message from Inbox to MLO and then moved the message to a different folder in Outlook, after which the link did not work.
I don't use the links much because I am often on some system other than the one where Outlook lives, such as my Android phone, and because even on the same computer the links often don't work (I think, because of the folder issue described above). If I were an investor in MLO, before sanctioning work to create the single-click-reply scenario described above, I would want a better understanding of current and future market share for outlook.exe - although past market share was clearly compelling. You wrote " I wish MLO actually attached the whole email to the note." - I agree. The most powerful thing about it would be MLO support for attachments. Often, for me, the fastest way to capture a task that needs to be addressed in the future is to take a picture of it. Those tasks all go to Evernote instead of MLO because Evernote attaches the picture. Your questions: 1. I never empty my outlook deleted (or sent) items - I send them to archive after a few months and roll to a new archive a couple times per year. If I actually need to retrieve a message from a task, I would note the date and time from the MLO note text, then open the appropriate Outlook folder, scroll to the desired date/time and open the message/ In practice I do this seldom, I'm more likely to compose a new email to the address that I find in the MLO note, and say, "Dear Kitus, in your email of Aug. 10 you asked . . .etc" - Like I said, a one-button reply would be nice but there's other stuff that's more important. 2. Yes, I'm talking about the Outlook follow-up flag. I added the column to my inbox view, so a click (or two) on the column header sorts the inbox with the flagged items at the bottom, and a single click in this column for any message turns on the flag. There's nothing special about the flag, there are a lot of other fields in outlook, like importance or category that could be used to quickly click a message and make it drop to the bottom. Also, you are right, I do not drag my messages to MLO till I've disposed of everything else. Here's why that's important to me: I have the ability to spend the whole day at the keyboard reading and replying to emails, Google+ posts, and whatnot. With this routine, I do that in the morning, come to a point where it's done, and go to something else. If my self-discipline holds at all well, I will not end up in my Outlook inbox again until the next morning. -Dwight -----Original Message----- From: mylifeorganized@googlegroups.com [mailto:mylifeorganized@googlegroups.com] On Behalf Of kitus Sent: Wednesday, August 15, 2012 11:23 AM To: mylifeorganized@googlegroups.com Subject: [MLO] Re: MLO syncing over Cloud sync and Dropbox on two computers - emails on Outlook Hello there, I thank you for taking the time to provide the details on how you process your inbox. Please, let me ask you a couple a questions so I get the whole picture if I may. First, when you want to respond to the original mail let's assume the link does not work. What do you do then? Do you simply perform a search on the email client? I find it so powerful that when I request something to somebody, I then drag my own email to a specific folder which I know will make the new task inherit context such as @wait, #Person... Immediately then I set a reminder for when I want to be reminded to do follow-up on the requested action, and when the time is over (reminder goes off), I simply click on the link and respond to my own email demanding a response. Ain't that powerful?? I honestly think it is... If I can't quickly find my original mail, the whole process gets a little less pro, right? You are right tough, the most import thing is that an action gets created on the fly, I agree on that. Second, could you please give a little more detail on how you process your mails? If I understood it correctly, you don't drag your emails into MLO until you have not cleared out the ones which arent actionable, am I wrong? When you say you flag your emails, do you mean you add this red Outlook icon named follow-up, or are you using any sort of flaggin that i don't know? Thanks a lot in advance. I wish MLO actually attached the whole email to the note. That would be extremely powerful. 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