This is an automated email from the ASF dual-hosted git repository.
liuhongyu pushed a commit to branch master
in repository https://gitbox.apache.org/repos/asf/hertzbeat.git
The following commit(s) were added to refs/heads/master by this push:
new 5e1460bf29 docs: update invitation email template (#3975)
5e1460bf29 is described below
commit 5e1460bf299da46a1bba33453e4293e33e6711a6
Author: Tomsun28 <[email protected]>
AuthorDate: Fri Jan 16 09:10:51 2026 +0800
docs: update invitation email template (#3975)
---
home/docs/community/new_committer_process.md | 20 ++++---
home/docs/community/new_pmc_member_process.md | 64 +++++++++++++++-------
.../current/community/new_committer_process.md | 19 ++++---
.../current/community/new_pmc_member_process.md | 64 +++++++++++++++-------
4 files changed, 110 insertions(+), 57 deletions(-)
diff --git a/home/docs/community/new_committer_process.md
b/home/docs/community/new_committer_process.md
index 01a5583ebf..6d7525c181 100644
--- a/home/docs/community/new_committer_process.md
+++ b/home/docs/community/new_committer_process.md
@@ -137,20 +137,21 @@ The vote is ***successful/not successful***
### Committer Invite Template
```text
-To: ${NEW_COMMITTER_EMAIL}
+To: [email protected]
Cc: [email protected]
-Subject: Invitation to become HertzBeat committer: ${NEW_COMMITTER_NAME}
+Subject: Invitation to become HertzBeat committer: [Candidate Name]
+
```
```text
-Hello ${NEW_COMMITTER_NAME},
+Hello [Candidate Name],
The HertzBeat Project Management Committee (PMC)
-hereby offers you committer privileges to the project.
+hereby offers you committer privileges to the project
-These privileges are offered on the understanding that
-you'll use them reasonably and with common sense.
-We like to work on trust rather than unnecessary constraints.
+These privileges are offered on the understanding that you'll use them
+reasonably and with common sense. We like to work on trust
+rather than unnecessary constraints.
Being a committer enables you to more easily make
changes without needing to go through the patch
@@ -166,6 +167,8 @@ contributor, participating as you do now.
This personal invitation is a chance for you to accept or decline in private.
Please let us know in reply to this message whether you accept or decline.
+Also, please refrain from sharing that you were invited before the official
+announcement by the PMC.
If you accept, you will need an Apache account (id) with privileges.
Please follow these instructions.
@@ -200,7 +203,7 @@ B. If there is not already an ICLA on file, you need to
submit an ICLA:
that should be kept private.
3. When you complete the ICLA form, be sure to include in the form
- the Apache [Project] project and choose a
+ the Apache HertzBeat project and choose a
unique Apache ID. Look to see if your preferred
ID is already taken at
https://people.apache.org/committer-index.html
@@ -210,7 +213,6 @@ B. If there is not already an ICLA on file, you need to
submit an ICLA:
When recording of your ICLA is noted, you will
receive a follow-up message with the next steps for
establishing you as a committer.
-
```
### Committer Accept Template
diff --git a/home/docs/community/new_pmc_member_process.md
b/home/docs/community/new_pmc_member_process.md
index c1093dbe30..6a9eac4bde 100644
--- a/home/docs/community/new_pmc_member_process.md
+++ b/home/docs/community/new_pmc_member_process.md
@@ -127,18 +127,18 @@ Subject: Invitation to become HertzBeat PMC member:
${NEW_PMC_NAME}
```
```text
-Hello ${NEW_PMC_NAME},
+Hello [Candidate Name],
The HertzBeat Project Management Committee (PMC)
-hereby offers you committer privileges to the project
-as well as membership in the PMC.
-These privileges are offered on the understanding that
-you'll use them reasonably and with common sense.
-We like to work on trust rather than unnecessary constraints.
+hereby offers you PMC members privileges to the project
+These privileges are offered on the understanding that you'll use them
+reasonably and with common sense. We like to work on trust
+rather than unnecessary constraints.
-Being a PMC member enables you to guide the direction of the project.
+Being a PMC member enables you
+to guide the direction of the project.
-Being a PMC member does not require you to
+Being a committer does not require you to
participate any more than you already do. It does
tend to make one even more committed. You will
probably find that you spend more time here.
@@ -146,30 +146,54 @@ probably find that you spend more time here.
Of course, you can decline and instead remain as a
contributor, participating as you do now.
-A. This personal invitation is a chance for you to
-accept or decline in private. Either way, please
-let us know in reply to the [email protected]
-address only.
+This personal invitation is a chance for you to accept or decline in private.
+Please let us know in reply to this message whether you accept or decline.
+Also, please refrain from sharing that you were invited before the official
+announcement by the PMC.
-B. If you accept, the next step is to register an iCLA:
- 1. Details of the iCLA and the forms are found
+If you accept, you will need an Apache account (id) with privileges.
+Please follow these instructions.
+
+A. If you already have an ICLA on file:
+
+ 1. If you already have an Apache account, let us know your id and we
+will grant you privileges on the project repositories.
+
+ 2. If you have previously sent an ICLA, let us know the email address
+and public name used on the ICLA and your preferred Apache id, and
+we will request your account.
+
+ 3. If the email address on the previously submitted ICLA is no longer
+valid, let us know the email address and public name used on the new ICLA,
+and your preferred Apache id. Continue to step B below and file your new ICLA.
+
+Look to see if your preferred ID is already taken at
+https://people.apache.org/committer-index.html
+
+B. If there is not already an ICLA on file, you need to submit an ICLA:
+
+ 1. Details of the ICLA and the forms are found
through this link: https://www.apache.org/licenses/#clas
2. Instructions for its completion and return to
the Secretary of the ASF are found at
- https://www.apache.org/licenses/#submitting
+ https://www.apache.org/licenses/contributor-agreements.html#submitting
+
+ Do not copy the project or any other individual on your message
+ to Secretary, as the form contains Personally Identifiable Information
+ that should be kept private.
- 3. When you transmit the completed iCLA, request
- to notify the Apache HertzBeat and choose a
+ 3. When you complete the ICLA form, be sure to include in the form
+ the Apache HertzBeat project and choose a
unique Apache ID. Look to see if your preferred
ID is already taken at
https://people.apache.org/committer-index.html
This will allow the Secretary to notify the PMC
- when your iCLA has been recorded.
+ when your ICLA has been recorded.
-When recording of your iCLA is noted, you will
+When recording of your ICLA is noted, you will
receive a follow-up message with the next steps for
-establishing you as a PMC member.
+establishing you as a PMC.
```
### PMC member Accept Template
diff --git
a/home/i18n/zh-cn/docusaurus-plugin-content-docs/current/community/new_committer_process.md
b/home/i18n/zh-cn/docusaurus-plugin-content-docs/current/community/new_committer_process.md
index ce3ef12ee5..aee0552858 100644
---
a/home/i18n/zh-cn/docusaurus-plugin-content-docs/current/community/new_committer_process.md
+++
b/home/i18n/zh-cn/docusaurus-plugin-content-docs/current/community/new_committer_process.md
@@ -134,20 +134,21 @@ The vote is ***successful/not successful***
### Committer邀请模板
```text
-To: ${NEW_COMMITTER_EMAIL}
+To: [email protected]
Cc: [email protected]
-Subject: Invitation to become HertzBeat committer: ${NEW_COMMITTER_NAME}
+Subject: Invitation to become HertzBeat committer: [Candidate Name]
+
```
```text
-Hello ${NEW_COMMITTER_NAME},
+Hello [Candidate Name],
The HertzBeat Project Management Committee (PMC)
-hereby offers you committer privileges to the project.
+hereby offers you committer privileges to the project
-These privileges are offered on the understanding that
-you'll use them reasonably and with common sense.
-We like to work on trust rather than unnecessary constraints.
+These privileges are offered on the understanding that you'll use them
+reasonably and with common sense. We like to work on trust
+rather than unnecessary constraints.
Being a committer enables you to more easily make
changes without needing to go through the patch
@@ -163,6 +164,8 @@ contributor, participating as you do now.
This personal invitation is a chance for you to accept or decline in private.
Please let us know in reply to this message whether you accept or decline.
+Also, please refrain from sharing that you were invited before the official
+announcement by the PMC.
If you accept, you will need an Apache account (id) with privileges.
Please follow these instructions.
@@ -197,7 +200,7 @@ B. If there is not already an ICLA on file, you need to
submit an ICLA:
that should be kept private.
3. When you complete the ICLA form, be sure to include in the form
- the Apache [Project] project and choose a
+ the Apache HertzBeat project and choose a
unique Apache ID. Look to see if your preferred
ID is already taken at
https://people.apache.org/committer-index.html
diff --git
a/home/i18n/zh-cn/docusaurus-plugin-content-docs/current/community/new_pmc_member_process.md
b/home/i18n/zh-cn/docusaurus-plugin-content-docs/current/community/new_pmc_member_process.md
index b7cd8435e7..c6a0b69378 100644
---
a/home/i18n/zh-cn/docusaurus-plugin-content-docs/current/community/new_pmc_member_process.md
+++
b/home/i18n/zh-cn/docusaurus-plugin-content-docs/current/community/new_pmc_member_process.md
@@ -128,18 +128,18 @@ Subject: Invitation to become HertzBeat PMC member:
${NEW_PMC_NAME}
```
```text
-Hello ${NEW_PMC_NAME},
+Hello [Candidate Name],
The HertzBeat Project Management Committee (PMC)
-hereby offers you committer privileges to the project
-as well as membership in the PMC.
-These privileges are offered on the understanding that
-you'll use them reasonably and with common sense.
-We like to work on trust rather than unnecessary constraints.
+hereby offers you PMC members privileges to the project
+These privileges are offered on the understanding that you'll use them
+reasonably and with common sense. We like to work on trust
+rather than unnecessary constraints.
-Being a PMC member enables you to guide the direction of the project.
+Being a PMC member enables you
+to guide the direction of the project.
-Being a PMC member does not require you to
+Being a committer does not require you to
participate any more than you already do. It does
tend to make one even more committed. You will
probably find that you spend more time here.
@@ -147,30 +147,54 @@ probably find that you spend more time here.
Of course, you can decline and instead remain as a
contributor, participating as you do now.
-A. This personal invitation is a chance for you to
-accept or decline in private. Either way, please
-let us know in reply to the [email protected]
-address only.
+This personal invitation is a chance for you to accept or decline in private.
+Please let us know in reply to this message whether you accept or decline.
+Also, please refrain from sharing that you were invited before the official
+announcement by the PMC.
-B. If you accept, the next step is to register an iCLA:
- 1. Details of the iCLA and the forms are found
+If you accept, you will need an Apache account (id) with privileges.
+Please follow these instructions.
+
+A. If you already have an ICLA on file:
+
+ 1. If you already have an Apache account, let us know your id and we
+will grant you privileges on the project repositories.
+
+ 2. If you have previously sent an ICLA, let us know the email address
+and public name used on the ICLA and your preferred Apache id, and
+we will request your account.
+
+ 3. If the email address on the previously submitted ICLA is no longer
+valid, let us know the email address and public name used on the new ICLA,
+and your preferred Apache id. Continue to step B below and file your new ICLA.
+
+Look to see if your preferred ID is already taken at
+https://people.apache.org/committer-index.html
+
+B. If there is not already an ICLA on file, you need to submit an ICLA:
+
+ 1. Details of the ICLA and the forms are found
through this link: https://www.apache.org/licenses/#clas
2. Instructions for its completion and return to
the Secretary of the ASF are found at
- https://www.apache.org/licenses/#submitting
+ https://www.apache.org/licenses/contributor-agreements.html#submitting
+
+ Do not copy the project or any other individual on your message
+ to Secretary, as the form contains Personally Identifiable Information
+ that should be kept private.
- 3. When you transmit the completed iCLA, request
- to notify the Apache HertzBeat and choose a
+ 3. When you complete the ICLA form, be sure to include in the form
+ the Apache HertzBeat project and choose a
unique Apache ID. Look to see if your preferred
ID is already taken at
https://people.apache.org/committer-index.html
This will allow the Secretary to notify the PMC
- when your iCLA has been recorded.
+ when your ICLA has been recorded.
-When recording of your iCLA is noted, you will
+When recording of your ICLA is noted, you will
receive a follow-up message with the next steps for
-establishing you as a PMC member.
+establishing you as a PMC.
```
### PMC成员接受模板
---------------------------------------------------------------------
To unsubscribe, e-mail: [email protected]
For additional commands, e-mail: [email protected]
