I haven't done this on my own yet, but in theory another option to consider is to (this depends on what email server you use):
1. Set moderation requirement on the "all staff mailing list" so someone has to "approve" all messages. Specific trusted people would not be moderated though so important items can still go through immediately. 2. Prevent users from expanding the distribution list (another option would be to could consider creating a contact that points to a hidden distribution list). 3. Limit the number of recipients in the "To" field from the email server so that someone doesn't pick every person from the address book. However, depending on the type of business, this may pose a problem for businesses who routinely send email to larger lists of people. Of course if management isn't on board, then as it was mentioned earlier, it's a losing battle. -Aakash From: John Cook [mailto:john.c...@pfsf.org] Sent: Friday, January 25, 2013 6:52 AM To: NT System Admin Issues Subject: RE: Limiting who can send all-staff e-mails It's kind of an all or nothing proposition http://blogs.technet.com/b/exchange/archive/2009/09/29/3408403.aspx John W. Cook Network Operations Manager Partnership For Strong Families 5950 NW 1st Place Gainesville, Fl 32607 Office (352) 244-1610 Cell (352) 215-6944 MCSE, MCP+I, MCTS, CompTIA A+, N+, VSP4, VTSP4 From: Andrew S. Baker [mailto:asbz...@gmail.com] Sent: Friday, January 25, 2013 9:43 AM To: NT System Admin Issues Subject: Re: Limiting who can send all-staff e-mails There's no link to cure that problem. I wouldn't worry about solving it if they aren't interested in solving it. Just calculate the space consumption that is involved and see if that is significant enough for discussion. It will change as soon as someone in management is impacted. ASB http://XeeMe.com/AndrewBaker<http://xeeme.com/AndrewBaker> Providing Virtual CIO Services (IT Operations & Information Security) for the SMB market... On Fri, Jan 25, 2013 at 7:11 AM, James Rankin <kz2...@googlemail.com<mailto:kz2...@googlemail.com>> wrote: If they can't see why it's a bad idea from that sort of thing, then....you're up against it On 25 January 2013 11:56, David Lum <david....@nwea.org<mailto:david....@nwea.org>> wrote: Nope, that already happens, and we have employees that REPLY ALL to those.. From: kz2...@googlemail.com<mailto:kz2...@googlemail.com> [mailto:kz2...@googlemail.com<mailto:kz2...@googlemail.com>] Sent: Friday, January 25, 2013 3:43 AM To: NT System Admin Issues Subject: Re: Limiting who can send all-staff e-mails Just wait till someone forwards a joke or scam report to your entire staff, or asks for someone to move their car. That should do it. Sent from my Blackberry, which may be an antique but delivers email RELIABLY ________________________________ From: David Lum <david....@nwea.org<mailto:david....@nwea.org>> Date: Fri, 25 Jan 2013 11:14:36 +0000 To: NT System Admin Issues<ntsysadmin@lyris.sunbelt-software.com<mailto:ntsysadmin@lyris.sunbelt-software.com>> ReplyTo: "NT System Admin Issues" <ntsysadmin@lyris.sunbelt-software.com<mailto:ntsysadmin@lyris.sunbelt-software.com>> Subject: Limiting who can send all-staff e-mails Does anyone have some links I can use to demonstrate to management why it's a bad idea to allow any of our 600 employees to send e-mails to "all staff"? David Lum Sr. Systems Engineer // NWEATM Office 503.548.5229<tel:503.548.5229> // Cell (voice/text) 503.267.9764<tel:503.267.9764> ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe ntsysadmin -- James Rankin Technical Consultant (ACA, CCA, MCTS) http://appsensebigot.blogspot.co.uk ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe ntsysadmin ~ Finally, powerful endpoint security that ISN'T a resource hog! ~ ~ <http://www.sunbeltsoftware.com/Business/VIPRE-Enterprise/> ~ --- To manage subscriptions click here: http://lyris.sunbelt-software.com/read/my_forums/ or send an email to listmana...@lyris.sunbeltsoftware.com<mailto:listmana...@lyris.sunbeltsoftware.com> with the body: unsubscribe ntsysadmin ________________________________ CONFIDENTIALITY STATEMENT: The information transmitted, or contained or attached to or with this Notice is intended only for the person or entity to which it is addressed and may contain Protected Health Information (PHI), confidential and/or privileged material. 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