Hi Mary,Our libraries are seeing the EDI messages on the PO. There is a number next to the "EDI Messages" line on the PO (see attached image). When you click it, you can view the order sent and order response messages associated with that PO.
I checked with one of our acquisitions people on back ordered titles. With Baker & Taylor, a back ordered response is automatically changing the status of the copy to cancelled. However, this does not happen at the line item level, and you need to click through to the copies to see that it has been cancelled with a reason of back ordered. The system also automatically disencumbers the funds and deletes the copy from the system. She also said that back orders from Ingram are not changing the copy's status.
Ideally, it would be great if back ordered items had its own status rather than using a cancelled status since, in many cases, the order will ultimately be shipped. See https://bugs.launchpad.net/evergreen/+bug/1029591. Also, we would love to see the line items display as cancelled (or back ordered) on the PO when all associated copies have a cancelled status so that it is easier to identify which titles need to be re-ordered. See https://bugs.launchpad.net/evergreen/+bug/978095.
Kathy Kathy Lussier Project Coordinator Massachusetts Library Network Cooperative (508) 343-0128 [email protected] Twitter: http://www.twitter.com/kmlussier On 11/2/2012 1:39 PM, Mary Llewellyn wrote:
Hi all,We have one library currently using EDI from Evergreen to transmit their files to Baker & Taylor. When I look at one of their POs, I can see the EDI message for the order going out, but I don't see a response associated for that PO. When I go to Admin/Server Administration/Acquisitions/EDI Messages, I find a processed ORDRSP that contains titles matching the original PO. I thought I would be able to see this from the PO. Why don't I? And is the response supposed to take any action for the lineitems, such as marking back ordered titles? If not, what purpose does the response file serve?All the documentation says is "The EDI messages screen displays all incoming and outgoing messages between the library and the vendor." I hope someone can tell me more to flesh out my knowledge of what is supposed to be happening.Thanks, Mary Mary Llewellyn Database Manager Bibliomation, Inc. Middlebury, CT [email protected] <mailto:[email protected]>
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