Dan & Ralph Fink (OS facilitator), I can feel the spirit of invitation of a wonderful host team. And now the only thing that remains is to "be prepared to be surprised!"
Suzanne On Thu, Sep 22, 2011 at 11:40 PM, Daniel Mezick <[email protected]>wrote: > On 9/29 in Boston, we (Agile Boston) are producing an event called Agile > Day 2011 Boston. We have about 250 people coming. > > See http://newtechusa.net/user-groups/ma/agileday2011/ > > The event includes an Open Space in the afternoon. We are planning full > proceedings. The proceedings are to be delivered in PDF format not later > than 48 hours after the event. > > We are taking a shot at experimenting with some small improvements that may > prove useful for OST practitioners. > > Here is the list of things we are trying: > > 1. Helium Balloons for Session Location Signage. We are using helium > balloons as the session-meeting-space signage. The balloons are marked > A,B,C,D etc and then tied to chairs or easels. The letters and colors make > it simple to use expansive convention spaces (no walls or corners) for OST > and point people to session spots from very far away. "See that green > balloon marked G way over yonder? That's your session!" Etc. Chairs can get > moved around and the spot for meeting is still clearly marked and visible > from far away. That's the idea anyway ! > > 2. Yardsticks on Flipcharts. We know this one works. This technique > originated with the Agile Boston group, which has done 6 Open Spaces so far. > The technique allows the use of use flip charts in a session without the > need for an easel. The flip chart goes on a chair instead. The technique > goes like this: > > a. Get a flip chart, a yardstick, and some duct tape > > b. Affix yardstick to back of flip chart with duct tape, to make a backbone > for the flip chart. Let 1/2 inch of yardstick protrude at bottom. This > creates a little foot or anchor. > > c. Now place flip chart on chair. Back of chair supports yardstick, > yardstick supports flip-chart. The yardstick makes the flip chart rigid. The > 1/2 inch foot cushes into the chair seat cushion and keeps the flip-chart > upright and easy to write on when seated. > > > 3. Searchable PDF Proceedings. > We are producing a high-quality, searchable, transcribed PDF of the Open > Space proceedings. At least 100 pages worth. Up to this point few if any > Open Spaces in Agile conferences are producing any proceedings. Those that > are, are not producing a searchable file. Rather, the proceedings contain > copies of proceedings forms, or scanned images. We are aiming at producing > a searchable PDF by using a transcription service to convert scanned images > to text to render said text searchable in a delivered PDF. > > Steps > > a. At the event and before, make it very plain that conveners are expected > to make free-hand, paper-form-based proceedings happen. Provide forms and > pens but do not force anything further per se > > b. When a convened session is over, conveners are expected to go to > Newsroom with freehand forms filled out, to hand over. > > c. Volunteers rush to meet and serve convener, bench-checking the > handwritten form, photographing any artifacts generated on flip-charts, and > finally, sending the convener on his or her way thereafter. > > d. Copy of proceedings-form is made, gets posted immediately in Breaking > News. Original gets scanned, sent to transcribers by email and filed. Said > transcribers send back RTF file. RTF file is inserted into PDF and is now > searchable etc. JPG artifacts are added as needed per session. > > e. The completed searchable PDF is posted on a public share, free to > anyone in the world who has the link. > > f. Expected latency is no more than 48 hours per 200 pages of proceedings > generated > > We expect 20 sessions per round over 3 rounds of 50 minutes each in this > afternoon event. We expect 230++ people so we expect 60 or 70 sessions to > document. > > We plan to post a full experience report here after the event, to let you > know how it goes, what we learned etc. We welcome and strongly encourage > suggestions, historical information about similar stuff people have tried, > specific guidance and so on. The event is in one week. > > Dan > > -- > Daniel Mezick, President > New Technology Solutions Inc. > (203) 915 7248 (cell) > AgileDay2011 Sept 29! <http://newtechusa.net/user-groups/ma/agileday2011/> > > Bio <http://newtechusa.net/dan-mezick/>, Blog<http://newtechusa.net/blog/>, > Twitter <http://twitter.com/#%21/danmezick/>, > Team Training <http://newtechusa.net/services/agile-scrum-training/>, Team > Coaching <http://newtechusa.net/services/agile-scrum-coaching/> > Agile Boston! <http://newtechusa.net//user-groups/ma/> > > _______________________________________________ > OSList mailing list > To post send emails to [email protected] > To unsubscribe send an email to [email protected] > To subscribe or manage your subscription click below: > http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org > > -- Suzanne Daigle NuFocus Strategic Group 7159 Victoria Circle University Park, FL 34201 FL 941-359-8877; CT 203-722-2009 www.nufocusgroup.com [email protected] twitter @suzannedaigle
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