Hey Oliver,
On Sep 25, 2012, at 8:02 AM, Oliver-Rainer Wittmann wrote:
> Hi Chris,
>
> again Thanks for your feedback.
Same to you! Comments below:
>> [..snip..]
>> Well I think the point is that I need something to appear in Bills/received/
>> in order to pay something. So, IOW, RE:
>> travel grants and so forth, we can offer to use our money to reimburse
>> things like airfare, or hotel, or, we probably
>> can figure out a way to simply send $$$ to someone, but we'd need payment
>> information for them somehow that
>> would probably best fit into the workflow to show up in ./Bills/received
>> (even if it's not a bill, and simply a "request
>> to pay"). That way the President can review it, approve it, and then I or
>> Sam Ruby (Asst Treasurer) can pay it.
>>
>> Make sense?
>
> I am somehow believing that I know how the spending is working and what are
> the preconditions and the needs. But I am not 100% sure.
> Thus, let me allow to present my concrete idea, which I have in mind:
> <my idea>
> When a certain travel expense subsidy application has been accepted, we will
> ask the person to provide corresponding payment information to Treasurer@
> list.
> Treasurer@ list can receive confirmation from ooo-dev that the person's
> application has been accepted for amount 300 EUR or 600 EUR. Thus, an entry
> into the "received" folder can be created.
Sounds right.
> On the ApacheCon EU 2012 the person comes to a Treasurer@ or selected ooo-dev
> representative to confirm that she/he is attending and that she/he has spent
> certain travel expenses. Treasurer@ or selected ooo-dev rep. can then approve
> the payment --> formerly created entry is moved from "received" folder to
> "approved" folder.
Yep. Sounds good to me, and sounds like Ross as the EVP thinks this is fine
too. You may want to add a CC to president@ and operations@ to keep
them in the loop in addition to sending to treasurer@.
> The Treasurer@ pays the 300 EUR resp. 600 EUR according to the payment
> information --> entry is moved from "approved" to "paid".
> </my idea>
Yep that works.
>
> Is something like this or similar working?
You got it!
> As far as I understood we need the following:
> - an accepted application ("full name" and "amount" from the granting
> process) and payment information for an entry in "received".
> - confirmation that travel expenses are spent for ApacheCon EU 2012 to get
> the entry into "approved".
>
> Do I have the correct understanding?
>
Yep! Thanks for the concrete description.
Cheers,
Chris
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Chris Mattmann, Ph.D.
Senior Computer Scientist
NASA Jet Propulsion Laboratory Pasadena, CA 91109 USA
Office: 171-266B, Mailstop: 171-246
Email: [email protected]
WWW: http://sunset.usc.edu/~mattmann/
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Adjunct Assistant Professor, Computer Science Department
University of Southern California, Los Angeles, CA 90089 USA
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