Hi Joy, Sorry to hear about your data woes. As far as items attached to the wrong record, sometimes a few items will go astray during migration. The best thing to do is to transfer the item to the correct bib record.
Transferring items (moving an item from one bib record to another) is pretty easy, but unfortunately there are a lot of basic tasks like this that still haven't made it to the official documentation. We have a lot of these processes in our docs at Indiana, though. Some of this info is local to us, and right now most of it for 1.6, but it should give you some help. Here's all of our cataloging documentation: http://www.in.gov/library/3381.htm Chapter 10 covers transferring items. http://www.in.gov/library/files/Cataloging_Training_Manual_Chapter10.pdf Chapter 22 covers dealing with Pre-Cats. Specifically, check out page 22.11 for transferring pre-cat items to a bibliographic record. You could transfer your pre-cat item to your quick and dirty record, and then delete the place holder barcode. At that point you can overlay or edit the quick and dirty record. http://www.in.gov/library/files/Cataloging_Training_Manual_Chapter22.pdf I hope this is helpful, and this type of question is welcome over on the Cataloging List, as well. Sarah Childs Senior Cataloger Hussey-Mayfield Memorial Public Library 250 North Fifth Street Zionsville, IN 46077 317-873-3149 x13330 sar...@zionsville.lib.in.us > Hi All, > I hope someone can help us, we're relatively new to evergreen, and > have had > a hard time. We have had evergreen for about two years now, but > experienced > a server crash that took all our data last fall. We're still > cleaning up > from this disaster, and running into some strange situations. > We've been > live again since mid-january, and are essentially > inventory-scanning every > item in the collection, as the old database that we had to go back > to was 2 > years old and was missing quite a bit of data itself. > That said, we have a couple of issues that I think are related. > In one case we have a book, The backyard Berry Book by Stella > Otto, which > has no bib record in the system when you search for it by title. However, > it does show up when you scan the barcode, but attached to a > different bib > record, one for an entirely different book. Strangely enough, with > the > correct author, Otto. > > In another case we have a quick-and-dirty record entered into the > system > with a placeholder barcode, so that patrons could see that we do indeed own > that item. However, when the item actually comes to us and we scan > it, it > shows up as mis-scanned or not cataloged. We then enter some basic > info > like title and author (through the pre-cat process) and allow the > patron to > check the item out. This invalidates the barcode on the item, so that we > have to then totally re-catalog that item and replace the barcode. > None of > this connects the quick-and-dirty record to the item, so we then might have > a minimal record (author, title) for that item, but it needs to be > found > and attached to the correct bib record. When these items are > returned the > system tells us that they need to be routed to cataloging, which is fine. > However we don't really know how to fix this without having to > replace the > barcode or throw out everything related to the title and start > from > scratch. > > What we have been doing so far when we find these things is to > delete the > quick-and-dirty record, delete the pre-cat record, and start > afresh. This > is a lot of work, and we're wondering if there's a better process > we could > be using. > We also don't have any idea how to remove an item record from one > bib > record and attach it to a different bib record, which would solve > a lot of > these issues I think. > If anyone is willing to help us out with this we would be forever > in your > debt. > Thanks so much for reading this far. > Joy > > > > > -- > Joy Wandrey > Director > Washington County Public Library > 210 E. Main Street > Springfield, KY 40069 > 859-336-7655 > fax 859-336-0256 > jwand...@washingtonkylibrary.org > h...@washingtonkylibrary.org > > > > Disclaimer: Inclusion of information in an e-mail discussion list > message > should not be construed as an endorsement by the Washington County > Public > Library. Opinions or points of view expressed in an e-mail > discussion list > message are those of the contributor and do not necessarily > reflect those > of the Washington County Public Library. This message is intended > only for > those to whom it is addressed, if you have received this message in error > please delete it immediately. > -------------- next part -------------- > An HTML attachment was scrubbed... > URL: > <http://libmail.georgialibraries.org/pipermail/open-ils-general/attachments/20120502/f0aba6d6/attachment.htm> > > End of Open-ils-general Digest, Vol 71, Issue 13 > ************************************************ > > -- > This message has been scanned for viruses and > dangerous content by MailScanner, and is > believed to be clean. > >